2022-04-05-accounts

Trustees' Annual Report for the period

Period start date Period end date 6 April 2021 5 April 2022 To

From

Section A Reference and administration details

Charity name MBEDZA PROJECTS SUPPORT

Other names charity is known by MPS, Mbedza

Registered charity number (if any) 1162581

red charity number (if any)	1162581	1162581
Charity's principal address	11 BAYSWATER SQUARE
	STAFFORD
	Postcode	ST18 OYH

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
	Paul Grinstead			First trustee
	June Wilson			First trustee
	Nicola Davies			Trustee board
	Michael Cook	Chair		Trustee board
	AnthonyWilson	Previouslyadvisor		Trustee board
	Catherine Greenaway			Trustee board

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

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Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Julian Watson, Director

Martin Paisley, Deputy Director and Finance Manager Alan Wyatt, Partnerships and Funding Manager

Sue Bird, Associate Director, Songani Centre

Amanda Flashman, Associate Director, Tree-Planting

Dave and Dianne Collett, Associate Directors, Chiyambi Nursery

Section B Structure, governance and management

Description of the charity’s trusts

Trust Deed Type of governing document (eg. trust deed, constitution) Charitable Trust

• How the charity is constituted (eg. trust, association, company)

Appointment. In accordance with the Charitable Trust Deed 19 May 2015 Trustee selection methods Par 9(1) “There must be at least 3 trustees. Apart from the first trustees, (eg. appointed by, elected by) every trustee must be appointed by a resolution of the trustees passed at ” a special meeting called under clause 15 of this deed .

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

• No policies or procedures at present specific to induction although

• additional information, where ongoing training for all trustees is sometimes provided at meetings.

• relevant, about: • Mbedza’s structure in the UK is that of team comprised of a volunteer policies and procedures Director, Deputy Director and several Associate Directors (one of whom is

• adopted for the induction and training of trustees; based in Brussels). In Malawi, where overwhelming the funds are spent, we have a salaried Director, Deputy Directors and team of staff. Contact is

• • the charity’s organisational maintained informally with other charities in the sector, both in the UK and structure and any wider in Malawi. network with which the charity works;

• There is a strong relationship to sister charity MOSES (Malawi Orphan

• • relationship with any related Sponsored Education Scheme) via a memorandum of understanding. parties;

• A risk register is maintained and reviewed every two months prior to each

• • trustees’ consideration of trustee meeting. Each risk is classified and evaluated financially major risks and the system according to the combination of cost and likelihood of occurrence. The and procedures to manage sum of financial evaluations is the amount recommended that the charity them. keeps in its risk reserves (or 2.5% of planned expenditure whichever is the greater).

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Section C Objectives and activities

The object of the charity is the prevention or relief of poverty in Malawi, in particular but not exclusively by:

Summary of the objects of the charity set out in its governing document

• providing assistance to groups and individuals suffering from hardship

• providing resources to support HIV education, testing and counselling

• providing individuals and groups with equipment, training and other resources in order to live more sustainably

• provide resources such as stoves, mosquito nets and boreholes in order to improve the health and wellbeing of Malawians

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In this reporting period the main activities of the charity were:

• Continued provision of fuel-efficient stoves which reduce the cost of buying firewood or the time spent collecting it, as well as providing many other benefits.

• Continued development of the Songani HIV project and its associated youth and education activities (games and recreation, library, sanitary project, youth club).

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

• Ongoing monitoring of tree-planting projects, one in the community, a second in Songani Primary School and a third newly started.

• Completion of the building of a new premises for nursery school provision at Chiyambi, and its commencement of provision.

• Supporting two UK project workers based in Malawi for the whole period.

• Development of new products for small-scale sewing project.

The activities outlined contribute to achieving the purposes of the charity as summarised above.

In making decisions about the activities the trustees declare that they have complied with their duty to have due regard to the guidance on public benefit provided by the Charity Commission.

It is understood that since the aims for the charity are to prevent or relieve poverty, the public benefit requirement is met by satisfying the ‘benefit’ aspect only without need to separately consider the ‘public’ aspect.

Additional details of objectives and activities (Optional information)

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You may choose to include further statements, where relevant, about:

• policy on grantmaking;

• policy on programme related investment;

• contribution made by volunteers.

Mbedza is not a grant making organisation

Mbedza has no policy on programme-related investment

Mbedza benefits from in-country activity programmes both short (a few weeks) and long (a year or more) undertaken by volunteers such as students and others. Appropriate induction and training is given which includes safeguarding, orientation and first aid.

Section D Achievements and performance

Summary of the main achievements of the charity during the year

• Completion of our second stove-building project for 2,100 households funded by FCDO (formerly DFID) Small Charities Challenge Fund (SCCF). We amply demonstrated that provision of the stoves brings economic, health, social and educational benefits for these households in 18 villages around Zomba. Following the discontinuation of the SCCF funding stream we have continued stove-building tho at a smaller scale.

• Continued development of the Songani Centre with increased HIV testing at the centre and in the community. Expansion of activities for the school-age population in the area: recreational activities, games and TV; improved library provision and educational opportunities; health information programme; sanitary project for girls; youth club.

• The third year of a community tree-planting project which included training, the establishing of tree nurseries and woodlots, and the distribution of trees to households. In time the project will provide the economic benefit of a sustainable supply of firewood and the environmental benefit of reversed deforestation locally. The second year of a school-based tree planting project based in Songani Primary School to provide learning and hands-on experience about raising saplings and caring for trees. The first year of a new tree planting project in Malemusi I and II, Minyanga and Mikulumu villages.

• Completion of a new building for improved nursery provision at Chiyambi, Monkey Bay, which builds on long-standing links with the area. Education is a key route out of poverty and intervening in early years education is known to have benefits in later years (currently less than 10% of children complete Secondary Education).

• Two UK project workers have been supported who have enabled staff training and the development of the charity’s activities and organisational processes.

• Six-week visit of the Director to Malawi Dec 2021-Jan 2022 to undertake staff appraisal and training, and review of all projects.

Section E Financial review

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Brief statement of the

charity’s policy on reserves

The purpose of the risk reserves and cash reserves policies is to ensure financial stability and to have reserves to cover both expected and unexpected eventualities. It is expected that risk reserves will ideally be at least 2.5% of planned expenditure or the amount determined by the risk analysis (whichever is the higher) and cash reserves will be at least 2.5% of planned annual spend.

Details of any funds materially in deficit

None to report.

Further financial review details (Optional information)

• Successful funding applications were made to the following

• You may choose to include organisations:

• additional information, where relevant about: For stove building:

• • the charity’s principal FCDO £2,541 sources of funds (including Christmas Big Give £8,481 any fundraising); Souter Trust £2,500

• how expenditure has For the Songani Centre:

• supported the key objectives Femmes d’Europe €2,881 (£2,439)

• of the charity; Brussels-Bruocsella Rotary Club €1,500 (£1,336)

• • investment policy and Friends of Holy Trinity Church Brussels €1,740 (£1,448) objectives including any York Corinthians £1,200 ethical investment policy adopted. Fundraising: Just Giving £14,263 (Lands End to John O’Groats bike ride £7,426, virtual London Marathon £5,474,Other £1,363) Virgin Money London Marathon £1,997

Expenditure has supported the activities in Section D that achieve the key objectives of the charity. See the receipts and payments accounts for more details of the breakdown of expenditure.

The charity has no policy on investment.

Section F Other optional information

None

Section G Declaration

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The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Michael Cook Position (eg Secretary, Chair, Chair etc) Date 2 August 2022

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	MBEDZA PROJECTS SUPPORT Charity Name	MBEDZA PROJECTS SUPPORT Charity Name	MBEDZA PROJECTS SUPPORT Charity Name	1162581 No (if any)	1162581 No (if any)	1162581 No (if any)	CC16a
	For the period from	06-Apr-21	To		05-Apr-22
Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ 1,846 2,131 2,605 782 14,911 22,274 0 0 0 22,274 1,100 1,600 2,780 1,800 7,280 - - - 7280 14994 - 14,661 1,299 1,633	Restricted funds to the nearest £ 5,538 8,481 2,541 2,500 12,613 1,448 2,439 1,336 1,200 12,476 14,430 3,330 5,658 937 74,927 0 0 0 74,927 18,263 2,930 14,670 3,898 10,154 11,930 2,173 18,717 1,700 1,210 85,645 - - - 85645 -10718 14,661 10,038 13,980	Endowment funds to the nearest £ 0 0 0 0 - - - 0 0 - - -		Total funds to the nearest £ 7,384 8,481 2,541 2,500 14,744 1,448 2,439 1,336 1,200 12,476 17,035 4,112 20,569 937 97,202 0 0 0		Last year to the nearest £
Stoves - Donations	1,846						4,945
Stoves - BigGive Fundraising							4,947
Stoves - FCDO Grant 1							130
Stoves - FCDO Grant 2							32,760
Stoves - Souter Trust
Songani Centre Donations	2,131						13,793
Songan Centre - Brussels RotaryGrant							1,711
Songani Centre - Femmes d'Europe Grant							-
Songani Centre - HolyTrinityBrussels							1,520
Songani Centre - York Corinthians
Tree - PlantingDonations							4,166
Chiyambi Nursery- Donations	2,605						4,598
Malawi Staff SalarySupport	782						2,831
Miscellaneous Income Incl Gift Aid	14,911						9,923
Sale of Products							1,148
Sub total(Gross income for AR)	22,274						82,472
A2 Asset and investment sales, (see table).
	0
	0						-
Sub total	0						-
Total receipts A3 Payments
					97,202		82,472
					18,263 2,930 14,670 4,998 10,154 13,530 2,173 21,497 3,500 1,210 92,925 - - - 92925 4276
Stoves							7,858
Stoves - FCDO Grant 2							34,843
Songani Centre - Salaries							11,335
Songani Centre - Activities	1,100						5,505
Tree Planting							4,367
Chiyambi Nursery	1,600						4,990
Malawi Staff SalarySupport							2,665
Miscellaneous Project Costs	2,780						5,880
Payment to NPG(Easyz Ltd)	1,800
Purchase of Products							1,060
Sub total	7,280						78,503
A4 Asset and investment purchases, (see table)
	-
	-
**Sub total **	-						-
Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end
							78,503
	14994	-10718	0		4276		3,969
	- 14,661	14,661	-		-
	1,299	10,038	-		11,337		7,368
	1,633	13,980	-		15,613		11,337

CCXX R1 accounts (SS)

08/12/2022

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Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period
Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets	Signature Details Details Ring making machine Songani Centre Building Songani Centre Equipment Chiyambi Building Chiyambi Equipment Details Details Total cash funds (agree balances with receipts and payments account(s)) Details	Unrestricted funds Restricted funds to nearest £ to nearest £ 1,633 13,980 - - - - 1,633 13,980 OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) 4,000 60,000 18,000 16,000 5,000 - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Michael Cook	Endowment funds to nearest £
			-
			-
			-
			-
			OK
			Endowment funds to nearest £
			-
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			-
			-
			-
			-
			When due (optional)
			Date of approval
		Michael Cook	02-Aug-22

CCXX R2 accounts (SS)

08/12/2022

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CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner s Report Report to the trusteesl members of MGEP2A PRoJsciS oEf 1162551 On accounts for the year ended Charity no lif any} Set out on pages I report to the trustees on my examination of the accounts of the above charity (Ihe Trust-) for the year ended 0£ luit12022 Responsibilitigs and As the charity truslees of the Trust. you are responsible for the preparation basis of report of the ac£ounts in accordan(x wtth the r4uiremenls of the Charities Act 2011 (Wie Arf). I retK)rt in respeca of my examination of the Trust's a(Y£)unts ￿rried out under section 145 of the 2011 Act and in ca￿ing out my examination, I have followed the applicable Direcb"ons given by the Charity CommisS￿n under sedion 14515}Ibl of the Act I have completed my examination. I confim that no material matters have come to my attents.on I ) in connection wth the examination vthich gives me cause to believe that in. any material Independent examIne￿S statement ac(x)unting records were not kept in a(xthance with section 130 of the Act or the accounts do not accord wth the ac(x)unting records I have no cOn￿mS and have ￿me across no other matteTS in connection ¥￿th the examination to which attention should be dra1￿ in order to enable a proper understanding of the accounts to be reached. ' Please delete the rds in the btsckets rfthey do not apply. Signed- Date: Relevant professional qualifi&*ionls) or body lif any)- l-g£o its Coufi(Iiv J6MtJ61L LY Address: IER October 2018