2021-08-31-accounts - Highfield After School Club

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Trustees' Annual Report for the period

Period start date 01 Sept 2020

Period end date 31 Aug 2021

From

Section A Reference and administration details

Charity name Other names charity is known by Registered charity number (if any) 1162623

Highfield After School Club

Charity's principal address 14[th] Southampton Scout Hut Adjacent to 51 Brookvale Rd Southampton Postcode SO17 7QS

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (ifany)
Daniel Laird	Chair	AGM(all members)
Loretta Carr	Secretary	AGM(all members)
Jadu Dash	Treasurer	AGM(all members)
Joanna White	Committee member	AGM(all members)
Kai Yang	Committee member	AGM(all members)
LesleyRoberts	Committee member	AGM(all members)
Alex Bowman	Committee member	AGM(all members)
Ingrid Hunt	Committee member	AGM(all members)
Graeme Day	Committee member	AGM(all members)
Robert Crunden	Committee member	AGM(all members)

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

TAR

March 2012

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution

(eg. trust deed, constitution)

Charitable Incorporated organisation How the charity is constituted

(eg. trust, association, company)

Trustee selection methods

Appointed

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;

All new trustees are appointed a mentor from the existing trustee committee to discuss the role of the trustees and are invited to attend all the regular trustee committee meetings where they can participate in the group discussions on the decisions made regarding operation of HASC by the trustee committee.

The charity is run by the trustee committee (drawn from the members) who employ a number of staff (led by the Play Manager) to run the After School Club.

We have a strong working relationship with the Scout committee from whom we rent our premises.

relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

The objects of the CIO are to provide the necessary facilities for the daily care, recreation and education for children during out of school hours between 3.15 and 6.00pm, term time only.

TAR

March 2012

The trustees have had regard to the guidance issued by the Charity Commission on public benefit.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Our members are benefitting from the high quality childcare offered by HASC, as an example, as part of this activity we fully support afterschool clubs by offering a drop-off and pick-up service at low cost to allow the children to attend a range of after school clubs, local ballet and tennis clubs, Kumon and Brownies and Beavers activities (based at the Scout Hut). For working parents, it is a significant benefit that their children can still participate in such a wide range of after school activities. Our staff also actively work to support the natural habitat of the copse surrounding the Scout Hut (for instance we continue to engage with the Woodland Trust with our landlords the Scouts to establish how best to support the surrounding copse).

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

TAR

March 2012

Section D Achievements and performance

Summary of the main achievements of the charity during the year

Chairs report 2020/2021

We remain the only after school club in Southampton that is run as a charity and are proud of the contribution, we make to delivering a high quality and affordable service to support working parents & carers.

The entire of this period was run during COVID-19. When we were not able to open, we used the furlough scheme to ensure the financial stability of the club and our staff was not impacted.

For much of this period we operated 2 sites (The Scout Hut, and the Local Church Hall). This enabled us to support the school bubble system and in doing so support the families in our community. For a period, the restrictions were increased and during this time we remained open with a reduced service for the children of Keyworkers and families in need of support. This was really appreciated by all. Once again, we were able to reopen and we returned to full capacity, albeit still operating over the two sites.

Our achievement has been to operate throughout the pandemic. This has been because of our staff and their ability to operate effectively throughout and in an environment unlike any other they have worked in. In doing so, they supported many families and keyworker parents, who, in turn were able to perform their roles throughout the pandemic.

TAR

March 2012

Section E Financial review

Brief statement of the

charity’s policy on reserves

Our policy is to maintain reserves sufficient to cover staff costs and rental commitments for up to 6 months.

At 31[st] August 2021 our reserves stood at £62,880 which is higher than our target reserves, but in the light of the current global uncertainty, we are not planning any major spending initiatives to reduce this.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

HASC’s total income for the year was £106,957 (2020: £95,865).

Our operating costs for the year were £106,978, These costs were up significantly from the previous year as we had increased staff costs and rental from running 2 sites.

Funds are raised from fees paid by the members (parents and guardians of the children attending HASC). This year we were able to apply for and receive support from the COVID support funds – which has mitigated the increased costs and ensured that the pandemic has not left us with any financial concerns.
Expenditure is only incurred to cover staff costs, staff training, rental of the premises where HASC is situated and necessary food, equipment for the activities of HASC.

Reserves are kept in a savings account, no investment policy is deemed appropriate as the reserves need to be available to cover staff costs or rental commitments for up to 6 months in the event of a total loss of fee income.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

TAR

March 2012

Full name(s) Mr Daniel Laird Position (eg Secretary, Chair, Chair etc) Date 23.04.2022

TAR

March 2012

	Highfield After School Club	Highfield After School Club	Highfield After School Club	1162623	CC16a
	For the period from	01-Sep-20	To	31-Aug-21


Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ 70,638 5 9,514 26,800 - - 106,957 - - - 106,957 89,900 8,561 8,022 495 - - - - 106,978 - - - 106,978 (21) - 62,901 62,880	Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 70,638 5 9,514 26,800 - - 106,957 - - - 106,957 89,900 8,561 8,022 495 - - - - - 106,978 - - - 106,978 (21)	Last year to the nearest £
Fees	70,638				70,406
Bank Interest	5				96
Government Grant - CJRS	9,514				25,363
Other statutoryGrants	26,800				-
	-				-
	-				-
*Sub total*(Gross income for AR)	106,957				95,865

A2 Asset and investment sales, (see table).
	-
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					95,865

StaffingCosts	89,900				80,683
RunningCosts	8,561				8,051
Premises Costs	8,022				2,315
StatutoryCosts	495				635
					-
	-				-
	-				-
	-				-
	-				-
**Sub total **	106,978				91,683

A4 Asset and investment purchases, (see table)
	-
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					91,683

	(21)	-	-	(21)	4,182
	-	-	-	-	-
	62,901	-	-	62,901	58,719
	62,880	-	-	62,880	62,901

Section B Statement of assets and liabilities at the end of the period

Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B4 Assets retained for the charity’s own use B3 Investment assets B2 Other monetary assets B1 Cash funds	Details Signature Details Details Details Cash at bank and in hand *Total cash funds* (agree balances with receipts and payments account(s)) Details	Unrestricted funds Restricted funds to nearest £ to nearest £ 62,880 - - - - - 62,880 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - Fund to which asset belongs Cost (optional) - - Fund to which asset belongs Cost (optional) - - - Fund to which liability relates Amount due (optional) - - Jadu Dash Print Name	Endowment funds to nearest £
			-
			-
			-
			-
			OK
			Endowment funds to nearest £
			-
			-
			Current value (optional)
			-
			-
			Current value (optional)
			-
			-
			-
			When due (optional)



			Date of approval
		Jadu Dash	23/04/2022

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Highfield After School Club	Highfield After School Club	Highfield After School Club

31 August 2021	Charity no (if any)	1162623

2 & 3

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2021 .

Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records

I have no concerns and have come across no matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed: Name: Relevant professional qualification(s) or body (if any): Address:	Date:
		27/04/2022

	M R Cooper

	ACA

	29 Welbeck Avenue
	Southampton
	SO17 1ST