## **Trustees’ Annual Report for the period** ## **From 1.7.2022 Period start date To: 31.6.2023 Period end date** ## **Charity name: Ember Choral** ## **Charity registration number: 1162685** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The object of the charity is to promote,
improve, develop and maintain public
education in, and appreciation of, the art
and science of choral music in all its
aspects by the presentation of public choral
concerts and for such other purposes as
shall be exclusively charitable as the
Committee may from time to time decide.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Provision of subsidised concerts of
traditional choral music to the general
public, usually, but not always, performed
with a small professional orchestra and
soloists.

Provision of the opportunity to join a non-
audition choir for anyone who wishes to
come and enjoy choral singing, regardless
of their ability.
| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Trustees have discussed, and understand,
the principles of public benefit and how it
applies to our charity.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: SORP reference **Not applicable** Para 1.38 Policy on grant making **Not applicable** Para 1.38 Policy on social investment including program related investment |Contribution made by
volunteers|Para 1.38|We have no paid staff so rely on volunteers
to run our choir as Trustees and Committee
members, and other members to perform
important roles such as Librarian.| |---|---|---| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|September 2022 saw a return to normal
rehearsals and concerts. We had a very
successful Xmas concert in December
2022 with a larger than expected audience
We also invited members to a foodbank
collection and this was very successful.| |||| ## **Additional information (optional)** You may choose to include further statements where relevant about: Achievements against Para 1.41 |objectives set||| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The choir remains financially stable and
managed to make a very small (£98)
surplus.
Reserves remain at a good level and are
monitored carefully by the Treasurer and
Committee.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Our policy is to hold a minimum of 6
months operating costs.| |Amount of reserves held|Para 1.22|**£17,131**| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|Two major factors influence our going
concern status. One is the number of
members and the annual fee they pay, the
second is the financial cost of concerts
determined by the amount of professional
musicians involved and the size of the
audience and the ticket price. This is all
regularly reviewed and actions taken to
mitigate any major risks.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Membership subscriptions
Ticket sales| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|Declining membership
Declining audiences
Increasing costs of orchestra and soloists| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||Not applicable| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Memorandum & Articles of Association| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|This is all set out in our Mem & Arts. New
officials are elected by the members at
each AGM.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Ember Choral Society| |---|---| |Other name the charity uses|Ember Choral| |Registered charity number|1162685| |Charity’s principal address|35 Leigh Road, Cobham, Surrey KT11 2LF| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Linda Bridges|||| ||Valerie Thompson|Treasurer||| ||Robert Cotterill|||| ||Angela Springett||From 14.2.22|| ||John Alpass|Chairman|From 7.9.22|| ||Pat Price|Secretary|From 14.2.22|| ||LesleyMitchell||From 14.2.22|| ||Jackie Allen|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** ## **Signature(s)** Valerie Thompson **Full name(s)** Valerie Thompson **Position (eg Secretary,** Treasurer **Chair, etc)** **Date** 3.2.24 ## **INCOME & EXPENDITURE FOR THE 12 MONTHS ENDED 30 JUNE 2023** |**2021/22**
**£**|**2022/23**
**INCOME**
**£**
6,930 Membership subscriptions
187 Fundraising income
55 Donations
1,212 Recovery of Gift Aid
3,807 Concert Income
0 Interest (net of bank charges)
692 Music hire to choir
12,883
**EXPENDITURE**
5,955 Honoraria
1,089 Rehearsal hall
-14 Fundraising costs
7,558 Concert expenditure
183 MM, subs & insurance
677 Hire music costs
492 Administration and misc. exp
15,940
-3,057 Surplus for year
**BALANCE SHEET AS AT 30 JUNE 2023**
20,091 Accumulated Fund as at 1 July 2022
-3,058 Surplus/(Deficit) for year
0 Creditors paid in advance
0 Adjustment from previous year
**17,033** Accumulated Fund as at 30 June 2022
**Represented by:**
1 Investment
0 Gift Aid Recoverable
50 Debtors & advance payments
13,000 Savings Account
3,982 Bank current account
**17,033**
**Liabilities**
0 Creditors & prepayments
**17,033**|**2022/23**
**£**|6,760
777
58
1,142
6,448
181
919| |---|---|---|---| ||||16,285| ||||5,900
1,152
56
7,297
186
924
673| ||||16,187| ||||98| ||||17,033
98| ||||**17,131**| ||||1
0
50
13,000
4,080| ||||**17,131**| ||||0
**17,131**| ## **STATEMENT A - CONCERTS 2022/23** |**INCOME**
Tickets
Advertising
Interval drinks
Sponsor/grant
Programmes
**Total**
**EXPENDITURE**
Professional Fees
Premises, staging etc.
Hire of scores
PRS
Bar/catering
Printing & Publicity
**Total**
**SURPLUS/(DEFICIT)**
As stated in the Income and
Expenditure Account|**December**
**March**
**June**
**Totals**
£
£
£
2,320
1,236
1,810
5,366
0
0
0
0
276
0
173
449
500
0
0
500
73
0
60
133
3,169
1,236
2,043
6,448
3,870
700
1,470
6,040
331
100
450
881
76
0
0
76
111
0
0
111
21
35
0
56
81
0
51
133
4,491
835
1,971
7,297
-1,322
401
72
**-849**| |---|---| ## **VALERIE THOMPSON** Hon Treasurer 21 July 2023 ## **INDEPENDENT EXAMINER'S REPORT** In my opinion the foregoing Balance Sheet, Income and Expenditure Account and the supporting information in Statement A give a true and fair view of the state of affairs of the Ember Choral Society at 30 June 2023 and of the income and expenditure for the year ended on that date. Terry Price Hon Independent Examiner