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2021-04-05-accounts

Trustees’ Annual Report for the period

From 6 April 2020 To 5 April 2021

Charity name: Mbedza Projects Support

Charity registration number: 1162581

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The object of the charity is the prevention
or relief of poverty in Malawi, in particular
but not exclusively by:
•
providing assistance to groups and
individuals suffering from hardship
•
providing resources to support HIV
education, testing and counselling
•
providing individuals and groups
with equipment, training and other
resources in order to live more
sustainably
provide resources such as stoves,
mosquito nets and boreholes in order to
improve the health and wellbeing of
Malawians
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 In this reporting period the main activities
of the charity were:
•
Continued provision of fuel-efficient
stoves which reduce the cost of
buying firewood or the time spent
collecting it, as well as providing
many other benefits.
•
The development of the Songani
HIV project (opened April 2019) and
its associated youth and education
activities.
•
The establishment of tree-planting
projects, one in the community and
the other in Songani Primary
School.
•
Initial planning and consultation for
nursery school provision at
Chiyambi.
•
Supporting a UK project worker
based in Malawi for the second half
of the period.
•
Small-scale support to projects
supporting bag-making, sanitary
provision.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 The activities outlined contribute to
achieving the purposes of the charity as
summarised above.
In making decisions about the activities the
trustees declare that that they have
complied with their duty to have due regard
to the guidance on public benefit provided
by the Charity Commission.
It is understood that since the aims for the
charity are to prevent or relieve poverty,
the public benefit requirement is met by
satisfying the ‘benefit’ aspect only without
need to separately consider the ‘public’
aspect.
Additional information (optional)
You may choose to include further statements		 Additional information (optional)
You may choose to include further statements		 where relevant about:
SORP reference
Policy on grant making Para 1.38 MPS is not a grant making organisation.
Policy on social investment
including program related
investment		 Para 1.38 No policy on social investment or
programme related investment.
Contribution made by
volunteers		 Para 1.38 MPS benefits from short in-country activity
programmes undertaken by volunteers
(students and others). Appropriate
induction/training is given which includes
safeguarding, orientation and first aid.
Other N/A

Achievements and Performance

SORP reference

Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 •
Continuation of our second stove-
building project for 2,100
households funded by FCDO
(formerly DFID) Small Charities
Challenge Fund (SCCF). We have
amply demonstrated that provision
of the stoves brings economic,
health, social and educational
benefits for these households in 18
villages around Zomba.
•
Development of the new Songani
Centre for the HIV project, with
increased testing at the centre and
in the community, and with
additional recreational equipment at
the centre such as table tennis and
pool table. The Centre provides
health, social and educational
benefits particularly for the school-
age population in the area.
•
The second year of a community
tree-planting project which included
training, the establishing of tree
nurseries and woodlots, and the
distribution of trees to households.
In time the project will provide the
economic benefit of a sustainable
supply of firewood and the
environmental benefit of reversed
deforestation locally.
•
Starting a school-based tree
planting project based in Songani
Primary School to provide learning
and hands-on experience about
raising saplings and caring for
trees.
•
Planning and consultation for new
nursery provision at Chiyambi,
Monkey Bay, which build on links
with the area over many years.
Education is a key route out of
poverty and intervening in early
years education is known to have
benefits in later years (currently
less than 10% of children complete
Secondary Education).
•
The planned two-way visits were
cancelled because of Covid.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against
objectives set		 Para 1.41
Performance of fundraising
activities against objectives
set		 Para 1.41 Successful funding applications were made
to the following organisations:
For stove building:
Big Give £4,947
For the Songani Centre:
Brussels Rotary Club €2,000 (£1,710.57)
Friends of Holy Trinity Church Brussels
€1,740 (£1,519.78)
Investment performance
against objectives		 Para 1.41 N/A
Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 Brought forward 6/4/2020: £7,368.01
Income during the year: £82,471.85
Expenditure during the year: £78,503.21
Balance at 5/4/2021: £11,336.65
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 The purpose of the risk reserves and cash
reserves policies is to ensure financial
stability and to have reserves to cover both
expected and unexpected eventualities. It
is expected that both risk and cash
reserves will each be at least 2.5% of
annual spend.
Amount of reserves held Para 1.22 Cash reserves: £1,298.96.
With planned expenditure of approximately
£50,000 for 2021-22 this represents 2.6%,
in line with policy.
Risk reserves: £1,947.99.
With planned expenditure of approximately
£50,000 for 2021-22 this represent 3.9%
and reflects the risk review process, in line
with policy.
Reasons for holding zero
reserves		 Para 1.22 N/A
Details of fund materially in
deficit		 Para 1.24 N/A
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 N/A

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 The charity’s principal sources of funding in
this period have been one SCCF (Small
Charities Challenge Fund) grant from
FCDO (formerly DFID) totalling £32,760,
and donations from other organisations and
supporters (£49,712).
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46 No policy on investment/ethical investment.
A description of the principal
risks facing the charity		 Para 1.46 The organisation’s risk register was
reviewed in April 2021 with appropriate
mitigating actions and costs identified. The
principal risks with costs are:
Chiyambi Nursery Building Project (risk of
cost overrun): £400
Trustee Board’s ability to manage change
and risk: £200
COVID-19: £200
Critical illness/death of key staff: £200
Illness of key staff: £180
Malawian Director’s ability to delegate and
manage change: £180
Ring machine breakdown: £175

Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Trust Deed
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 Charitable Trust
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Appointment. In accordance with the
Charitable Trust Deed 19 May 2015 Par
9(1) “There must be at least 3 trustees.
Apart from the first trustees, every trustee
must be appointed by a resolution of the
trustees passed at a special meeting called
under clause 15 of this deed”.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures
adopted for the induction
and training of trustees		 Para 1.51 No policies or procedures at present
specific to induction tho ongoing training for
all trustees is provided at some quarterly
meetings.
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51 We have benefitted again this year from
support from FCDO (formerly DFID) and
have attended several training/information
sessions via online webinar.
Relationship with any related
parties		 Para 1.51 None to report
Other

Reference and Administrative details

Charity name Mbedza Projects Support
Other name the charity uses MPS
Registered charity number 1162581
Charity’s principal address 11 Bayswater Square
Stafford
ST18 0YH

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
Paul Grinstead First trustee
June Wilson First trustee
Nicola Davies Trustee board
Mike Cook Chair Trustee board
AnthonyWilson Previouslyadvisor Trustee board
Catherine
Greenaway		 Trustee board

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets None held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Julian Watson, Director (after resigning from the trustee board at the meeting 11 May 2019) Martin Paisley, Deputy Director (after resigning from the trustee board at the meeting 30 Nov 2019)

Sue Bird, Associate Director (Songani Centre, from 7 Sept 2019) Amanda Flashman, Associate Director (Tree-Planting, from 7 Sept 2019)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Date
Michael Cook

Chair
26 July 2021
26 July 2021

Charity Name No (if any) Mbedza Projects Support 1162581 Receipts and payments accounts CC16a For the period Period start date Period end date To from 06-Apr-20 05-Apr-21

Section A Receipts and payments Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest
£
1,069
-
-
-
925
-
-
-
-
-
-
425
-
-
3,791
6,210
-
-
-
6,210
-
-
-
589
328
-
-
2,318
-
-
3,235
-
-
-
3,235
2,974
- 1,546
691
2,119		 Restricted
funds
to the nearest £
3,876
4,947
132
32,760
12,868
1,711
1,520
-
-
-
-
3,741
4,598
2,831
6,133
1,148
76,262
-
-
-
76,262
7,858
-
34,843
11,335
4,916
4,039
4,990
2,665
3,562
1,060
-
75,268
-
-
-
75,268
994
1,546
6,677
9,217		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
4,945
4,947
132
32,760
13,793
1,711
1,520
-
-
-
-
4,166
4,598
2,831
9,923
1,148
82,472
-
-
-
82,472
7,858
-
34,843
11,335
5,505
4,367
4,990
2,665
5,880
1,060
-
78,503
-
-
-
78,503
3,969		 Last year
to the nearest £
Stoves - Donations 1,069 8,599
Stoves - BigGive Fundraising - 3,939
Stoves - DFID SCCF Grant 1 - 12,755
Stoves - DFID SCCF Grant 2 - 14,400
Songani - Donations 925 10,322
Songani - Brussels RotaryGrant -
Songani - HolyTrinityBrussels Grant - 834
Songani - 60th BirthdayFundraising - 3,312
Songani - Femmes d'Europe Grant - 4,355
Songani - Schuman TrophyGrant - 1,251
Songani - Education Alliance Grant - 500
Tree Planting- Donations 425 5,150
Chiyambe - Donations - -
Malawi Staff SalarySupport - 3,160
Miscellaneous Income incl Gift Aid 3,791 8,723
Sale of Products - Bags/Media 1,328
Sub total(Gross income for
AR)		 6,210 78,628
A2 Asset and investment sales,
(see table).
-
- -
Sub total - -
Total receipts
A3 Payments
78,628
Stoves - MPS 17,762
Stoves - DFID SCCF Grant 1 - 15,486
Stoves - DFID SCCF Grant 2 - 11,928
Songani - Salaries - 11,449
Songani - Activities 589 11,785
Tree Planting 328 5,800
Chiyambi Nursery - -
Malawi Staff SalarySupport - 2,839
Miscellaneous Project Costs 2,318 6,261
Purchase of Products - 1,222
- -
**Sub total ** 3,235 84,531
A4 Asset and investment
purchases, (see table)
-
-
**Sub total ** - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
84,531
2,974 994 - 3,969 - 5,904
- 1,546 1,546 - - -
691 6,677 - 7,368 13,272
2,119 9,217 - 11,337 7,368

CCXX R1 accounts (SS)

28/10/2021

1

Section B Statement of assets and liabilities at the end of the period

Categories
Signed by one or two trustees on
behalf of all the trustees
B1 Cash funds
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B5 Liabilities
B3 Investment assets		 Signature
Details
Details
Ring making machine
Songani Centre Building
Songani Centre Equipment
Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Malawi cash funds at Mk1,150 = £1
Details		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
2,119
9,217
-
-
-
2,119
9,217
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
10,847
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
4,000
50,000
16,521
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
-
-
-
Print Name
Michael Cook		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
Michael Cook 14-Sep-21

CCXX R2 accounts (SS)

28/10/2021

2

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of /hb,J PrfL) ¥¥Lfl fil £o£l On accounts for the year ended Charity no Ilf any) Set out on pages I report to the trustees on my examination of the ¢¢ounts of the above Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of Ihe 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under sedion 145{51(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention } in connection with the examination which gives me cause to believe that in, any material respect.. accounting records were not kèpt in accordance with section 130 of the Act or the accounts do nol accord with the accounting records Independent examiner's statement I have no COn￿rn$ and have come across no other matters in connection wilh the examination to which attention should be drawn in order to enable proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Slgned: Date.. Name: -ONBGHtrLf wy M Gthl 6SQOCi ITioM of 4CCOL(klTI IFLN-Alci C/1 AIT Relevant professlonal quallfication(sl or body (if any}: Address: IER October 2018