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2021-12-31-accounts

Trustees' Annual Report for the period

Period start date Period start date Period end date Period end date
**From ** 01 January 2021 To 31 December 2021

Section A Reference and administration details

Charity name Amersham Band

Other names charity is known by

Registered charity number (if any) 1162520

Charity's principal address

Amersham Band

Rectory Hill Amersham, Bucks. Postcode HP7 0BU

Names of the charity trustees who manage the charity

1
2
3
4		 Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
Fred Harrison Chairman
PhilipSweetman
Caroline Perkins
Simon Partridge 01/01/2021 to 22/03/2021

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

TAR

March 2012

1

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document Constitution adopted on 3 July 2015 (eg. trust deed, constitution)

How the charity is constituted Charitable Incorporated Organisation (eg. trust, association, company)

Trustee selection methods

Trustees are appointed or re-appointed annually by election at the Annual General Meeting held in March.

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

Amersham Band is a member of Brass Bands England and Southern Counties Amateur Bands Association. These organisations provide support and promotion functions for brass bands.

Amersham Band operates a safeguarding policy based on the code of practice recommended by Brass Bands England.

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March 2012

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Section C Objectives and activities

The object of Amersham Band is to improve, develop and advance the public education in, and appreciation of, the art and science of Summary of the objects of brass band music in all its aspects by any means the trustees see fit, the charity set out in its including through the presentation of public concerts and practice governing document and performance.

Objectives and activities
The object of Amersham Band is to improve, develop and advance
the public education in, and appreciation of, the art and science of
brass band music in all its aspects by any means the trustees see fit,
including through the presentation of public concerts and practice
and performance.
Summary of the main
activities undertaken for the
public benefit in relation to
these objects (include within
this section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit)		 In planning the activities of Amersham Band, the Trustees have taken
into account the guidance issued by the Charity Commission on public
benefit.
An important activity is for the band to perform at a wide range of events
to entertain the public. These events include formal concerts, civic and
public occasions, parades, fetes and other events. This has a benefit to
the local community by using music as a way to bring people together
enhancing social cohesion.
In accordance with the charitable object, Amersham Band encourages
local people to take up brass music by running regular rehearsals,
teaching sessions, open workshops, and demonstrations at schools and
public events. The band has a range of bands which cater for
experienced, intermediate and developing levels of ability. The focus of
the activities is to extend the benefits of learning to play a musical
instrument in a group environment, with opportunities available to
people of all ages and abilities.
The band runs a Brass Roots teaching group and a Youth Band which
are specifically aimed at young people. There are strong benefits is
advancing music education locally for young people. In particular,
participating in music groups develops several skills including discipline,
teamwork, cooperation, self-confidence, responsibility and social skills.
For teenagers, music can make a contribution to self-identity and is a
source of support when young people are feeling troubled or lonely.
The band prepares for and participates in music contests, improving
quality of performances and advancing the art of brass music for the
benefit of its members and the general public.
Amersham Band runs a bursary scheme to support those from a
financially disadvantaged background.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

The band is run entirely by unpaid volunteers, with the exception of the Musical Directors who receive payment for expenses. Band members and non-playing volunteers give their time free of charge and meet their own expenses in attending rehearsals, events and concerts. The Trustees recognise the contribution of all these volunteers, without whom the charity would not function.

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March 2012

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

The activities of Amersham Band have been significantly impacted by the Government restrictions which were put in place to control the spread of coronavirus. At the start of the year the band was unable to meet together, hold rehearsals or perform in public.

During this period, in order to continue to deliver the objects of the charity, the band continued to provide online activities including weekly sessions with exercises and practice plans. The band entered the Cory Online Championship with a video recording and won the most entertaining band prize. The band also produced four entries to the Online Whit Friday Contest, so that all members had a chance to participate by recording their parts at home for collation into the final videos.

In Spring, as the restrictions were relaxed, the band was able to start the Brass Roots teaching sessions for young people, initially limited to 15 members per session. With further relaxations during the Summer, our other bands were also able to start rehearsals, using social distancing and other precautions.

In September, the band launched a new Youth Band, rehearsing monthly, and a new Big Band, rehearsing weekly. Both of these have attracted many new players and are well supported. By the end of the year the overall membership had grown to 160 members and the band comprised the following:

From Summer onwards, the band was also able to restart public performances. Four of the bands were able to perform in an open-air concert in the Memorial Gardens and several other concerts were also held including joint concerts with Tredegar Band and Amersham A Cappella. The 12-piece band and a newly formed Street Band performed at various public and private events. Although the number of events has been curtailed by the Coronavirus restrictions, from Autumn onwards, the band has been able to resume a busy programme of events.

At the end of the previous year, the project to construct a new bandroom had been completed. The new facility is now is regular use for teaching and rehearsals and has also been made available for hire by 3[rd] party community users.

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March 2012

4

Section E Financial review

The trustees have set a policy to ensure an unrestricted reserve of Brief statement of the £5,000 as a minimum is kept in the current account. This is to ensure charity’s policy on reserves short term commitments such as Musical Director expenses can be sustained for at least 6 months.

The trustees have established a separate account for revenues and running costs of the new bandroom. A reserve of £3,000 has been set for this account to cover essential costs such as insurance and utility costs.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

Section F Other optional information

Future Plans. In 2022 it is planned to continue to build up the programme of rehearsals, teaching and performances, following the relaxation of the COVID-19 restrictions. There will be a continued focus on expanding the activities of the band in line with the medium-term development plan and it is planned to establish a new day-time band to extend the opportunities for local people to become involved.

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March 2012

5

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Fred Harrison Position (eg Secretary, Chair, etc)[Chairman ] Date 27 February 2022

TAR

March 2012

6

Amersham Band Amersham Band Amersham Band No (if any)
1162520		 No (if any)
1162520		 No (if any)
1162520		 CC16a

For the period
from		 01/01/2021

Period start date
To		 Period end
31/12/2021
Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest £
922
3,250
3,603
13,878
4,450
7,094
7
4,511
-
37,714
-
-
-
37,714
8,845
3,667
2,560
10,042
5,505
90
25
-
30,733
-
-
-
30,733
6,981
-
10,291
17,272		 Restricted
funds
to the nearest £
3,573
1,000
913
-
-
-
-
7,978
112
-
13,575
-
-
-
13,575
-
1,750
873
-
20,194
1,868
-
-
24,685
-
-
-
24,685
- 11,109
-
14,941
3,832		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total
funds
to the
nearest £
4,495
4,250
4,516
13,878
4,450
7,094
7
-
38,689
-
-
-
38,689
8,845
5,417
3,433
10,042
25,699
90
1,868
25
-
55,418
-
-
-
55,418
- 4,129		 Last year
to the
nearest £
Donations 922 53,578
Grants 3,250 66,544
Fundraising (includingbond sales) 3,603 46,372
Subscriptions 13,878 9,007
Engagements 4,450 150
Proceeds from events 7,094 1,941
Interest 7 50
Bandroom income/Rent 4,511
RHI income
Winnings - -
Sub total(Gross income for
AR)		 37,714 177,642
A2 Asset and investment sales,
(see table).
- -
- -
Sub total - -
Total receipts
A3 Payments
177,642

MD expenses		 8,845 4,740
Rent 3,667 707
Insurance 2,560 -
Band expenses 10,042 2,026
Bandroom costs 5,505 303,749
Bursary payments 90 1,140
Bandhall runningcosts
Bank charges 25 -
- -
**Sub total ** 30,733 312,361
A4 Asset and investment
purchases, (see table)
-
-
**Sub total ** - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
312,361
6,981 - 11,109 - 4,129 - 134,719
- - - - -
10,291 14,941 - 25232 159,951
17,272 3,832 - 22103 25,232

Section B Statement of assets and liabilities at the end of the period

Unrestricted Restrict Endowme
funds ed nt funds
Details funds
to nearest £ to nearest to nearest £
£

Categories

B1 Cash funds Cash box 39 -
RBS Bank account 7,183 1
CAF Bank account 10,050
Natwest Bank accounts - 3,831
Total cash funds 17,272 3,831 -
(agree balances with receipts and payments Agreeme
account(s)) OK nt Error OK
Unrestricted Restrict Endowme
funds ed nt funds
funds
to nearest £ to nearest to nearest £
Details £
B2 Other monetary assets - - -
- - -
- - -
- - -
- - -
- - -
Details Fund to which
asset belongs		 Cost
(optional)		 Current
value
(optional)
B3 Investment assets - -
- -
- -
- -
- -
Details Fund to which
asset belongs		 Cost
(optional)		 Current
value
(optional)
B4 Assets retained for the Instruments Unrestricted - -
charity’s own use Uniforms
Music		 Unrestricted
Unrestricted
-
-
-
-
Bandhall Restricted - -
- -
- -
- -
- -
- -
Fund to which Amount When due
Details liability relates due
(optional)		 (optional)
B5 Liabilities Bond sales Restricted -
-
-
-
-
Signed by one or two trustees on
behalf of all the trustees		 Signature Print Name Date of
approval
Fred Harrison 21 March 2022

A￿V8hM B•nd A Charitable Incorporated Oryanisalion No. 1152520 Accounis lor Ye3T ended 31112121 Prfnt•d 1010312022 TOUQ orwar om ecei Dncert outh and rass ools eneTa IS1￿:[1E oia Donalx)ns Buisa fund rund Raisin eneral was Paradi Eas CD £Aks Gift Aid 8u¢k¢i coll0¢1￿)nS ABCU 871.86 5000 18389 61 39 871.86 5000 183.89 61 39 1.17929 2.1 J3 fj4 500 IAmazon 2 JI OU 3.151.00 1.400 00 Membershi Recp.I Gran15 2 303.jb 250 00 2.325.UD 200 00 1.05U.UU ements 2.600 DO 4,4%0.00 3,2SO.00 370 00 7,n94 13 6.52 4,Jlll.81 3.000.00 250.00 370 00 1,682.25 conr.orfs 4.981 19 225.35 225.35 ola Ml) Iv.o$ Ronl vr Icoviu lunu Conle51 and ie Islralion fees r.rtnr..ry Insurance fifjo 345.QQ P47TrQQ 735.OQ 1.fin4 no 592 50 fi74 on 532.5V 828.20 18000 900U 215.00 34J 9000 756.70 30gr80 2.J60.00 354600 2.063.01 1200 541 70 ?99144 3299 MUSIG CD¢x n5CS Loca ie RS Ii¢ence 13266 69.34 61.9 184.94 41.65 1,572 43 - Iiik 72.00 I bb Bank char es F3nl8s fooityaN dzes ElandroDm ex en5e5 Hond re rpTrenls Tra[￿Sle[ lo bandrootTr 24.50 325 00 24.50 325.00 70.15 1.UilU OU 4,434.66 not ei awarded 4.434.66 ora aymenis cGoun15 5LJrp an ances

Amersham Band accounts- Year ended 3111212021 Balance in hand Jan RBS balance 01101 Cash box 01101 Surplus £ 10,278.14 13.03 5,458.92 £ 15.750.09 Totsl for 2021 Represented by R8S Bank balance 3111212021 CAF Bank Cash in hand 3111212021 Less non-presented cheque$ Plus non-reconciled income 2022 membership paid early Total 7. 183.09 9.755 78 39.22 155 50 450 00 1,522.50 £ 15,750.09 unds breakdown Unreslricled fund Amersham Band Amer5ham Big Band Amersham Concert Brass AC8 YB Instrument fund Bursary Fund 5,174.29 2,345.45 1.925 66 497.86 958.08 550 00 5.000.00 294.50 A¢counis pipar.d by Sridgel Hitriso InBwcloi'• Report I have exarnined Ihe account& for Amershani Bdnd loi Ihe year etided 3111212021 as sel out on page5 1-2, logeltter with Ihe papetWOTk pre5enled lo mp And l Am 5alisfied that the accounts repr¢senl a Ifue and accur8ie rewd of the Iran5aclions that ha¥e occurre Total Funds £ 15.750.09 Sioned Dale 1113122

Detailed breakdowns Fees foriobs AB Big Band ABCB ACB Youth Band Brass Roots General Bandroom donalkin Top Amersham AAG Simon's Party OonalK>n Wthipsnade pub Cheshaffl 8015 £300 Top Amersharn Slreel market £125 H￿h Sherifl Garden Pany Memor￿1 oardens Winchmore Hill fete Red LIDn Pub Gig rr w￿ddIng OuaHel High Sherift Irum&*ier$ F¢LMnJbF gKJ RCNIBBE Santa Parade RBL RicknTran5WOrth Gdiy Grant GaFoIs 14ariison Carols 100.00 150.00 200.00 250 300.00 125.00 500.00 250.00 250.OD 250.00 200.00 300.00 450.00 450.00 275.00 Eoo 100.00 100,00

Am•r8ham Bjnd Band H￿1 A¢¢ount A Chariiblg Inwporatad Org•nl¥atlon No. 1162520 Accounts for Ye8rend8d 31112121 Prfn¢•d 1010112022 Re¢¢1 elndroom 2021 Tth Qrants oon81i￿Illffld Qift O￿kOl L￿d Thlrd PA l.LYYJ. 3.$73. 3,573.05 4.182.OD 3.795.7$ 111.84 4.ie2.fy) 3,796.75 111.84 RHIR•fund nk Totalrrt• 13.576.25 m•fftS 2021 fthRI 6,000.ty) 12.19448 1.413.25 8.CYYJ.00 12.194 46 Idroorn eir W￿r 1.7W.00 Purchu•4 Conidrn•bkn• 45.49 40.49 ?O.(N) 87). bn.00 Tot•1 P4 24M.20 -£11,109.95 Oponlng bal•n￿l I￿•11 11 N8iWo81 deposbi Surplu&Defkll 14,899.75 40.71 -t 11,109.96 In•p•#•r¥ Rwrt Total 3,830.51 Ih•Y••x•mln•dlt• KCOunt brAMW￿9rn ￿￿lInda￿311l2r2O2l b414rt tran•1thn•th￿ h4v•rXUiT•d N8lWesl Bank 3111212021 Nthtr$i Deposlt 3111212021 L88s nonyr85enl8d ch8qU•• Plu& non-reGon¢il8¢J Income .01 Accotsni ¢loJod nod 1.000.IY) 157.50 c)1 -. Il IirLI 3,830.51 onds $1