**To**
## **Trustees' Annual Report for the period**
Period start date 01 Sept 2020
Period end date 31 Aug 2021
**From**
## Section A Reference and administration details
**Charity name Other names charity is known by Registered charity number (if any)** 1162623
Highfield After School Club
**Charity's principal address** 14[th] Southampton Scout Hut Adjacent to 51 Brookvale Rd Southampton **Postcode SO17 7QS**
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Daniel Laird|Chair||AGM(all members)|
||Loretta Carr|Secretary||AGM(all members)|
||Jadu Dash|Treasurer||AGM(all members)|
||Joanna White|Committee member||AGM(all members)|
||Kai Yang|Committee member||AGM(all members)|
||LesleyRoberts|Committee member||AGM(all members)|
||Alex Bowman|Committee member||AGM(all members)|
||Ingrid Hunt|Committee member||AGM(all members)|
||Graeme Day|Committee member||AGM(all members)|
||Robert Crunden|Committee member||AGM(all members)|
||||||
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||||||
||||||
||||||
||||||
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
**TAR**
March **2012**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution
- (eg. trust deed, constitution)
Charitable Incorporated organisation How the charity is constituted
- (eg. trust, association, company)
Trustee selection methods
Appointed
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
All new trustees are appointed a mentor from the existing trustee committee to discuss the role of the trustees and are invited to attend all the regular trustee committee meetings where they can participate in the group discussions on the decisions made regarding operation of HASC by the trustee committee.
The charity is run by the trustee committee (drawn from the members) who employ a number of staff (led by the Play Manager) to run the After School Club.
We have a strong working relationship with the Scout committee from whom we rent our premises.
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
The objects of the CIO are to provide the necessary facilities for the daily care, recreation and education for children during out of school hours between 3.15 and 6.00pm, term time only.
**TAR**
March **2012**
2
The trustees have had regard to the guidance issued by the Charity Commission on public benefit.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
Our members are benefitting from the high quality childcare offered by HASC, as an example, as part of this activity we fully support afterschool clubs by offering a drop-off and pick-up service at low cost to allow the children to attend a range of after school clubs, local ballet and tennis clubs, Kumon and Brownies and Beavers activities (based at the Scout Hut). For working parents, it is a significant benefit that their children can still participate in such a wide range of after school activities. Our staff also actively work to support the natural habitat of the copse surrounding the Scout Hut (for instance we continue to engage with the Woodland Trust with our landlords the Scouts to establish how best to support the surrounding copse).
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
**TAR**
March **2012**
3
Section D Achievements and performance
## **Summary of the main achievements of the charity during the year**
## **Chairs report 2020/2021**
We remain the only after school club in Southampton that is run as a charity and are proud of the contribution, we make to delivering a high quality and affordable service to support working parents & carers.
The entire of this period was run during COVID-19. When we were not able to open, we used the furlough scheme to ensure the financial stability of the club and our staff was not impacted.
For much of this period we operated 2 sites (The Scout Hut, and the Local Church Hall). This enabled us to support the school bubble system and in doing so support the families in our community. For a period, the restrictions were increased and during this time we remained open with a reduced service for the children of Keyworkers and families in need of support. This was really appreciated by all. Once again, we were able to reopen and we returned to full capacity, albeit still operating over the two sites.
Our achievement has been to operate throughout the pandemic. This has been because of our staff and their ability to operate effectively throughout and in an environment unlike any other they have worked in. In doing so, they supported many families and keyworker parents, who, in turn were able to perform their roles throughout the pandemic.
**TAR**
March **2012**
4
## **Section E Financial review**
## **Brief statement of the**
**charity’s policy on reserves**
Our policy is to maintain reserves sufficient to cover staff costs and rental commitments for up to 6 months.
At 31[st] August 2021 our reserves stood at £62,880 which is higher than our target reserves, but in the light of the current global uncertainty, we are not planning any major spending initiatives to reduce this.
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
HASC’s total income for the year was £106,957 (2020: £95,865).
Our operating costs for the year were £106,978, These costs were up significantly from the previous year as we had increased staff costs and rental from running 2 sites.
- Funds are raised from fees paid by the members (parents and guardians of the children attending HASC). This year we were able to apply for and receive support from the COVID support funds – which has mitigated the increased costs and ensured that the pandemic has not left us with any financial concerns.
- Expenditure is only incurred to cover staff costs, staff training, rental of the premises where HASC is situated and necessary food, equipment for the activities of HASC.
Reserves are kept in a savings account, no investment policy is deemed appropriate as the reserves need to be available to cover staff costs or rental commitments for up to 6 months in the event of a total loss of fee income.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
## **Signature(s)**
**TAR**
March **2012**
5
**Full name(s)** Mr Daniel Laird **Position (eg Secretary, Chair,** Chair **etc) Date** 23.04.2022
**TAR**
March **2012**
6
||**Highfield After School Club**|**Highfield After School Club**|**Highfield After School Club**|**1162623**|**1162623**|**1162623**|**CC16a**|
|---|---|---|---|---|---|---|---|
||**For the period**
**from**|01-Sep-20|**To**||31-Aug-21|||
|||||||||
|||||||||
|**Section A Receipts and payments**||||||||
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**70,638**
**5**
**9,514**
**26,800**
**-**
**-**
**106,957**
**-**
**-**
**-**
**106,957**
**89,900**
**8,561**
**8,022**
**495**
**-**
**-**
**-**
**-**
**106,978**
**-**
**-**
**-**
**106,978**
**(21)**
**-**
**62,901**
**62,880**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total funds**
**to the nearest £**
**70,638**
**5**
**9,514**
**26,800**
**-**
**-**
**106,957**
**-**
**-**
**-**
**106,957**
**89,900**
**8,561**
**8,022**
**495**
**-**
**-**
**-**
**-**
**-**
**106,978**
**-**
**-**
**-**
**106,978**
**(21)**||**Last year**
**to the nearest £**|
|Fees|**70,638**||||||**70,406**|
|Bank Interest|**5**||||||**96**|
|Government Grant - CJRS|**9,514**||||||**25,363**|
|Other statutoryGrants|**26,800**||||||**-**|
||**-**||||||**-**|
||**-**||||||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|
**106,957**||||||**95,865**|
|||||||||
|**A2 Asset and investment sales,**
**(see table).**||||||||
||**-**|||||||
||**-**||||||**-**|
|**_Sub total_**|**-**||||||**-**|
|**_Total receipts_ **
**A3 Payments**||||||||
||||||||**95,865**|
|||||||||
|
StaffingCosts|**89,900**||||||**80,683**|
|RunningCosts|**8,561**||||||**8,051**|
|Premises Costs|**8,022**||||||**2,315**|
|StatutoryCosts|**495**||||||**635**|
||||||||**-**|
||**-**||||||**-**|
||**-**||||||**-**|
||**-**||||||**-**|
||**-**||||||**-**|
|**_Sub total_ **|**106,978**||||||**91,683**|
|||||||||
|**A4 Asset and investment**
**purchases, (see table)**||||||||
||**-**|||||||
||**-**|||||||
|**_Sub total_ **|**-**||||||**-**|
|**_Total payments_ **
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||||
||||||||**91,683**|
|||||||||
||**(21)**|**-**|**-**||**(21)**||**4,182**|
||**-**|**-**|**-**||**-**||**-**|
||**62,901**|**-**|**-**||**62,901**||**58,719**|
||**62,880**|**-**|**-**||**62,880**||**62,901**|
2
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
**B3 Investment assets**
**B2 Other monetary assets**
**B1 Cash funds**|**Details**
Signature
**Details**
**Details**
**Details**
Cash at bank and in hand
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**62,880**
**-**
**-**
**-**
**-**
**-**
**62,880**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
Jadu Dash
Print Name|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
||||Date of
approval|
|||Jadu Dash|23/04/2022|
|||||
3
**Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
|**Report to the trustees/**
**members of**
**On accounts for the year**
**ended**
**Set out on pages**|Highfield After School Club|Highfield After School Club|Highfield After School Club|
|---|---|---|---|
|||||
||31 August 2021|**Charity no**
**(if any)**|1162623|
|||||
||2 & 3|||
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31/08/2021** .
**Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
|**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body**
**(if any):**
**Address:**
|**Date:**||
|---|---|---|
|||27/04/2022|
||||
||M R Cooper||
||||
||ACA||
||||
||29 Welbeck Avenue||
||Southampton||
||SO17 1ST||
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