## **Trustees' Annual Report for the period** Period start date Period end date 6 April 2021 5 April 2022 **To** **From** ## Section A Reference and administration details **Charity name** MBEDZA PROJECTS SUPPORT **Other names charity is known by** MPS, Mbedza **Registered charity number (if any)** 1162581 |**red charity number (if any)**|1162581|1162581| |---|---|---| |**Charity's principal address**|
11 BAYSWATER SQUARE|| ||STAFFORD|| |||| ||**Postcode**|ST18 OYH| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Paul Grinstead|||First trustee| ||June Wilson|||First trustee| ||Nicola Davies|||Trustee board| ||Michael Cook|Chair||Trustee board| ||AnthonyWilson|Previouslyadvisor||Trustee board| ||Catherine
Greenaway|||Trustee board| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** March **2012** 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** Julian Watson, Director Martin Paisley, Deputy Director and Finance Manager Alan Wyatt, Partnerships and Funding Manager Sue Bird, Associate Director, Songani Centre Amanda Flashman, Associate Director, Tree-Planting Dave and Dianne Collett, Associate Directors, Chiyambi Nursery ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Trust Deed Type of governing document (eg. trust deed, constitution) Charitable Trust - How the charity is constituted (eg. trust, association, company) Appointment. In accordance with the Charitable Trust Deed 19 May 2015 Trustee selection methods Par 9(1) “There must be at least 3 trustees. Apart from the first trustees, (eg. appointed by, elected by) every trustee must be appointed by a resolution of the trustees passed at ” a special meeting called under clause 15 of this deed . ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - No policies or procedures at present specific to induction although - additional information, where ongoing training for all trustees is sometimes provided at meetings. - relevant, about: • Mbedza’s structure in the UK is that of team comprised of a volunteer policies and procedures Director, Deputy Director and several Associate Directors (one of whom is - adopted for the induction and training of trustees; based in Brussels). In Malawi, where overwhelming the funds are spent, we have a salaried Director, Deputy Directors and team of staff. Contact is - • the charity’s organisational maintained informally with other charities in the sector, both in the UK and structure and any wider in Malawi. network with which the charity works; - There is a strong relationship to sister charity MOSES (Malawi Orphan - • relationship with any related Sponsored Education Scheme) via a memorandum of understanding. parties; - A risk register is maintained and reviewed every two months prior to each - • trustees’ consideration of trustee meeting. Each risk is classified and evaluated financially major risks and the system according to the combination of cost and likelihood of occurrence. The and procedures to manage sum of financial evaluations is the amount recommended that the charity them. keeps in its risk reserves (or 2.5% of planned expenditure whichever is the greater). **TAR** March **2012** 2 ## **Section C Objectives and activities** The object of the charity is the prevention or relief of poverty in Malawi, in particular but not exclusively by: **Summary of the objects of the charity set out in its governing document** - providing assistance to groups and individuals suffering from hardship - providing resources to support HIV education, testing and counselling - providing individuals and groups with equipment, training and other resources in order to live more sustainably - provide resources such as stoves, mosquito nets and boreholes in order to improve the health and wellbeing of Malawians **TAR** March **2012** 3 In this reporting period the main activities of the charity were: - Continued provision of fuel-efficient stoves which reduce the cost of buying firewood or the time spent collecting it, as well as providing many other benefits. - Continued development of the Songani HIV project and its associated youth and education activities (games and recreation, library, sanitary project, youth club). **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** - Ongoing monitoring of tree-planting projects, one in the community, a second in Songani Primary School and a third newly started. - Completion of the building of a new premises for nursery school provision at Chiyambi, and its commencement of provision. - Supporting two UK project workers based in Malawi for the whole period. - Development of new products for small-scale sewing project. The activities outlined contribute to achieving the purposes of the charity as summarised above. In making decisions about the activities the trustees declare that they have complied with their duty to have due regard to the guidance on public benefit provided by the Charity Commission. It is understood that since the aims for the charity are to prevent or relieve poverty, the public benefit requirement is met by satisfying the ‘benefit’ aspect only without need to separately consider the ‘public’ aspect. ## **Additional details of objectives and activities (Optional information)** **TAR** March **2012** 4 You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy on programme related investment; - contribution made by volunteers. Mbedza is not a grant making organisation Mbedza has no policy on programme-related investment Mbedza benefits from in-country activity programmes both short (a few weeks) and long (a year or more) undertaken by volunteers such as students and others. Appropriate induction and training is given which includes safeguarding, orientation and first aid. ## Section D Achievements and performance **Summary of the main achievements of the charity during the year** - Completion of our second stove-building project for 2,100 households funded by FCDO (formerly DFID) Small Charities Challenge Fund (SCCF). We amply demonstrated that provision of the stoves brings economic, health, social and educational benefits for these households in 18 villages around Zomba. Following the discontinuation of the SCCF funding stream we have continued stove-building tho at a smaller scale. - Continued development of the Songani Centre with increased HIV testing at the centre and in the community. Expansion of activities for the school-age population in the area: recreational activities, games and TV; improved library provision and educational opportunities; health information programme; sanitary project for girls; youth club. - The third year of a community tree-planting project which included training, the establishing of tree nurseries and woodlots, and the distribution of trees to households. In time the project will provide the economic benefit of a sustainable supply of firewood and the environmental benefit of reversed deforestation locally. The second year of a school-based tree planting project based in Songani Primary School to provide learning and hands-on experience about raising saplings and caring for trees. The first year of a new tree planting project in Malemusi I and II, Minyanga and Mikulumu villages. - Completion of a new building for improved nursery provision at Chiyambi, Monkey Bay, which builds on long-standing links with the area. Education is a key route out of poverty and intervening in early years education is known to have benefits in later years (currently less than 10% of children complete Secondary Education). - Two UK project workers have been supported who have enabled staff training and the development of the charity’s activities and organisational processes. - Six-week visit of the Director to Malawi Dec 2021-Jan 2022 to undertake staff appraisal and training, and review of all projects. ## **Section E Financial review** **TAR** March **2012** 5 ## **Brief statement of the** **charity’s policy on reserves** The purpose of the risk reserves and cash reserves policies is to ensure financial stability and to have reserves to cover both expected and unexpected eventualities. It is expected that risk reserves will ideally be at least 2.5% of planned expenditure or the amount determined by the risk analysis (whichever is the higher) and cash reserves will be at least 2.5% of planned annual spend. **Details of any funds materially in deficit** None to report. ## **Further financial review details (Optional information)** - Successful funding applications were made to the following - You **may choose** to include organisations: - additional information, where relevant about: For stove building: - • the charity’s principal FCDO £2,541 sources of funds (including Christmas Big Give £8,481 any fundraising); Souter Trust £2,500 - how expenditure has For the Songani Centre: - supported the key objectives Femmes d’Europe €2,881 (£2,439) - of the charity; Brussels-Bruocsella Rotary Club €1,500 (£1,336) - • investment policy and Friends of Holy Trinity Church Brussels €1,740 (£1,448) objectives including any York Corinthians £1,200 ethical investment policy adopted. Fundraising: Just Giving £14,263 (Lands End to John O’Groats bike ride £7,426, virtual London Marathon £5,474,Other £1,363) Virgin Money London Marathon £1,997 Expenditure has supported the activities in Section D that achieve the key objectives of the charity. See the receipts and payments accounts for more details of the breakdown of expenditure. The charity has no policy on investment. ## **Section F Other optional information** None ## **Section G Declaration** **TAR** March **2012** 6 **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** Michael Cook **Position (eg Secretary, Chair,** Chair **etc) Date** 2 August 2022 **TAR** March **2012** 7 ||**MBEDZA PROJECTS SUPPORT**
**Charity Name**|**MBEDZA PROJECTS SUPPORT**
**Charity Name**|**MBEDZA PROJECTS SUPPORT**
**Charity Name**|**1162581**
**No (if any)**|**1162581**
**No (if any)**|**1162581**
**No (if any)**|**CC16a**| |---|---|---|---|---|---|---|---| ||**For the period**
**from**|06-Apr-21|**To**||05-Apr-22||| ||||||||| |**Section A Receipts and payments**|||||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**1,846**
**2,131**
**2,605**
**782**
**14,911**
**22,274**
**0**
**0**
**0**
**22,274**
**1,100**
**1,600**
**2,780**
**1,800**
**7,280**
**-**
**-**
**-**
**7280**
**14994**
**- 14,661**
**1,299**
**1,633**|**Restricted**
**funds**
**to the nearest £**
**5,538**
**8,481**
**2,541**
**2,500**
**12,613**
**1,448**
**2,439**
**1,336**
**1,200**
**12,476**
**14,430**
**3,330**
**5,658**
**937**
**74,927**
**0**
**0**
**0**
**74,927**
**18,263**
**2,930**
**14,670**
**3,898**
**10,154**
**11,930**
**2,173**
**18,717**
**1,700**
**1,210**
**85,645**
**-**
**-**
**-**
**85645**
**-10718**
**14,661**
**10,038**
**13,980**|**Endowment**
**funds**
**to the nearest £**
**0**
**0**
**0**
**0**
**-**
**-**
**-**
**0**
**0**
**-**
**-**
**-**||**Total funds**
**to the nearest £**
**7,384**
**8,481**
**2,541**
**2,500**
**14,744**
**1,448**
**2,439**
**1,336**
**1,200**
**12,476**
**17,035**
**4,112**
**20,569**
**937**
**97,202**
**0**
**0**
**0**||**Last year**
**to the nearest £**| |Stoves - Donations|**1,846**||||||**4,945**| |Stoves - BigGive Fundraising|||||||**4,947**| |Stoves - FCDO Grant 1|||||||**130**| |Stoves - FCDO Grant 2|||||||**32,760**| |Stoves - Souter Trust|||||||| |Songani Centre Donations|**2,131**||||||**13,793**| |Songan Centre - Brussels RotaryGrant|||||||**1,711**| |Songani Centre - Femmes d'Europe Grant|||||||**-**| |Songani Centre - HolyTrinityBrussels|||||||**1,520**| |Songani Centre - York Corinthians|||||||| |Tree - PlantingDonations|||||||**4,166**| |Chiyambi Nursery- Donations|**2,605**||||||**4,598**| |Malawi Staff SalarySupport|**782**||||||**2,831**| |Miscellaneous Income Incl Gift Aid|**14,911**||||||**9,923**| |Sale of Products|||||||**1,148**| |**_Sub total_**_(Gross income for AR)_|**22,274**||||||**82,472**| |**A2 Asset and investment sales, (see**
**table).**|||||||| ||**0**||||||| ||**0**||||||**-**| |**_Sub total_**|**0**||||||**-**| |**_Total receipts_**
**A3 Payments**|||||||| ||||||**97,202**||**82,472**| ||||||**18,263**
**2,930**
**14,670**
**4,998**
**10,154**
**13,530**
**2,173**
**21,497**
**3,500**
**1,210**
**92,925**
**-**
**-**
**-**
**92925**
**4276**||| |
Stoves|||||||**7,858**| |Stoves - FCDO Grant 2|||||||**34,843**| |Songani Centre - Salaries|||||||**11,335**| |Songani Centre - Activities|**1,100**||||||**5,505**| |Tree Planting|||||||**4,367**| |Chiyambi Nursery|**1,600**||||||**4,990**| |Malawi Staff SalarySupport|||||||**2,665**| |Miscellaneous Project Costs|**2,780**||||||**5,880**| |Payment to NPG(Easyz Ltd)|**1,800**||||||| |Purchase of Products|||||||**1,060**| |**_Sub total_**|**7,280**||||||**78,503**| ||||||||| |**A4 Asset and investment purchases,**
**(see table)**|||||||| ||**-**||||||| ||**-**||||||| |**_Sub total_ **|**-**||||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||| ||||||||**78,503**| ||||||||| ||**14994**|**-10718**|**0**||**4276**||**3,969**| ||**- 14,661**|**14,661**|**-**||**-**||| ||**1,299**|**10,038**|**-**||**11,337**||**7,368**| ||**1,633**|**13,980**|**-**||**15,613**||**11,337**| CCXX R1 accounts (SS) 08/12/2022 1 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---|---| |**Categories**
Signed by one or two trustees on behalf of all
the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|
Signature
**Details**
**Details**
Ring making machine
Songani Centre Building
Songani Centre Equipment
Chiyambi Building
Chiyambi Equipment
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**1,633**
**13,980**
**-**
**-**
**-**
**-**
**1,633**
**13,980**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**4,000**
**60,000**
**18,000**
**16,000**
**5,000**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Michael Cook|**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||Michael Cook|02-Aug-22| ||||| CCXX R2 accounts (SS) 08/12/2022 2 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner s Report Report to the trusteesl members of MGEP2A PRoJsciS oEf 1162551 On accounts for the year ended Charity no lif any} Set out on pages I report to the trustees on my examination of the accounts of the above charity (Ihe Trust-) for the year ended 0£ luit12022 Responsibilitigs and As the charity truslees of the Trust. you are responsible for the preparation basis of report of the ac£ounts in accordan(x wtth the r4uiremenls of the Charities Act 2011 (Wie Arf). I retK)rt in respeca of my examination of the Trust's a(Y£)unts ￿rried out under section 145 of the 2011 Act and in ca￿ing out my examination, I have followed the applicable Direcb"ons given by the Charity CommisS￿n under sedion 14515}Ibl of the Act I have completed my examination. I confim that no material matters have come to my attents.on I ) in connection wth the examination vthich gives me cause to believe that in. any material Independent examIne￿S statement ac(x)unting records were not kept in a(xthance with section 130 of the Act or the accounts do not accord wth the ac(x)unting records I have no cOn￿mS and have ￿me across no other matteTS in connection ¥￿th the examination to which attention should be dra1￿ in order to enable a proper understanding of the accounts to be reached. ' Please delete the rds in the btsckets rfthey do not apply. Signed- Date: Relevant professional qualifi&*ionls) or body lif any)- l-g£o its Coufi(Iiv J6MtJ61L LY Address: IER October 2018