2020-08-31-accounts - Highfield After School Club

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Trustees' Annual Report for the period

Period start date Period end date 01 Sept 2019 31 Aug 2020

From

Section A Reference and administration details

Charity name Highfield After School Club Other names charity is known by Registered charity number (if any) 1162623 Charity's principal address 14[th] Southampton Scout Hut Adjacent to 51 Brookvale Rd Southampton Postcode SO17 7QS

Highfield After School Club

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
Daniel Laird	Chair		AGM(all members)
Kirstine Haslehurst	Secretary	01.09.2019-28.02.2020	AGM(all members)
Richard Pugh	Treasurer		AGM(all members)
Jan Hill	Committee member		AGM(all members)
Joanna White	Committee member		AGM(all members)
Kai Yang	Committee member		AGM(all members)
LesleyRoberts	Committee member		AGM(all members)
Alex Bowman	Committee member		AGM(all members)
Ingrid Hunt	Committee member		AGM(all members)
Loretta Carr	Committee member		AGM(all members)
Graeme Day	Committee member		AGM(all members)

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

TAR

March 2012

Names and addresses of advisers (Optional information) Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Constitution

Type of governing document (eg. trust deed, constitution) Charitable Incorporated organisation How the charity is constituted

(eg. trust, association, company)

Trustee selection methods

Appointed

(eg. appointed by, elected by)

Additional governance issues (Optional information)

All new trustees are appointed a mentor from the existing trustee You may choose to include committee to discuss the role of the trustees and are invited to attend all additional information, where the regular trustee committee meetings where they can participate in the relevant, about: group discussions on the decisions made regarding operation of HASC by the trustee committee.

policies and procedures adopted for the induction and training of trustees;

The charity is run by the trustee committee (drawn from the members) who employ a number of staff (led by the Play Manager) to run the After School Club.

the charity’s organisational structure and any wider network with which the charity works;

We have a strong working relationship with the Scout committee from whom we rent our premises.

relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

The objects of the CIO are to provide the necessary facilities for the daily care, recreation and education for children during out of school hours between 3.15 and 6.00pm, term time only.

TAR

March 2012

The trustees have had regard to the guidance issued by the Charity Commission on public benefit.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Our members are benefitting from the high quality childcare offered by HASC, as an example, as part of this activity we fully support afterschool clubs by offering a drop-off and pick-up service at low cost to allow the children to attend a range of after school clubs, local ballet and tennis clubs, Kumon and Brownies and Beavers activities (based at the Scout Hut). For working parents, it is a significant benefit that their children can still participate in such a wide range of after school activities. Our staff also actively work to support the natural habitat of the copse surrounding the Scout Hut (for instance we continue to engage with the Woodland Trust with our landlords the Scouts to establish how best to support the surrounding copse).

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

TAR

March 2012

Section D Achievements and performance

Summary of the main achievements of the charity during the year

Chairs report 2019/2020

We remain the only after school club in Southampton that is run as a charity and are proud of the contribution we make to delivering a high quality and affordable service to support working parents & carers.

Our achievements this year are split into ‘before COVID-19’ and ‘after COVID-19’. From September -> February we continued from the previous year , offering excellent after school care to 50+ children daily. Taking many of these children to many other after school activities and ensuring we help the children to participate in as much as possible. As usual the Christmas party was a real highlight and hugely enjoyed by all.

However, in March the HASC closed its doors as Lockdown began. From March to September we were unable to offer our services. However, the achievement is that during this time, we built relationships with School, secured a second venue, learnt adopted and adapted as rules changed and ensured we had safe venues for children and staff alike. We were also able to use the Furlough scheme to ensure we retained our staff and did not risk the financial stability of the Club.

This hard work enabled us to re-open in September and start providing our services again. The offering has changed and adapted. But we are back up and running. A real achievement by all involved.

TAR

March 2012

Section E Financial review

Brief statement of the

charity’s policy on reserves

Our policy is to maintain reserves sufficient to cover staff costs and rental commitments for up to 6 months. At 31[st] August 2020 our reserves stood at £62,901 which is higher than our target reserves, but in the light of the current global uncertainty, we are not planning any major spending initiatives to reduce this.

Details of any funds materially in deficit

Further financial review details (Optional information)

HASC’s total income for the year was £95,865 (2019: £90,322). The closure from March to the end of the school year reduced the fees by £19,810, but this income was replaced by a Covid Job Retention Scheme Grant of £25,363.

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
Our operating costs for the year were £91,863, reduced by £6,344 from the previous year. This relatively small reduction is because the majority of these costs are for salaries, and as has been noted, we were able to retain our staff due to the furlough scheme.
how expenditure has supported the key objectives of the charity;
Funds are raised from fees paid by the members (parents and guardians
• investment policy and of the children attending HASC). objectives including any ethical investment policy Expenditure is only incurred to cover staff costs, staff training, rental of adopted.
Expenditure is only incurred to cover staff costs, staff training, rental of the premises where HASC is situated and necessary food, equipment for the activities of HASC.

Reserves are kept in a savings account, no investment policy is deemed appropriate as the reserves need to be available to cover staff costs or rental commitments for up to 6 months in the event of a total loss of fee income.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

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Signature(s)
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TAR

March 2012

Full name(s) Mr Daniel Laird

Position (eg Secretary, Chair, Chair etc) Date 21.11.2020

TAR

March 2012

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Highfield After School Club	Highfield After School Club	Highfield After School Club

31 August 2020	Charity no (if any)	1162623

2 & 3
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended31/08/2020.

Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records

I have no concerns and have come across no matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed: Name: Relevant professional qualification(s) or body (if any): Address:	Date:
		21/01/20

	M R Cooper

	ACA

	29 Welbeck Avenue
	Southampton
	SO17 1ST

Highfield After School Club

1162623

Receipts and payments accounts For the period 01-Sep-19 31-Aug-20 To from

CC16a

Section A Receipts and payments

A1 Receipts	Unrestricted funds to the nearest £ 70,406 96 25,363 - - - 95,865 - - - 95,865 80,683 8,051 2,315 635 - - - - 91,683 - - - 91,683 4,182 - 58,719 62,901	Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 70,406 96 - - 25,363 - - - 95,865 - - - 95,865 80,683 8,051 2,315 635 - - - - - 91,683 - - - 91,683 4,182	Last year to the nearest £
Fees	70,406			90,216
Bank Interest	96			106
Fundraisingand Donations				-
				-
Government Grant - CJRS	25,363			-
	-			-
	-			-
	-			-
*Sub total*(Gross income for AR)	95,865			90,322

A2 Asset and investment sales, (see table).
	-
	-			-
*Sub total*	-			-
*Total receipts* A3 Payments
				90,322

StaffingCosts	80,683			81,952
RunningCosts	8,051			12,411
Premises Costs	2,315			3,095
StatutoryCosts	635			569
				-
	-			-
	-			-
	-			-
	-			-
**Sub total **	91,683			98,027

A4 Asset and investment purchases, (see table)
	-
	-
**Sub total **	-			-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
				98,027

	4,182	-	4,182	(7,705)
	-	-	-	-
	58,719	-	58,719	66,424
	62,901	-	62,901	58,719

Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period
Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B3 Investment assets B4 Assets retained for the charity’s own use B5 Liabilities	(agree balances with receipts and payments account(s)) Details Cash at bank and in hand *Total cash funds* Details Details Details Details Signature	Unrestricted funds Restricted funds to nearest £ to nearest £ 62,901 - - - - - 62,901 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Richard Pugh	Endowment funds to nearest £
			-
			-
			-
			-
			OK
			Endowment funds to nearest £
			-
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			-
			-
			-
			-
			When due (optional)






			Date of approval
		Richard Pugh	10.1.21