Trustees’ Annual Report for the period
From 1.7.2022 Period start date To: 31.6.2023 Period end date
Charity name: Ember Choral
Charity registration number: 1162685
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The object of the charity is to promote, improve, develop and maintain public education in, and appreciation of, the art and science of choral music in all its aspects by the presentation of public choral concerts and for such other purposes as shall be exclusively charitable as the Committee may from time to time decide. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Provision of subsidised concerts of traditional choral music to the general public, usually, but not always, performed with a small professional orchestra and soloists. Provision of the opportunity to join a non- audition choir for anyone who wishes to come and enjoy choral singing, regardless of their ability. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Trustees have discussed, and understand, the principles of public benefit and how it applies to our charity. |
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference Not applicable Para 1.38 Policy on grant making Not applicable Para 1.38 Policy on social investment including program related investment
| Contribution made by volunteers |
Para 1.38 | We have no paid staff so rely on volunteers to run our choir as Trustees and Committee members, and other members to perform important roles such as Librarian. |
|---|---|---|
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | September 2022 saw a return to normal rehearsals and concerts. We had a very successful Xmas concert in December 2022 with a larger than expected audience We also invited members to a foodbank collection and this was very successful. |
Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against Para 1.41
| objectives set | ||
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The choir remains financially stable and managed to make a very small (£98) surplus. Reserves remain at a good level and are monitored carefully by the Treasurer and Committee. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Our policy is to hold a minimum of 6 months operating costs. |
| Amount of reserves held | Para 1.22 | £17,131 |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | Two major factors influence our going concern status. One is the number of members and the annual fee they pay, the second is the financial cost of concerts determined by the amount of professional musicians involved and the size of the audience and the ticket price. This is all regularly reviewed and actions taken to mitigate any major risks. |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Membership subscriptions Ticket sales |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | Declining membership Declining audiences Increasing costs of orchestra and soloists |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
Not applicable | |
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Memorandum & Articles of Association |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | This is all set out in our Mem & Arts. New officials are elected by the members at each AGM. |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
|
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Ember Choral Society |
|---|---|
| Other name the charity uses | Ember Choral |
| Registered charity number | 1162685 |
| Charity’s principal address | 35 Leigh Road, Cobham, Surrey KT11 2LF |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Linda Bridges | ||||
| Valerie Thompson | Treasurer | |||
| Robert Cotterill | ||||
| Angela Springett | From 14.2.22 | |||
| John Alpass | Chairman | From 7.9.22 | ||
| Pat Price | Secretary | From 14.2.22 | ||
| LesleyMitchell | From 14.2.22 | |||
| Jackie Allen | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Valerie Thompson
Full name(s) Valerie Thompson
Position (eg Secretary, Treasurer Chair, etc)
Date
3.2.24
INCOME & EXPENDITURE FOR THE 12 MONTHS ENDED 30 JUNE 2023
| 2021/22 £ |
2022/23 INCOME £ 6,930 Membership subscriptions 187 Fundraising income 55 Donations 1,212 Recovery of Gift Aid 3,807 Concert Income 0 Interest (net of bank charges) 692 Music hire to choir 12,883 EXPENDITURE 5,955 Honoraria 1,089 Rehearsal hall -14 Fundraising costs 7,558 Concert expenditure 183 MM, subs & insurance 677 Hire music costs 492 Administration and misc. exp 15,940 -3,057 Surplus for year BALANCE SHEET AS AT 30 JUNE 2023 20,091 Accumulated Fund as at 1 July 2022 -3,058 Surplus/(Deficit) for year 0 Creditors paid in advance 0 Adjustment from previous year 17,033 Accumulated Fund as at 30 June 2022 Represented by: 1 Investment 0 Gift Aid Recoverable 50 Debtors & advance payments 13,000 Savings Account 3,982 Bank current account 17,033 Liabilities 0 Creditors & prepayments 17,033 |
2022/23 £ |
6,760 777 58 1,142 6,448 181 919 |
|---|---|---|---|
| 16,285 | |||
| 5,900 1,152 56 7,297 186 924 673 |
|||
| 16,187 | |||
| 98 | |||
| 17,033 98 |
|||
| 17,131 | |||
| 1 0 50 13,000 4,080 |
|||
| 17,131 | |||
| 0 17,131 |
STATEMENT A - CONCERTS 2022/23
| INCOME Tickets Advertising Interval drinks Sponsor/grant Programmes Total EXPENDITURE Professional Fees Premises, staging etc. Hire of scores PRS Bar/catering Printing & Publicity Total SURPLUS/(DEFICIT) As stated in the Income and Expenditure Account |
December March June Totals £ £ £ 2,320 1,236 1,810 5,366 0 0 0 0 276 0 173 449 500 0 0 500 73 0 60 133 3,169 1,236 2,043 6,448 3,870 700 1,470 6,040 331 100 450 881 76 0 0 76 111 0 0 111 21 35 0 56 81 0 51 133 4,491 835 1,971 7,297 -1,322 401 72 -849 |
|---|---|
VALERIE THOMPSON
Hon Treasurer
21 July 2023
INDEPENDENT EXAMINER'S REPORT
In my opinion the foregoing Balance Sheet, Income and Expenditure Account and the supporting information in Statement A give a true and fair view of the state of affairs of the Ember Choral Society at 30 June 2023 and of the income and expenditure for the year ended on that date.
Terry Price Hon Independent Examiner