## **Trustees’ Annual Report for the period** **From 01/06/2022 Period start date To 31/05/2023 Period end date** **Charity name: Hereford Gilbert & Sullivan Operatic Society** ## **Charity registration number: 1162451** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To educate the public in the dramatic and**
**operatic arts, principally the works of**
**Gilbert & Sullivan & to further the**
**development of public appreciation and**
**taste of said arts.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and 1.19|**Our core mission is to bring” live”**
**theatre and enhance musical culture in**
**and around rural Herefordshire and the**
**Marches.**
**To provide performance opportunities for**
**all age groups.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The Trustees pay due regard to the**
**guidance issued by the Charity**
**Commission on public benefit.**
**See para 1.20 for the main activities**
**undertaken for the public benefit this**
**Year.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**Hereford Gilbert & Sullivan Society does**
**not have a policy on grant making.**| |Policy on social investment
including program related
investment|Para 1.38|**As above**| |Contribution made by
volunteers|Para 1.38|**The Society relies heavily on strong**
**teamwork and the willingness of people**
**who give of their time freely. These**
**volunteers who help with production**
**activity, front of house, advertising,**
**recruitment, publicity and fundraising are**
**very much appreciated for their**
**contribution and commitment.**
**NB: The Executive Committee are all**
**volunteers.**| |---|---|---| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Established in 1947, this year was the**
**Society’s 75th anniversary, quite a record**
**for a small amateur company and one of**
**which we are very proud. We were able**
**to mark this milestone with a**
**(fundraising) Gala Dinner for members**
**past & present and our 75th annual**
**production of the lesser known G&S**
**operetta ‘The Sorcerer’, was a**
**resounding success demonstrating that**
**the genre is timeless.**
**It was encouraging to note that, while**
**membership of the Society is open to all**
**age groups and sections of the**
**community, the society’s outreach work**
**with schools and colleges has meant an**
**influx of younger members. In this**
**anniversary year we introduced, for the**
**first time, supported by a generous**
**donation, a Young Performers Bursary**
**Scheme for 15-19 year olds with the aim**
**of helping them further their theatrical**
**studies/career. A number of our younger**
**members have gone on to pursue**
**careers in the music and entertainment**
**industries and we hope that they have**
**benefited from the experience they have**
**gained with the Society.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||Performance of fundraising
activities against objectives
set
Para 1.41
Investment performance
against objectives
Para 1.41
Other| |---|---| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The society remains in a secure financial**
**position at the end of the year with**
**overall funds having increased over the**
**year. Grants and specific donations**
**assisted with production costs,**
**particularly for the popular schools'**
**performance, and also with the provision**
**of the Young Performers' Bursary.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The society holds both general and**
**restricted reserves. The former are held**
**in order to cover the costs of less**
**financially successful shows. Certain**
**Gilbert and Sullivan operas are more**
**popular than others and are expected to**
**attract larger audiences; however, the**
**society is keen to be able to perform the**
**full range of Gilbert and Sullivan's**
**repertoire, including those which may be**
**loss-making, without putting the society**
**at financial risk. Restricted reserves are**
**from donations given for a particular**
**long-term purpose, mainly the Young**
**Performers' Bursary, and are used over a**
**number of years in accordance with the**
**donor's wishes.**| |Amount of reserves held|Para 1.22|**At the end of the year, the society held**
**general reserves of £21,915 and**
**restricted reserves of £4,250.**| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||The charity’s principal
sources of funds (including
any fundraising)
Para 1.47
***Membership fees and associated gift aid**
***Donations from members; Society**
**friends; patrons and the general public**
***Ticket and programme sales from**
**performances**
***Grant Aid applied for from both local**
**and national bodies**
***Various fundraising events, eg concerts,**
**raffles, sale of DVDs and books**
*** Fundraising page linked to the**
**Society’s web page.**
Investment policy and
objectives including any
social investment policy
adopted
Para 1.46
A description of the principal
risks facing the charity
Para 1.46
**Increasingly high production costs; loss**
**of revenue (poor ticket sales); failure to**
**recruit & retain new members.**
Other| |---|---| ## **Structure, Governance and Management** |Description of charity’s trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Charitable Incorporated organisation**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
|Para 1.25|**Election by the membership at the annual**
**general meeting.**| |~~trustees~~||| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|**The Constitution refers.**| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**Not applicable**| |Relationship with any related
parties|Para 1.51|**Not applicable**| |Other||| ## **Reference and Administrative details** |Charity name|Hereford Gilbert & Sullivan Operatic Society| |---|---| |Other name the charity uses|Not applicable| |Registered charity number|1162451| |Charity’s principal address|18, Moor Farm Lane
Three Elms
Hereford
HR4 0NT| ||| ## **Names of the charity trustees who manage the charity** ||**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee**
| |---|---|---|---|---| |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|Geoff Rawcliffe|Hon President||~~**(if any)**~~
Elected by members at
the AGM| ||Sheila Dunsford|Chair||Ditto| ||Claire Pearson|Treasurer|27/09/22 to date|Ditto| ||Frances Roper|||Ditto| ||Laura Harrison|||Ditto| ||Wendy
~~Witb~~|||Ditto| ||~~nerurn~~|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| Corporate trustees – names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Dates acted if not for whole year** **Trustee name** **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional** ~~**information)**~~ ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Sheila Anne Dunsford **Position (eg** Chair **Secretary, Chair, etc)** **Date** 04/03/2024 # **HEREFORD GILBERT AND SULLIVAN OPERATIC SOCIETY** **ACCOUNTS FOR THE YEAR ENDED 31 MAY 2023** **Charity number 1162451** |||**Hereford Gilbert and Sullivan Operatic Society**|**Hereford Gilbert and Sullivan Operatic Society**||| |---|---|---|---|---|---| ||**Statement of financial activities for the year ended 31 May**|||**2023**|| ||||**2022/23**||2021/22| ||**Notes**|**Unrestricted funds**|**Restricted funds**|**Total funds**|Total funds| |**Incoming resources**||**£**|**£**|**£**|£| |Donations and grants|**2**|**13,274**|**6,750**|**20,024**|11,693| |Other trading activities|**3**|**14,268**|**0**|**14,268**|18,896| |Investment income||**24**|**0**|**24**|1| |**Total incoming**
**resources**||**27,566**|**6,750**|**34,316**|30,590| |**Resources expended**|||||| |Cost of charitable
activities|**4**|**22,622**|**2,500**|**25,122**|26,319| |**Total resources**
**expended**||**22,622**|**2,500**|**25,122**|26,319| |**NET INCOMING**
**RESOURCES**||**4,944**|**4,250**|**9,194**|4,271| |**NET MOVEMENT IN**
**FUNDS**||**4,944**|**4,250**|**9,194**|4,271| |Funds transferred in at 1
June 2022 (2021)||**16,971**|**0**|**16,971**|12,700| |**TOTAL FUNDS AT 31**
**MAY 2023**(2022)|**8**|**21,915**|**4,250**|**26,165**|16,971| ||||||| ## **Notes:** Restricted funds represent a grant of £1,500 received in the year from The Clive Richards Foundation to support the Schools’ Matinee performance and workshops; a donation of £5,000 to fund the Young Performers’ Bursary and a donation of £250 for a specific event yet to be determined. These last two sums were disclosed in prior accounts as deferred income but, in accordance with FRS 102, have now been recognised as income. 2 |**Notes**
**Fixed assets**
Tangible assets
**Current assets**
Debtors and prepayments
**5**
Cash at bank and in hand
**6**
**TOTAL ASSETS**
**Creditors**
**7**
Amounts falling due
within one year
Deferred income
**NET ASSETS**
**FUNDS**
**8**
General reserves
**TOTAL FUNDS**|**Hereford Gilbert and Sullivan Operatic Society**
**Balance Sheet as at 31 May 2023**
**2022/23**
2021/22
**Unrestricted funds**
**Restricted funds**
**Total funds**
Total funds
**£**
**£**
**£**
£
**0**
**0**
**0**
5
**3,614**
**0**
**3,614**
0
**18,301**
**4,250**
**22,551**
23,198| |---|---| ||**21,915**
**4,250**
**26,165**
23,203
**0**
**0**
**0**
(982)
**0**
**0**
**0**
(5,250)| ||**21,915**
**4,250**
**26,165**
16,971| ||**21,915**
**4,250**
**26,165**
16,971| ||| ||**21,915**
**4,250**
**26,165**
16,971| ||| The financial statements were approved by the board of trustees on 23[rd] September 2023 and are signed on its behalf by: _SA Dunsford_ Mrs S Dunsford (Chair) Trustee The notes form part of the financial statements. 3 ## **Hereford Gilbert and Sullivan Operatic Society** ## **Notes to the Financial Statements** ## **1) Accounting Policies Basis of preparing the financial statements** The financial statements of the charity, which is a public benefit entity under FRS102, have been prepared in accordance with the Charities SORP (FRS 102) Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). The Financial Reporting Standard 102 'The Financial Reporting Standard the UK and Republic of Ireland'. The financial statements have been prepared under the historical cost convention. ## **Income** All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. ## **Expenditure** Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. ## **Tangible fixed assets** Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. Tangible assets costing more than £250 net are capitalised and are stated at cost. Depreciation is charged by equal annual instalments commencing with the date of acquisition at rates estimated to write off their cost or valuation less any residual value over the expected useful lives which are as follows:- Fixtures and fittings 3 years 4 ## **Debtors** Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid. ## **Cash at bank an in hand** Cash at bank and cash in hand includes cash and short term investors with a short term maturity of three months or less from the date of acquisition or opening of the deposit or similar account. ## **Creditors and provisions** Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount. ## **Taxation** The charity is exempt from corporation tax on its charitable activities. ## **Fund Accounting** Unrestricted funds can be used in accordance with the charitable objectivities at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objectives of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. 5 ## **Note 2 – Donations and grants** |Subscriptions
Donations received in year
Donations received in
prior years
Grants received in year
Gift aid reclaimed
**Total donations and**
**grants**|**2022/23**
2021/22
**Unrestricted funds**
**Restricted funds**
**Total funds**
Total funds
**£**
**£**
**£**
£
**2,080**
**0**
**2,080**
2,546
**5,080**
**0**
**5,080**
2,228
**0**
**5,250**
**5,250**
0
**2,500**
**1,500**
**4,000**
5,863
**3,614**
**0**
**3,614**
1,056| |---|---| ||**13,274**
**6,750**
**20,024**
11,693| ## **Note 3 – Income from other trading activities** |Box office and concerts
Programme sales
Advertising & sponsors
Fundraising events
Other
**Total other trading**
**income**|**2022/23**
2021/22
**Unrestricted funds**
**Restricted funds**
**Total funds**
Total funds
**£**
**£**
**£**
£
**10,382**
**0**
**10,382**
17,009
**458**
**0**
**458**
384
**1,205**
**0**
**1,205**
675
**1,441**
**0**
**1,441**
735
**782**
**0**
**782**
93| |---|---| ||**14,268**
**0**
**14,268**
18,896| ## **Note 4 – Cost of charitable activities** |||**2022/23**||2021/22| |---|---|---|---|---| ||**Unrestricted funds**|**Restricted funds**|**Total funds**|Total funds| ||**£**|**£**|**£**|£| |Production costs|**19,488**|**1,500**|**21,448**|24,410| |Fundraising expenses|**673**|**0**|**673**|0| |Insurance|**467**|**0**|**467**|595| |NODA subscription|**190**|**0**|**190**|163| |Programmes &
merchandise|**385**|**0**|**385**|560| |Advertising|**635**|**0**|**175**|535| |Sundry|**784**|**0**|**784**|55| |Bursary payments|**0**|**1,000**|**1,000**|0| |**Total cost of charitable**
**activities**|**22,622**|**2,500**|**25,122**|26,318| |**Note 5 – debtors due within**|**1 year**|||| |||**2022/23**||2021/22| ||**Unrestricted funds**|**Restricted funds**|**Total funds**|Total funds| ||**£**|**£**|**£**|£| |HMRC – gift aid|**3,614**|**0**|**3,614**|0| 6 ## **Note 6 – Cash at bank and in hand** |Current account
Savings accounts
**Total cash at bank and**
**in hand**|**2022/23**
2021/22
**Unrestricted funds**
**Restricted funds**
**Total funds**
Total funds
**£**
**£**
**£**
£
**11,935**
**0**
**11,935**
15,602
**6,366**
**4,250**
**10,616**
7,596| |---|---| ||**18,301**
**4,250**
**22,551**
23,198| ## **Note 7 - Creditors: amounts due within less than one year** |Creditors and accruals
Deferred income
**Total creditors**|**2022/23**
2021/22
**Unrestricted funds**
**Restricted funds**
**Total funds**
Total funds
**£**
**£**
**£**
£
**0**
**0**
**0**
982
**0**
**0**
**0**
5,250| |---|---| ||**0**
**0**
**0**
6,232| Deferred income for the prior year represents £5,000 for the Young People’s Bursary and £250 for a specific event which is as yet undetermined. In accordance with FRS 102, this has been recognised as income in the current year. ## **Note 8 – Statement of movement of funds** |**Opening balance 1**
**June 2022**(2021)
**Net incoming resources**
**Closing balance 31 May**
**2023**(2022)|**2022/23**
2021/22
**Unrestricted funds**
**Restricted funds**
**Total funds**
Total funds
**£**
**£**
**£**
£
**16,971**
**0**
**16,971**
12,700
**4,944**
**4,250**
**9,194**
4,271| |---|---| ||**21,915**
**4,250**
**26,165**
16,971| 7 # ## ##