2023-07-31-accounts - Rhondda Tunnel Society

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Trustees’ Annual Report for the period

From 1[st] . August 2022 Period start date To Period end date 31[st] . July 2023

Charity name: Rhondda Tunnel Society

Charity registration number: 1162646

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	Restoration of Rhondda Tunnel as a walking/cycling route thereby to improve the economic prospects for the wider area.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Making monthly visits to the tunnel to record its air quality. Fundraising through sales in its charity shop when staff are available to open it and the weekly “Tunnel Tote”. Talks about the tunnel to community groups Telling the story of the tunnel to local schools
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees know that it must perform in accordance with its stated purposes.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	The charity applies for grants for specific items or programmes whenever the opportunity/need arises.
Policy on social investment including program related investment	Para 1.38	The charity continues to invest in the air quality programme, which requires it to pay for safety and calibration checks on the equipment. We also make visits to schools to talk about the tunnel in relation to its history and the social history of the region. We tailor these talks to the age of the pupils but also do talks to community groups throughout South Wales.
		All the work carried out by the Society is done by volunteers, and most of their

Contribution made by volunteers	Para 1.38	incidental expenses, such as travel, have been met by their own donations. All fees earned from talks have been donated to the Society.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	We took delivery of a container which was supplied by National Highways. This is used to store the equipment that we use at Blaencwm for air quality visits to the tunnel. During the year we stopped accepting then selling and delivering furniture from our charity shop. We exchanged the Partner van for a Nissan Navarro 4X4. This has proved most useful in getting to the Blaencwm entry because our normal route was blocked by construction work on a housing development. We were able to take some important visitors into the tunnel during the year. Our new Patron, TV presenter Martin Roberts, has been successful in reviving interest in the tunnel project, particularly with RCT Council. In March, we unveiled a new notice board about the Tunnel in Blaencwm at a well-attended event, followed by a chance for local residents to meet us at Martin’s pub, the Hendrewen. Frustrated with any progress towards the main goals of the Society, we made a planning application to expose the Blaencwm portal, costing about £0.5M, but with talk of a “levelling-up” grant to cover the whole project cost, we withdrew it. Our Technical Subcommittee has been looking at ways to dispose of the spoil from an excavated portal at Blaencwm, and has been in discussion with “Welcome to our Woods” about re-using the field below Penpych to receive fill and be developed.

Additional information (optional) You may choose to include further statements where relevant about:

	Achievements against objectives set	Para 1.41	Our Patron, Martin Roberts, has made progress on reviving interest in the tunnel project, especially following the unveiling of the notice board at Blaencwm. In March, we met with the

		Secretary of State for Wales in London following efforts by Joel James MS.
Performance of fundraising activities against objectives set	Para 1.41	No fundraising objectives were set
Investment performance against objectives	Para 1.41	Not measured.
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The charity made a loss of £884 during the period
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The reserve is held against future activity towards re-opening the tunnel.
Amount of reserves held	Para 1.22	£9645
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24	The shop has been losing money because of lack of volunteers to run it. Our Chair normally spends a lot of time in the shop, but he has been on long- term sick for much of the year. We had to replace the Partner van which we exchanged for a Nissan Navarro, costing £5800.
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	None

Additional information (optional)

Additional information (optional)	Additional information (optional)	Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising)	Para 1.47	Membership at £10 p.a. with approx. 900 members, - Donations - “Tunnel Tote” – our weekly draw - Website sales - Shop sales
Investment policy and objectives including any social investment policy adopted	Para 1.46	The bulk of funds are held in a Principality Savings Account.
A description of the principal risks facing the charity	Para 1.46	Poor trading performance of the shop, shortage of volunteers to run the shop and other activities & the health of those volunteers as they are all ageing.
Other

Structure, Governance and Management

Description of charity’s trusts:		none
Type of governing document (trust deed, royal charter)	Para 1.25	Trust deed
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Unincorporated
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Posts elected at the AGM. The Society has a main committee which meets along with the trustees, with the provision that the trustees only may vote on financial matters. Main committee members can become trustees.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	Trustees will have spent time as members of our main committee to familiarise themselves with our activities before becoming trustees.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	The Society has a main committee which meets with the trustees and a technical subcommittee, mostly of retired civil engineers. The Business Plan subcommittee has been merged with the Technical Subcommittee
Relationship with any related parties	Para 1.51	We work with Sustrans and Welcome to Our Woods
Other

Reference and Administrative details

Charity name	Rhondda Tunnel Society
Other name the charity uses
Registered charity number	1162646
Charity’s principal address	1 Station Road, Treorchy RCT CF42 6UA

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Stephen Mackey	Chair
	Jim Maggs	Vice-Chair
	TonyMoon	Project Secretary
	LesleyCrew	Treasurer
	AubreyGreen	Trustee
	Brian Rees	Trustee

– Corporate trustees names of the directors at the date the report was approved Director name none

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
none

Funds held as custodian trustees on behalf of others

Description of the assets None held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser none

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Antony George Moon Position (eg Secretary, Project Secretary Chair, etc) Date 1[st] . September 2023

Charity Name

No (if any)

Receipts and payments accounts

CC16a

For the period Period start date Period end date To from 8/1/2022 7/31/2023

Section A Receipts and payments

to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - Restricted funds	to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - Endowment funds	Total funds to the nearest £ 6,639 8,501 397 873 168 110 79 - 16,767 - - - 16,767 5,211 594 1,808 725 804 432 857 854 375 100 507 480 203 180 114 1,373 5,800 1,070 250 220 323 338 250 75 181 327 23,451 - - - 23,451	Last year to the nearest £
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-	-	23,451	-

- 6,684	-	-	- 6,684	-
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- 6,684	-	-	- 6,684	-

Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period
Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use	Details Barclays Bank Principality Details Details Details Vehicle Stock in Shop Air Quality Monitors Fall Arrester Gear Harnesses, overalls, lamps Details Topographical Survey of Glenrhondda Accountants *Total cash funds* (agree balances with receipts and payments account(s))	to nearest £ 3,904 11,226 - 15,130 Agreement Error to nearest £ - - - - - - 5000 500 300 600 200 1740 750 Unrestricted funds Unrestricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates	to nearest £ - 5,485 - 5,485 Agreement Error to nearest £ - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - - - - - - Restricted funds Restricted funds Amount due (optional)	to nearest £ Endowment funds
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				to nearest £ Endowment funds
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				When due (optional)
	Topographical Survey of Glenrhondda	1740	-
	Accountants	750	-
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Signed by one or two trustees on behalf of all the trustees

Signature	Print	Name	Date of approval