2023-05-31-accounts

Trustees’ Annual Report for the period

From 01/06/2022 Period start date To 31/05/2023 Period end date

Charity name: Hereford Gilbert & Sullivan Operatic Society

Charity registration number: 1162451

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To educate the public in the dramatic and operatic arts, principally the works of Gilbert & Sullivan & to further the development of public appreciation and taste of said arts.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Our core mission is to bring” live” theatre and enhance musical culture in and around rural Herefordshire and the Marches. To provide performance opportunities for all age groups.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Trustees pay due regard to the guidance issued by the Charity Commission on public benefit. See para 1.20 for the main activities undertaken for the public benefit this Year.

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	Hereford Gilbert & Sullivan Society does not have a policy on grant making.
Policy on social investment including program related investment	Para 1.38	As above

Contribution made by volunteers	Para 1.38	The Society relies heavily on strong teamwork and the willingness of people who give of their time freely. These volunteers who help with production activity, front of house, advertising, recruitment, publicity and fundraising are very much appreciated for their contribution and commitment. NB: The Executive Committee are all volunteers.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Established in 1947, this year was the Society’s 75th anniversary, quite a record for a small amateur company and one of which we are very proud. We were able to mark this milestone with a (fundraising) Gala Dinner for members past & present and our 75th annual production of the lesser known G&S operetta ‘The Sorcerer’, was a resounding success demonstrating that the genre is timeless. It was encouraging to note that, while membership of the Society is open to all age groups and sections of the community, the society’s outreach work with schools and colleges has meant an influx of younger members. In this anniversary year we introduced, for the first time, supported by a generous donation, a Young Performers Bursary Scheme for 15-19 year olds with the aim of helping them further their theatrical studies/career. A number of our younger members have gone on to pursue careers in the music and entertainment industries and we hope that they have benefited from the experience they have gained with the Society.

Additional information (optional)

You may choose to include further statements where relevant about:

	Performance of fundraising activities against objectives set Para 1.41 Investment performance against objectives Para 1.41 Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The society remains in a secure financial position at the end of the year with overall funds having increased over the year. Grants and specific donations assisted with production costs, particularly for the popular schools' performance, and also with the provision of the Young Performers' Bursary.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The society holds both general and restricted reserves. The former are held in order to cover the costs of less financially successful shows. Certain Gilbert and Sullivan operas are more popular than others and are expected to attract larger audiences; however, the society is keen to be able to perform the full range of Gilbert and Sullivan's repertoire, including those which may be loss-making, without putting the society at financial risk. Restricted reserves are from donations given for a particular long-term purpose, mainly the Young Performers' Bursary, and are used over a number of years in accordance with the donor's wishes.
Amount of reserves held	Para 1.22	At the end of the year, the society held general reserves of £21,915 and restricted reserves of £4,250.
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising) Para 1.47 Membership fees and associated gift aid* Donations from members; Society friends; patrons and the general public Ticket and programme sales from performances Grant Aid applied for from both local* and national bodies Various fundraising events, eg concerts, raffles, sale of DVDs and books Fundraising page linked to the Society’s web page. Investment policy and objectives including any social investment policy adopted Para 1.46 A description of the principal risks facing the charity Para 1.46 Increasingly high production costs; loss of revenue (poor ticket sales); failure to recruit & retain new members. Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Charitable Incorporated organisation
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more	Para 1.25	Election by the membership at the annual general meeting.
~~trustees~~

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	The Constitution refers.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	Not applicable
Relationship with any related parties	Para 1.51	Not applicable
Other

Reference and Administrative details

Charity name	Hereford Gilbert & Sullivan Operatic Society
Other name the charity uses	Not applicable
Registered charity number	1162451
Charity’s principal address	18, Moor Farm Lane Three Elms Hereford HR4 0NT

Names of the charity trustees who manage the charity

	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Geoff Rawcliffe	Hon President		~~(if any)~~ Elected by members at the AGM
	Sheila Dunsford	Chair		Ditto
	Claire Pearson	Treasurer	27/09/22 to date	Ditto
	Frances Roper			Ditto
	Laura Harrison			Ditto
	Wendy ~~Witb~~			Ditto
	~~nerurn~~

Corporate trustees – names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Dates acted if not for whole year

Trustee name

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional ~~information)~~

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Sheila Anne Dunsford Position (eg Chair Secretary, Chair, etc)

Date 04/03/2024

HEREFORD GILBERT AND SULLIVAN OPERATIC SOCIETY

ACCOUNTS FOR THE YEAR ENDED 31 MAY 2023

Charity number 1162451

		Hereford Gilbert and Sullivan Operatic Society	Hereford Gilbert and Sullivan Operatic Society
	Statement of financial activities for the year ended 31 May			2023
			2022/23		2021/22
	Notes	Unrestricted funds	Restricted funds	Total funds	Total funds
Incoming resources		£	£	£	£
Donations and grants	2	13,274	6,750	20,024	11,693
Other trading activities	3	14,268	0	14,268	18,896
Investment income		24	0	24	1
Total incoming resources		27,566	6,750	34,316	30,590
Resources expended
Cost of charitable activities	4	22,622	2,500	25,122	26,319
Total resources expended		22,622	2,500	25,122	26,319
NET INCOMING RESOURCES		4,944	4,250	9,194	4,271
NET MOVEMENT IN FUNDS		4,944	4,250	9,194	4,271
Funds transferred in at 1 June 2022 (2021)		16,971	0	16,971	12,700
TOTAL FUNDS AT 31 MAY 2023(2022)	8	21,915	4,250	26,165	16,971

Notes:

Restricted funds represent a grant of £1,500 received in the year from The Clive Richards Foundation to support the Schools’ Matinee performance and workshops; a donation of £5,000 to fund the Young Performers’ Bursary and a donation of £250 for a specific event yet to be determined. These last two sums were disclosed in prior accounts as deferred income but, in accordance with FRS 102, have now been recognised as income.

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Notes Fixed assets Tangible assets Current assets Debtors and prepayments 5 Cash at bank and in hand 6 TOTAL ASSETS Creditors 7 Amounts falling due within one year Deferred income NET ASSETS FUNDS 8 General reserves TOTAL FUNDS	Hereford Gilbert and Sullivan Operatic Society Balance Sheet as at 31 May 2023 2022/23 2021/22 Unrestricted funds Restricted funds Total funds Total funds £ £ £ £ 0 0 0 5 3,614 0 3,614 0 18,301 4,250 22,551 23,198
	21,915 4,250 26,165 23,203 0 0 0 (982) 0 0 0 (5,250)
	21,915 4,250 26,165 16,971
	21,915 4,250 26,165 16,971
	21,915 4,250 26,165 16,971

The financial statements were approved by the board of trustees on 23[rd] September 2023

and are signed on its behalf by:

SA Dunsford Mrs S Dunsford (Chair) Trustee

The notes form part of the financial statements.

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Hereford Gilbert and Sullivan Operatic Society

Notes to the Financial Statements

1) Accounting Policies Basis of preparing the financial statements

The financial statements of the charity, which is a public benefit entity under FRS102, have been prepared in accordance with the Charities SORP (FRS 102) Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). The Financial Reporting Standard 102 'The Financial Reporting Standard the UK and Republic of Ireland'. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Tangible assets costing more than £250 net are capitalised and are stated at cost.

Depreciation is charged by equal annual instalments commencing with the date of acquisition at rates estimated to write off their cost or valuation less any residual value over the expected useful lives which are as follows:-

Fixtures and fittings

3 years

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Debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid.

Cash at bank an in hand

Cash at bank and cash in hand includes cash and short term investors with a short term maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

Creditors and provisions

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund Accounting

Unrestricted funds can be used in accordance with the charitable objectivities at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objectives of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

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Note 2 – Donations and grants

Subscriptions Donations received in year Donations received in prior years Grants received in year Gift aid reclaimed Total donations and grants	2022/23 2021/22 Unrestricted funds Restricted funds Total funds Total funds £ £ £ £ 2,080 0 2,080 2,546 5,080 0 5,080 2,228 0 5,250 5,250 0 2,500 1,500 4,000 5,863 3,614 0 3,614 1,056
	13,274 6,750 20,024 11,693

Note 3 – Income from other trading activities

Box office and concerts Programme sales Advertising & sponsors Fundraising events Other Total other trading income	2022/23 2021/22 Unrestricted funds Restricted funds Total funds Total funds £ £ £ £ 10,382 0 10,382 17,009 458 0 458 384 1,205 0 1,205 675 1,441 0 1,441 735 782 0 782 93
	14,268 0 14,268 18,896

Note 4 – Cost of charitable activities

		2022/23		2021/22
	Unrestricted funds	Restricted funds	Total funds	Total funds
	£	£	£	£
Production costs	19,488	1,500	21,448	24,410
Fundraising expenses	673	0	673	0
Insurance	467	0	467	595
NODA subscription	190	0	190	163
Programmes & merchandise	385	0	385	560
Advertising	635	0	175	535
Sundry	784	0	784	55
Bursary payments	0	1,000	1,000	0
Total cost of charitable activities	22,622	2,500	25,122	26,318
Note 5 – debtors due within	1 year
		2022/23		2021/22
	Unrestricted funds	Restricted funds	Total funds	Total funds
	£	£	£	£
HMRC – gift aid	3,614	0	3,614	0

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Note 6 – Cash at bank and in hand

Current account Savings accounts Total cash at bank and in hand	2022/23 2021/22 Unrestricted funds Restricted funds Total funds Total funds £ £ £ £ 11,935 0 11,935 15,602 6,366 4,250 10,616 7,596
	18,301 4,250 22,551 23,198

Note 7 - Creditors: amounts due within less than one year

Creditors and accruals Deferred income Total creditors	2022/23 2021/22 Unrestricted funds Restricted funds Total funds Total funds £ £ £ £ 0 0 0 982 0 0 0 5,250
	0 0 0 6,232

Deferred income for the prior year represents £5,000 for the Young People’s Bursary and £250 for a specific event which is as yet undetermined. In accordance with FRS 102, this has been recognised as income in the current year.

Note 8 – Statement of movement of funds

Opening balance 1 June 2022(2021) Net incoming resources Closing balance 31 May 2023(2022)	2022/23 2021/22 Unrestricted funds Restricted funds Total funds Total funds £ £ £ £ 16,971 0 16,971 12,700 4,944 4,250 9,194 4,271
	21,915 4,250 26,165 16,971

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