2021-05-31-accounts - Stamford Foodbank

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Trustees’ Annual Report for the period

rom 01/06/2020 (Period start date) To 31/05/2021 (Period end date)

Charity name: Stamford and Oundle Foodbank

Charity registration number: 1162761

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To relieve persons in Stamford and the surrounding area that are in financial hardship in such ways as the Trustees from time-to-time think fit, in particular but not exclusively, by: (a) Providing emergency food, essential toiletries and household items to particular families in need and/or distribution by charities or other organisations working to prevent or relieve poverty (b) Such other means including (but not limited to) the provision of support signposting to relevant information and other advisory services
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Distribution of emergency food and non- food supplies (enough for 3 days) Provision of emergency utility top-up payments to provide energy supplies
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	In planning our activities, the Trustees are mindful of the Charity Commission’s guidance on public benefit

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	n/a
Policy on social investment including program related investment	Para 1.38	n/a
Contribution made by volunteers	Para 1.38	The charity could not survive without the contribution made by volunteers who collect goods, distribute

emergency food packages in the Foodbank Centre (having sorted and packed items), and signpost to other services. In addition, the charity is dependent on the generous donation of food items from members of the public and local supermarkets. Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	During the period 1st April 2020 to 31st March 2021, 766 vouchers were presented to the Foodbank for provision of emergency food/non-food supplies. (Statistics are collected in line with the Trussell Trust financial year). This equates to 1,976 people fed (children and adults) – similar activity levels to the previous year. The main reason for provision of emergency food continues to be low income and benefit delays/changes. No emergency fuel payments were made during the year due to COVID-19 restrictions. This service will be restarted in the 2021-22 financial year.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	Objectives remain the same – to provide emergency food and non-food, utility payments and equipment to those most in need. The charity continues to meet these objectives
Performance of fundraising activities against objectives set	Para 1.41	No fundraising activities took place
Investment performance against objectives	Para 1.41	n/a
Other		The work of SHEP (Stamford Housing Emergency Project) was handed over to a new charity in December 2020.

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The charity remains in a very positive financial position mainly as a result of generous financial donations given at the start of the COVID-19 pandemic.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	No reserves are specifically held but the Trustees are keen to try and maintain 3 months running costs available when making financial decisions.
Amount of reserves held	Para 1.22	Nil
Reasons for holding zero reserves	Para 1.22	See above – the charity is in a robust financial position.
Details of fund materially in deficit	Para 1.24	Nil
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	There are a small number of regular financial donors; this has grown over the last few years and ensures that the basic running costs of the charity are covered. The charity has also benefit from some generous one-off donations.

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
The charity’s principal sources of funds (including any fundraising)	Para 1.47	Individual donors, local churches, charities or groups of people who have raised money specifically for the foodbank.
Investment policy and objectives including any social investment policy adopted	Para 1.46	We do not invest monies
A description of the principal risks facing the charity	Para 1.46	Increasing numbers of people in need;
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (Trust deed, royal charter)	Para 1.25	Constitution adopted 26/06/2015
How is the charity constituted? (e.g. unincorporated association, CIO)	Para 1.25	Charitable Incorporated Organisation
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Elected by existing Trustees

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	The Trussell Trust provides training for Trustees
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	The Trussell Trust
Relationship with any related parties	Para 1.51	None
Other

Reference and Administrative details

Charity name	Stamford and Oundle Foodbank
Other name the charity uses	Stamford Foodbank
Registered charity number	1162761
Charity’s principal address	All Saints and St Johns Church Centre West Street Stamford PE9 2PR

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Michael Joseph Pring	Chair
Jean Margaret Asher
Sara Harriet Glover	Treasurer
Judith Lesley Foulkes
Peter Lewins
Eula Michelle Hoo-Fat	Secretary	23/03/2021-to date
Shaun Anthony Oliver		24/05/2021-to date
John Featherstone Hewitson
Iain James Cameron	Secretary	01/05/2015-31/08/2020

– Corporate trustees names of the directors at the date the report was approved

Director name n/a

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
n/a

Funds held as custodian trustees on behalf of others

Description of the assets n/a held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of adviser Name Address	Type of adviser Name Address	Type of adviser Name Address
	n/a

Name of chief executive or names of senior staff members (Optional information)

Mrs Sian Fytche – Operations Manager

Exemptions from disclosure

Reason for non-disclosure of key personnel details

n/a

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (e.g. Secretary, Chair, etc) Date
	Sara Harriet Glover
	Treasurer
	10thJanuary 2022
	10thJanuary 2022

I conflrm that I have carried out an independent examination of the accounts for Starnford Foodbank for the year ended 31 May 2021 In connection with my examination, no matter has come to my attention which gives me reasonable cause to believe that in any material respect: a) Accounting records have not been properly kept or bl The prepared financial statements do not accord with the accounting record or c) Attention Should be drawn to any matter In orderto enable a proper understanding of the accounts to be reached Linda Potter 30/10/21 As Trustees of Stamford Foodbank, we accept these accounts for the year ended 31st Mav 2021 as agreed at the Trustees meeting on Chair Secretary Thls dated

stamford Foodbank Balance Sheet As at31 May 2021 2020 Bank 8¢xounls Currenl aci¥)unl- FB CuTh)t #(xount- Ojndle CuThent account- SHEP Fuel Scheme Petty Cash FB Petty Cash Ound Petty Cash SHEP 43,775.95 3,098.71 27,852.28 1,675.91 14,283.96 2,680.00 17.64 43.93 144.381 2,130.(K) 61.26 49,t65.92 46,509.34 Nejt 889818 49.5.92 46,509.34 Benafidarfes Cawl account Income accx)unl Net surplus 6,551.55 39,957.79 2.556.58 8.551.55 5.349.5S 34,608.23 49,IY)5.W2 46.509.34 Total fur$ 49.IXS.92 46,509.34 Page1of1

Stamford Foodbank Income and ExpendiLure Account For the year en(W 31 May 2021 2020 Donat$. Personal Dmations. P8rsotial Grant 11,468.38 17.422.07 1.3(KI.(l 93.33 34.161.76 12.040.51 7,$81.40 30.283.78 53,783.67 Expenses Base Setup- EquiwTient Emergency pari# Equwment Honorarium IFK8urance iscdl8n8OU$ (829.80) 1510.00) 1463.99) I2.520.} (295.9n 113.213 93> {493.4n (3.650.C 1740.98) 1181.99) (142.55) I3,.00) (42.50) (03.38) I3,4.50) (2,230.261 1501.40) 1364.75) Other prOfeonal fee5 Out of Pockel Expms Phono8 Rent SHEP dient 8Bt up Top up- Food Top up- Non Foc•J Travel EXFSeS VehKle Costs Vehicle Fuel Volynteers gifts (414.1n {4.827.8• (297.321 {475.411 r27.941 (60.701 (779.5n {120.8n 15,K21.92) {138.57) (27.727.201 2.556.$6 (19,175.44} 34.608.23 Nel slu8 2,556.5B 34.608.23 Paye1of1