Trustees’ Annual Report for the period
From 01/07/22 Period start date To 30/06/23 Period end date
Charity name: Bayford Mission Hall Society
Charity registration number: 1162549
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | See governing document filed with the Charity Commission. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The Trustees seek to maintain the Village Hall in a good and safe condition, and ensure that it is on a sound financial footing to allow those who wish to make use of it to do so at reasonable cost. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees had regard to the guidance issued by the Charity Commission on Public Benefit |
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference X Para 1.38 Policy on grant making X Para 1.38 Policy on social investment including program related investment X Para 1.38 Contribution made by volunteers X Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The BMHS has continued to run and maintain the Bayford Village Hall in a proper and professional way in order that it can be used and enjoyed by those persons who wish to avail themselves of its facilities. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | X |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | X |
| Investment performance against objectives |
Para 1.41 | X |
| Other | X |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Sufficient funds available to continue for the foreseeable future. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves are held to provide a cushion in the event that current expenditure exceeds current income |
| Amount of reserves held | Para 1.22 | GBP 17,609 |
| Reasons for holding zero reserves |
Para 1.22 | Not applicable |
| Details of fund materially in deficit |
Para 1.24 | Not applicable |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | No concerns |
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | X |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | X |
| A description of the principal risks facing the charity |
Para 1.46 | X |
| Other | X |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Trust Deed |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Individuals are invited to be Trustees on the basis of the skills that they will be able to bring to the management of the charity and the likelihood of their being prepared to give of their time and expertise for no remuneration. |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
X |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | X |
| Relationship with any related parties |
Para 1.51 | X |
| Other | X |
Reference and Administrative details
| Charity name | Bayford Mission Hall Society |
|---|---|
| Other name the charity uses | None |
| Registered charity number | 1162549 |
| Charity’s principal address | Lodge Farm, Bayford, Wincanton Somerset BA9 9NJ |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Thomas Case | Chairman | |||
| Niru Linsley | Treasurer | |||
| Marilyn Miland | Trustee | |||
| Martyn McKenna | Trustee | |||
– Corporate trustees names of the directors at the date the report was approved Director name None
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| None | ||
Funds held as custodian trustees on behalf of others
Description of the assets None held in this capacity Name and objects of the None charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for None safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser X
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Key personnel are the trustees whose names are disclosed
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Thomas Case Full name(s) Thomas Case
Position (eg Secretary, Chairman Chair, etc)
Date 10-09-24
Charity Name No (if any) Receipts and payments accounts CC16a For the period Period start date Period end date To from Jul-22 Jun-23
Section A Receipts and payments
| A1 Receipts | Unrestricted funds to the nearest £ 20 2,250 121 500 1,350 4,241 - - - 4,241 331 586 1,917 21 2,544 - - - - 5,399 - - - 5,399 - 1,158 - 17 - 1,141 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ - - - 20 2,250 121 500 1,350 4,241 - - - 4,241 331 586 1,917 21 2,544 - - - - 5,399 - - - 5,399 - 1,158 |
Total funds to the nearest £ - - - 20 2,250 121 500 1,350 4,241 - - - 4,241 331 586 1,917 21 2,544 - - - - 5,399 - - - 5,399 - 1,158 |
Last year to the nearest £ |
|---|---|---|---|---|---|---|
| Transfers | - | |||||
| Donations | 50 | |||||
| Gift Aid | ||||||
| FundraisingIncome | 20 | |||||
| Hall Hire | 2,250 | 1,368 | ||||
| SundryIncome,Cash | 121 | 5 | ||||
| Council Grants | 500 | 11,917 | ||||
| Other Grants | 1,350 | - | ||||
| Sub total(Gross income for AR) |
4,241 | 13,340 | ||||
| A2 Asset and investment sales, (see table). |
||||||
| - | ||||||
| - | - | |||||
| Sub total | - | - | ||||
| Total receipts A3 Payments |
||||||
| 13,340 | ||||||
| Cleaning | 331 | 210 | ||||
| Professional Fees | 586 | 427 | ||||
| Utilities | 1,917 | 940 | ||||
| SundryExpenditure | 21 | 415 | ||||
| Maintenance,IT & Furnishings | 2,544 | 165 | ||||
| Transfers | - | 8,000 | ||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| **Sub total ** | 5,399 | 10,157 | ||||
| A4 Asset and investment purchases, (see table) |
||||||
| - | ||||||
| - | ||||||
| **Sub total ** | - | - | ||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||
| 10,157 | ||||||
| - 1,158 | - | - | - 1,158 | 3,183 | ||
| - | - | - | - | - | ||
| 17 | - | - | 17 | - | ||
| - 1,141 | - | - | - 1,141 | 3,183 |
CCXX R1 accounts (SS)
03/05/2024
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
Details Details Total cash funds (agree balances with receipts and payments account(s)) Reserve Account Details Cash Details Details Bayford Village Hall Equipment Details Depreciation @ 5% Signature |
Unrestricted funds Restricted funds to nearest £ to nearest £ 17 - - - - - 17 - Agreement Error OK Unrestricted funds Restricted funds to nearest £ to nearest £ 17,609 - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) 18460 21435 - - - - - - - Fund to which liability relates Amount due (optional) 18460 923 21435 1,071 - - - Print Name |
Endowment funds to nearest £ |
|---|---|---|---|
| 17 | |||
| - | |||
| - | |||
| 17 | |||
| Agreement Error | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
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| Date of approval |
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CCXX R2 accounts (SS)
03/05/2024
2