## **Trustees' Annual Report for the period** ||Period start date|Period start date|||Period end date|Period end date|| |---|---|---|---|---|---|---|---| |**From **|01|January|2021|**To**|31|December|2021| ## Section A Reference and administration details ## **Charity name** Amersham Band **Other names charity is known by** **Registered charity number (if any)** 1162520 **Charity's principal address** Amersham Band Rectory Hill Amersham, Bucks. **Postcode** HP7 0BU ## **Names of the charity trustees who manage the charity** |1
2
3
4|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Fred Harrison|Chairman||| ||PhilipSweetman|||| ||Caroline Perkins|||| ||Simon Partridge||01/01/2021 to 22/03/2021|| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** **Name of chief executive or names of senior staff members (Optional information)** **TAR** March **2012** 1 **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution adopted on 3 July 2015 (eg. trust deed, constitution) How the charity is constituted Charitable Incorporated Organisation (eg. trust, association, company) Trustee selection methods - (eg. appointed by, elected by) Trustees are appointed or re-appointed annually by election at the Annual General Meeting held in March. ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; Amersham Band is a member of Brass Bands England and Southern Counties Amateur Bands Association. These organisations provide support and promotion functions for brass bands. Amersham Band operates a safeguarding policy based on the code of practice recommended by Brass Bands England. - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. **TAR** March **2012** 2 ## **Section C Objectives and activities** The object of Amersham Band is to improve, develop and advance the public education in, and appreciation of, the art and science of **Summary of the objects of** brass band music in all its aspects by any means the trustees see fit, **the charity set out in its** including through the presentation of public concerts and practice **governing document** and performance. ||**Objectives and activities**| |---|---| ||The object of Amersham Band is to improve, develop and advance
the public education in, and appreciation of, the art and science of
brass band music in all its aspects by any means the trustees see fit,
including through the presentation of public concerts and practice
and performance.| |**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**|In planning the activities of Amersham Band, the Trustees have taken
into account the guidance issued by the Charity Commission on public
benefit.
An important activity is for the band to perform at a wide range of events
to entertain the public. These events include formal concerts, civic and
public occasions, parades, fetes and other events. This has a benefit to
the local community by using music as a way to bring people together
enhancing social cohesion.
In accordance with the charitable object, Amersham Band encourages
local people to take up brass music by running regular rehearsals,
teaching sessions, open workshops, and demonstrations at schools and
public events. The band has a range of bands which cater for
experienced, intermediate and developing levels of ability. The focus of
the activities is to extend the benefits of learning to play a musical
instrument in a group environment, with opportunities available to
people of all ages and abilities.
The band runs a Brass Roots teaching group and a Youth Band which
are specifically aimed at young people. There are strong benefits is
advancing music education locally for young people. In particular,
participating in music groups develops several skills including discipline,
teamwork, cooperation, self-confidence, responsibility and social skills.
For teenagers, music can make a contribution to self-identity and is a
source of support when young people are feeling troubled or lonely.
The band prepares for and participates in music contests, improving
quality of performances and advancing the art of brass music for the
benefit of its members and the general public.
Amersham Band runs a bursary scheme to support those from a
financially disadvantaged background.| ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; The band is run entirely by unpaid volunteers, with the exception of the Musical Directors who receive payment for expenses. Band members and non-playing volunteers give their time free of charge and meet their own expenses in attending rehearsals, events and concerts. The Trustees recognise the contribution of all these volunteers, without whom the charity would not function. - contribution made by volunteers. **TAR** March **2012** 3 Section D Achievements and performance ## **Summary of the main achievements of the charity during the year** The activities of Amersham Band have been significantly impacted by the Government restrictions which were put in place to control the spread of coronavirus. At the start of the year the band was unable to meet together, hold rehearsals or perform in public. During this period, in order to continue to deliver the objects of the charity, the band continued to provide online activities including weekly sessions with exercises and practice plans. The band entered the Cory Online Championship with a video recording and won the most entertaining band prize. The band also produced four entries to the Online Whit Friday Contest, so that all members had a chance to participate by recording their parts at home for collation into the final videos. In Spring, as the restrictions were relaxed, the band was able to start the Brass Roots teaching sessions for young people, initially limited to 15 members per session. With further relaxations during the Summer, our other bands were also able to start rehearsals, using social distancing and other precautions. In September, the band launched a new Youth Band, rehearsing monthly, and a new Big Band, rehearsing weekly. Both of these have attracted many new players and are well supported. By the end of the year the overall membership had grown to 160 members and the band comprised the following: - Amersham Band (Championship Section) - Amersham Concert Brass - Amersham Big Band - Amersham Community Band - Brass Roots (two groups) - Amersham Youth Band. From Summer onwards, the band was also able to restart public performances. Four of the bands were able to perform in an open-air concert in the Memorial Gardens and several other concerts were also held including joint concerts with Tredegar Band and Amersham A Cappella. The 12-piece band and a newly formed Street Band performed at various public and private events. Although the number of events has been curtailed by the Coronavirus restrictions, from Autumn onwards, the band has been able to resume a busy programme of events. At the end of the previous year, the project to construct a new bandroom had been completed. The new facility is now is regular use for teaching and rehearsals and has also been made available for hire by 3[rd] party community users. **TAR** March **2012** 4 ## **Section E Financial review** The trustees have set a policy to ensure an unrestricted reserve of **Brief statement of the** £5,000 as a minimum is kept in the current account. This is to ensure **charity’s policy on reserves** short term commitments such as Musical Director expenses can be sustained for at least 6 months. The trustees have established a separate account for revenues and running costs of the new bandroom. A reserve of £3,000 has been set for this account to cover essential costs such as insurance and utility costs. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** Future Plans. In 2022 it is planned to continue to build up the programme of rehearsals, teaching and performances, following the relaxation of the COVID-19 restrictions. There will be a continued focus on expanding the activities of the band in line with the medium-term development plan and it is planned to establish a new day-time band to extend the opportunities for local people to become involved. **TAR** March **2012** 5 ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Fred Harrison **Position (eg Secretary, Chair, etc)**[Chairman ] **Date** 27 February 2022 **TAR** March **2012** 6 ||**Amersham Band**|**Amersham Band**|**Amersham Band**|**No (if any)**
**1162520**|**No (if any)**
**1162520**|**No (if any)**
**1162520**|**CC16a**| |---|---|---|---|---|---|---|---| ||
**For the period**
**from**|01/01/2021

Period start date|
**To**|Period end
31/12/2021
|||| ||||||||| |**Section A Receipts and payments**|||||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**922**
**3,250**
**3,603**
**13,878**
**4,450**
**7,094**
**7**
**4,511**
**-**
**37,714**
**-**
**-**
**-**
**37,714**
**8,845**
**3,667**
**2,560**
**10,042**
**5,505**
**90**
**25**
**-**
**30,733**
**-**
**-**
**-**
**30,733**
**6,981**
**-**
**10,291**
**17,272**|**Restricted**
**funds**
**to the nearest £**
**3,573**
**1,000**
**913**
**-**
**-**
**-**
**-**
**7,978**
**112**
**-**
**13,575**
**-**
**-**
**-**
**13,575**
**-**
**1,750**
**873**
**-**
**20,194**
**1,868**
**-**
**-**
**24,685**
**-**
**-**
**-**
**24,685**
**- 11,109**
**-**
**14,941**
**3,832**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total**
**funds**
**to the**
**nearest £**
**4,495**
**4,250**
**4,516**
**13,878**
**4,450**
**7,094**
**7**
**-**
**38,689**
**-**
**-**
**-**
**38,689**
**8,845**
**5,417**
**3,433**
**10,042**
**25,699**
**90**
**1,868**
**25**
**-**
**55,418**
**-**
**-**
**-**
**55,418**
**- 4,129**||**Last year**
**to the**
**nearest £**| |Donations|**922**||||||**53,578**| |Grants|**3,250**||||||**66,544**| |Fundraising (includingbond sales)|**3,603**||||||**46,372**| |Subscriptions|**13,878**||||||**9,007**| |Engagements|**4,450**||||||**150**| |Proceeds from events|**7,094**||||||**1,941**| |Interest|**7**||||||**50**| |Bandroom income/Rent|**4,511**||||||| |RHI income|||||||| |Winnings|**-**||||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**37,714**||||||**177,642**| ||||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||| ||**-**||||||**-**| ||**-**||||||**-**| |**_Sub total_**|**-**||||||**-**| |**_Total receipts_**
**A3 Payments**|||||||| ||||||||**177,642**| ||||||||| |
MD expenses|**8,845**||||||**4,740**| |Rent|**3,667**||||||**707**| |Insurance|**2,560**||||||**-**| |Band expenses|**10,042**||||||**2,026**| |Bandroom costs|**5,505**||||||**303,749**| |Bursary payments|**90**||||||**1,140**| |Bandhall runningcosts|||||||| |Bank charges|**25**||||||**-**| ||**-**||||||**-**| |**_Sub total_ **|**30,733**||||||**312,361**| ||||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||||| ||**-**||||||| ||**-**||||||| |**_Sub total_ **|**-**||||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||| ||||||||**312,361**| ||||||||| ||**6,981**|**- 11,109**|||**- 4,129**||**- 134,719**| ||**-**|**-**|**-**||**-**||**-**| ||**10,291**|**14,941**|**-**||**25232**||**159,951**| ||**17,272**|**3,832**|**-**||**22103**||**25,232**| ## **Section B Statement of assets and liabilities at the end of the period** ||**Unrestricted**|**Restrict**|**Endowme**| |---|---|---|---| ||**funds**|**ed**|**nt funds**| |**Details**||**funds**|| ||**to nearest £**|**to nearest**|**to nearest £**| |||**£**|| **Categories** |**B1 Cash funds**|Cash box|||**39**||||**-**|||| |---|---|---|---|---|---|---|---|---|---|---|---| ||RBS Bank account|||**7,183**||||**1**|||| ||CAF Bank account|||**10,050**|||||||| ||Natwest Bank accounts|||**-**|||**3,831**||||| ||**_Total cash funds_**||**17,272**||||**3,831**||||**-**| ||(agree balances with receipts and payments||||||Agreeme||||| ||account(s))||OK||||nt Error|||OK|| ||||**Unrestricted**||||**Restrict**|||**Endowme**|| ||||**funds**||||**ed**|||**nt funds**|| ||||||||**funds**||||| ||||**to nearest £**||||**to nearest**|||**to nearest £**|| ||**Details**||||||**£**||||| |**B2 Other monetary assets**||||**-**||||**-**|||**-**| |||||**-**||||**-**|||**-**| |||||**-**||||**-**|||**-**| |||||**-**||||**-**|||**-**| |||||**-**||||**-**|||**-**| |||||**-**||||**-**|||**-**| ||**Details**||**Fund to which**
**asset belongs**||||**Cost**
**(optional)**|||**Current**
**value**
**(optional)**|| |**B3 Investment assets**||||||||**-**|||**-**| |||||||||**-**|||**-**| |||||||||**-**|||**-**| |||||||||**-**|||**-**| |||||||||**-**|||**-**| ||**Details**||**Fund to which**
**asset belongs**||||**Cost**
**(optional)**|||**Current**
**value**
**(optional)**|| |**B4 Assets retained for the**|Instruments||Unrestricted|||||**-**|||**-**| |**charity’s own use**|Uniforms
Music||Unrestricted
Unrestricted||||
|**-**
**-**||
|**-**
**-**| ||Bandhall||Restricted|||||**-**|||**-**| |||||||||**-**|||**-**| |||||||||**-**|||**-**| |||||||||**-**|||**-**| |||||||||**-**|||**-**| |||||||||**-**|||**-**| ||||**Fund to**|**which**|||**Amount**|||**When due**|| ||**Details**||**liability relates**||||**due**
**(optional)**|||**(optional)**|| |**B5 Liabilities**|Bond sales||Restricted|||||**-**|||| |||||||||**-**|||| |||||||||**-**|||| |||||||||**-**|||| |||||||||**-**|||| |Signed by one or two trustees on
behalf of all the trustees|Signature|||Print|Name|||||Date of
approval|| ||||Fred Harrison|||||||21 March 2022|| ||||||||||||| A￿V8h*M B•nd A Charitable Incorporated Oryanisalion No. 1152520 Accounis lor Ye3T ended 31112121 Prfnt•d 1010312022 TOUQ orwar om ecei Dncert outh and rass ools eneTa IS1￿:[1E oia Donalx)ns Buisa fund rund Raisin eneral was Paradi Eas CD £Aks Gift Aid 8u¢k¢i coll0¢1￿)nS ABCU 871.86 5000 18389 61 39 871.86 5000 183.89 61 39 1.17929 2.1 J3 fj4 500 IAmazon 2 JI OU 3.151.00 1.400 00 Membershi Recp.I Gran15 2 303.jb 250 00 2.325.UD 200 00 1.05U.UU ements 2.600 DO 4,4%0.00 3,2SO.00 370 00 7,n94 13 6.52 4,Jlll.81 3.000.00 250.00 370 00 1,682.25 conr.orfs 4.981 19 225.35 225.35 ola Ml) Iv.o$ Ronl vr Icoviu lunu Conle51 and ie Islralion fees r.rtnr.*.ry Insurance fifjo 345.QQ P47TrQQ 735.OQ 1.fin4 no 592 50 fi74 on 532.5V 828.20 18000 900U 215.00 34J 9000 756.70 30gr80 2.J60.00 354600 2.063.01 1200 541 70 ?99144 3299 MUSIG CD¢x n5CS Loca ie RS Ii¢ence 13266 69.34 61.9 184.94 41.65 1,572 43 - Iiik 72.00 I bb Bank char es F3nl8s fooityaN dzes ElandroDm ex en5e5 Hond re rpTrenls Tra[￿Sle[ lo bandrootTr 24.50 325 00 24.50 325.00 70.15 1.UilU OU 4,434.66 not ei awarded 4.434.66 ora aymenis cGoun15 5LJrp an ances Amersham Band accounts- Year ended 3111212021 Balance in hand Jan RBS balance 01101 Cash box 01101 Surplus £ 10,278.14 13.03 5,458.92 £ 15.750.09 Totsl for 2021 Represented by R8S Bank balance 3111212021 CAF Bank Cash in hand 3111212021 Less non-presented cheque$ Plus non-reconciled income 2022 membership paid early Total 7. 183.09 9.755 78 39.22 155 50 450 00 1,522.50 £ 15,750.09 unds breakdown Unreslricled fund Amersham Band Amer5ham Big Band Amersham Concert Brass AC8 YB Instrument fund Bursary Fund 5,174.29 2,345.45 1.925 66 497.86 958.08 550 00 5.000.00 294.50 A¢counis pi*par*.d by Sridgel Hitriso InBwcloi'• Report I have exarnined Ihe account& for Amershani Bdnd loi Ihe year etided 3111212021 as sel out on page5 1-2, logeltter with Ihe papetWOTk pre5enled lo mp And l Am 5alisfied that the accounts repr¢senl a Ifue and accur8ie rewd of the Iran5aclions that ha¥e occurre Total Funds £ 15.750.09 Sioned Dale 1113122 Detailed breakdowns Fees foriobs AB Big Band ABCB ACB Youth Band Brass Roots General Bandroom donalkin Top Amersham AAG Simon's Party OonalK>n Wthipsnade pub Cheshaffl 8015 £300 Top Amersharn Slreel market £125 H￿h Sherifl Garden Pany Memor￿1 oardens Winchmore Hill fete Red LIDn Pub Gig rr w￿ddIng OuaHel High Sherift Irum&*ier$ F¢LMnJbF gKJ RCNIBBE Santa Parade RBL RicknTran5WOrth Gdiy Grant GaFoIs 14ariison Carols 100.00 150.00 200.00 250 300.00 125.00 500.00 250.00 250.OD 250.00 200.00 300.00 450.00 450.00 275.00 Eoo 100.00 100,00 Am•r8ham Bjnd Band H￿1 A¢¢ount A Charii*blg Inwporatad Org•nl¥atlon No. 1162520 Accounts for Ye8rend8d 31112121 Prfn¢•d 1010112022 Re¢¢1 elndroom 2021 Tth Qrants oon81i￿Illffld Qift** O￿kOl L￿d Thlrd PA l.LYYJ. 3.$73. 3,573.05 4.182.OD 3.795.7$ 111.84 4.ie2.fy) 3,796.75 111.84 RHIR•fund nk Totalrrt• 13.576.25 m•fftS 2021 fthRI 6,000.ty) 12.19448 1.413.25 8.CYYJ.00 12.194 46 Idroorn e*ir W￿r 1.7W.00 Purchu•4 Conidrn•bkn• 45.49 40.49 ?O.(N) 87). bn.00 Tot•1 P4 24M.20 -£11,109.95 Oponlng bal•n￿l I￿•11 11 N8iWo81 deposbi Surplu&Defkll 14,899.75 40.71 -t 11,109.96 In•p•#•r¥ Rwrt Total 3,830.51 Ih•Y••x•mln•dlt• KCOunt* brAMW￿9rn ￿￿lInda￿311l2r2O2l b414rt tran•1thn•th￿ h4v•r*XUiT•d N8lWesl Bank 3111212021 Nthtr$i Deposlt 3111212021 L88s nonyr85enl8d ch8qU•• Plu& non-reGon¢il8¢J Income .01 Accotsni ¢loJod nod 1.000.IY) 157.50 c)1 -. Il IirLI 3,830.51 onds $1