## **Trustees' Annual Report for the period**
Period start date Period end date 01 Sept 2019 31 Aug 2020
**From**
**To**
## Section A Reference and administration details
**Charity name** Highfield After School Club **Other names charity is known by Registered charity number (if any)** 1162623 **Charity's principal address** 14[th] Southampton Scout Hut Adjacent to 51 Brookvale Rd Southampton **Postcode SO17 7QS**
Highfield After School Club
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Daniel Laird|Chair||AGM(all members)|
||Kirstine Haslehurst|Secretary|01.09.2019-28.02.2020|AGM(all members)|
||Richard Pugh|Treasurer||AGM(all members)|
||Jan Hill|Committee member||AGM(all members)|
||Joanna White|Committee member||AGM(all members)|
||Kai Yang|Committee member||AGM(all members)|
||LesleyRoberts|Committee member||AGM(all members)|
||Alex Bowman|Committee member||AGM(all members)|
||Ingrid Hunt|Committee member||AGM(all members)|
||Loretta Carr|Committee member||AGM(all members)|
||Graeme Day|Committee member||AGM(all members)|
||||||
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
**TAR**
March **2012**
1
**Names and addresses of advisers (Optional information) Type of adviser Name Address**
**Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution
Type of governing document (eg. trust deed, constitution) Charitable Incorporated organisation How the charity is constituted
- (eg. trust, association, company)
Trustee selection methods
Appointed
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
All new trustees are appointed a mentor from the existing trustee You **may choose** to include committee to discuss the role of the trustees and are invited to attend all additional information, where the regular trustee committee meetings where they can participate in the relevant, about: group discussions on the decisions made regarding operation of HASC by the trustee committee.
- policies and procedures adopted for the induction and training of trustees;
The charity is run by the trustee committee (drawn from the members) who employ a number of staff (led by the Play Manager) to run the After School Club.
- the charity’s organisational structure and any wider network with which the charity works;
We have a strong working relationship with the Scout committee from whom we rent our premises.
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
The objects of the CIO are to provide the necessary facilities for the daily care, recreation and education for children during out of school hours between 3.15 and 6.00pm, term time only.
**TAR**
March **2012**
2
The trustees have had regard to the guidance issued by the Charity Commission on public benefit.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
Our members are benefitting from the high quality childcare offered by HASC, as an example, as part of this activity we fully support afterschool clubs by offering a drop-off and pick-up service at low cost to allow the children to attend a range of after school clubs, local ballet and tennis clubs, Kumon and Brownies and Beavers activities (based at the Scout Hut). For working parents, it is a significant benefit that their children can still participate in such a wide range of after school activities. Our staff also actively work to support the natural habitat of the copse surrounding the Scout Hut (for instance we continue to engage with the Woodland Trust with our landlords the Scouts to establish how best to support the surrounding copse).
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
**TAR**
March **2012**
3
Section D Achievements and performance
## **Summary of the main achievements of the charity during the year**
## **Chairs report 2019/2020**
We remain the only after school club in Southampton that is run as a charity and are proud of the contribution we make to delivering a high quality and affordable service to support working parents & carers.
Our achievements this year are split into ‘before COVID-19’ and ‘after COVID-19’. From September -> February we continued from the previous year , offering excellent after school care to 50+ children daily. Taking many of these children to many other after school activities and ensuring we help the children to participate in as much as possible. As usual the Christmas party was a real highlight and hugely enjoyed by all.
However, in March the HASC closed its doors as Lockdown began. From March to September we were unable to offer our services. However, the achievement is that during this time, we built relationships with School, secured a second venue, learnt adopted and adapted as rules changed and ensured we had safe venues for children and staff alike. We were also able to use the Furlough scheme to ensure we retained our staff and did not risk the financial stability of the Club.
This hard work enabled us to re-open in September and start providing our services again. The offering has changed and adapted. But we are back up and running. A real achievement by all involved.
**TAR**
March **2012**
4
## **Section E Financial review**
## **Brief statement of the**
**charity’s policy on reserves**
Our policy is to maintain reserves sufficient to cover staff costs and rental commitments for up to 6 months. At 31[st] August 2020 our reserves stood at £62,901 which is higher than our target reserves, but in the light of the current global uncertainty, we are not planning any major spending initiatives to reduce this.
## **Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
HASC’s total income for the year was £95,865 (2019: £90,322). The closure from March to the end of the school year reduced the fees by £19,810, but this income was replaced by a Covid Job Retention Scheme Grant of £25,363.
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- Our operating costs for the year were £91,863, reduced by £6,344 from the previous year. This relatively small reduction is because the majority of these costs are for salaries, and as has been noted, we were able to retain our staff due to the furlough scheme.
- how expenditure has supported the key objectives of the charity;
- Funds are raised from fees paid by the members (parents and guardians
- • investment policy and of the children attending HASC). objectives including any ethical investment policy Expenditure is only incurred to cover staff costs, staff training, rental of adopted.
- Expenditure is only incurred to cover staff costs, staff training, rental of the premises where HASC is situated and necessary food, equipment for the activities of HASC.
Reserves are kept in a savings account, no investment policy is deemed appropriate as the reserves need to be available to cover staff costs or rental commitments for up to 6 months in the event of a total loss of fee income.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**----- Start of picture text -----**
Signature(s)
**----- End of picture text -----**
**TAR**
March **2012**
5
**Full name(s)** Mr Daniel Laird
**Position (eg Secretary, Chair,** Chair **etc) Date** 21.11.2020
**TAR**
March **2012**
6
**Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
|**Report to the trustees/**
**members of**
**On accounts for the year**
**ended**
**Set out on pages**|Highfield After School Club|Highfield After School Club|Highfield After School Club|
|---|---|---|---|
|||||
||31 August 2020|**Charity no**
**(if any)**|1162623|
|||||
||2 & 3|||
||I report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended**31/08/2020**.|||
- **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
|**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body**
**(if any):**
**Address:**
|**Date:**||
|---|---|---|
|||21/01/20|
||||
||M R Cooper||
||||
||ACA||
||||
||29 Welbeck Avenue||
||Southampton||
||SO17 1ST||
1
**Highfield After School Club**
**1162623**
**Receipts and payments accounts For the period** 01-Sep-19 31-Aug-20 **To from**
**CC16a**
## **Section A Receipts and payments**
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**70,406**
**96**
**25,363**
**-**
**-**
**-**
**95,865**
**-**
**-**
**-**
**95,865**
**80,683**
**8,051**
**2,315**
**635**
**-**
**-**
**-**
**-**
**91,683**
**-**
**-**
**-**
**91,683**
**4,182**
**-**
**58,719**
**62,901**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**70,406**
**96**
**-**
**-**
**25,363**
**-**
**-**
**-**
**95,865**
**-**
**-**
**-**
**95,865**
**80,683**
**8,051**
**2,315**
**635**
**-**
**-**
**-**
**-**
**-**
**91,683**
**-**
**-**
**-**
**91,683**
**4,182**|**Total funds**
**to the nearest £**
**70,406**
**96**
**-**
**-**
**25,363**
**-**
**-**
**-**
**95,865**
**-**
**-**
**-**
**95,865**
**80,683**
**8,051**
**2,315**
**635**
**-**
**-**
**-**
**-**
**-**
**91,683**
**-**
**-**
**-**
**91,683**
**4,182**|**Last year**
**to the nearest £**|
|---|---|---|---|---|---|---|
|Fees|**70,406**|||||**90,216**|
|Bank Interest|**96**|||||**106**|
|Fundraisingand Donations||||||**-**|
|||||||**-**|
|Government Grant - CJRS|**25,363**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|**95,865**|||||**90,322**|
||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||
||**-**||||||
||**-**|||||**-**|
|**_Sub total_**|**-**|||||**-**|
|**_Total receipts_**
**A3 Payments**|||||||
|||||||**90,322**|
||||||||
|StaffingCosts|**80,683**|||||**81,952**|
|RunningCosts|**8,051**|||||**12,411**|
|Premises Costs|**2,315**|||||**3,095**|
|StatutoryCosts|**635**|||||**569**|
|||||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
|**_Sub total_ **|**91,683**|||||**98,027**|
||||||||
|**A4 Asset and investment**
**purchases, (see table)**|||||||
||**-**||||||
||**-**||||||
|**_Sub total_ **|**-**|||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
|||||||**98,027**|
||||||||
||**4,182**|**-**||**4,182**||**(7,705)**|
||**-**|**-**||**-**||**-**|
||**58,719**|**-**||**58,719**||**66,424**|
||**62,901**|**-**||**62,901**||**58,719**|
2
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**||
|---|---|---|---|
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**|(agree balances with receipts and payments
account(s))
**Details**
Cash at bank and in hand
**_Total cash funds_**
**Details**
**Details**
**Details**
**Details**
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**62,901**
**-**
**-**
**-**
**-**
**-**
**62,901**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Richard Pugh|**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||Richard Pugh|10.1.21|
|||||
3