2022-05-31-accounts

Section C: Notes to the accounts Trustees’ annual report for the period

Period start date 01 06 2 0 2 1 Period end date 31 05 2 0 2 2 Charity name Hereford Gilbert and Sullivan Operatic Society Charity No 1 1 6 2 4 5 1 (if any)

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To educate the public in the dramatic & operatic arts, principally the works of Gilbert & Sullivan and to further the development of public appreciation ~~and taste of the said arts.~~
Summary of the main activities in relation to those purposes for the public beneft, in particular, the activities, projects or services identifed in the accounts.	Para 1.17 and 1.19	To bring ‘live’ theatre and to enhance musical culture in and around rural Herefordshire and the Marches. To provide performance opportunities for all age groups.
Statement confrming whether the trustees have had regard to the guidance issued by the Charity Commission onpublic beneft	Para 1.18	The Trustees have had due regard to the guidance issued by The Charity Commission on public benefit. Please see Page 2 for the main activities undertaken for the public benefit this year
Additional information (optional) You may choose to include further statements where relevant about:
	SORP reference
Policy on grant making	Para 1.38	Hereford Gilbert & Sullivan Society does not have a policy on grant making
Policy on social investment including program related investment	Para 1.38	As Above
Contribution made by volunteers	Para 1.38	The Society relies on its volunteers who help with production activity, front of house, advertising, recruitment, publicity and fundraising. We are ~~most grateful for their contribution. The Executive~~
Other		Committee are all volunteers.

Charity Accounts templates – Trustees’ annual report for the period

October 2016

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Achievements and Performance

Achievements and Performance	Achievements and Performance	Achievements and Performance
When, due to COVID, the annual show planned for
	SORP reference	~~March 21 was unfortunately cancelled for the~~ second year running, the future of the Society remained uncertain. However the Committee
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its benefciaries and any wider benefts to society as a whole.	Para 1.20	~~continued to work hard in obtaining grants and~~ raising monies in the hope that the Society would be able to stage a production as soon as restrictions allowed. In the Summer of 2021, we were at least able to rehearse out of doors and were v fortunate to find a venue to host an out-door performance of ‘Trial byJury’ in August.This was a big success and it felt good for both performers and audience members to be able to experience live theatre again after two very lean & difficult years. Encouraged by the support we received, and due to the generous support from patrons, friends and supporters, we felt confident enough to return to the theatre with our annual show, the ever popular ‘Pirates of Penzance’ in March 2022. This was well received by the paying public. An especial highlight was the Schools Matinee when 360 local school children attended a special matinee and associated workshops.This remains an active part of the Society’s outreach project generously supported this year by Hereford City Council. NB: While
Additional information (optional) You may choose to include further statements where relevant about: ~~membership of the society is open to all age groups~~ and sections of society, some of the Society’s recent outreach work with schools & colleges has borne fruit, A number of our younger members have gone on to pursue careers in the music and
	SORP reference	~~entertainment industries and we hope they have~~ benefited from the experience they have gained with the Society.
Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

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October 2016

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Financial Review

	SORP reference	The charity made a small surplus of £5,792. The charity received restricted grants totalling £6,113 in 21/22. These grants are for future
Review of the charity’s fnancial position at the end of the period	Para 1.21	schools matinee performances and a show. The restricted grant is shown as deferred income and cash at bank within the balance sheet.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Hereford Gilbert and Sullivan Operatic Society doesn’t have a reserves policy.
Amount of reserves held	Para 1.22	The charity held general reserves of £12,700 as at 30/05/2021
Reasons for holding zero reserves	Para 1.22	Not Applicable
Details of fund materially in defcit	Para 1.24	Not Applicable
Explanation of any uncertainties about the charity continuing as a goingconcern	Para 1.23	Not Applicable

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference	>Membership fees and associated gift aid >Donations from members, Society friends and patrons and the general public.
The charity’s principal sources of funds (including any fundraising)	Para 1.47	>Ticket and programme sales from performances >Grant Aid applied for from both local and ~~national bodies~~
Investment policy and objectives including any social investment policy adopted	Para 1.46	~~.~~ >Various fundraising events, eg raffles, sale of DVDs and books, fundraising page linked to the Society’s web page.
A description of the principal risks facing the charity	Para 1.46
Other

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October 2016

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Structure, Governance and Management

Description of charity’s trusts:	SORP reference
Type of governing document (trust deed,royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.gunincorporated association,CIO)	Para 1.25	Charitable Incorporated Organisation
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Election by the membership at the Annual General Meeting

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
Policies and procedures adopted for the induction and training of trustees	Para 1.51	The Constitution refers
The charity’s organisational structure and any wider network with which the charityworks	Para 1.51	Not Applicable
Relationship with any related parties	Para 1.51	Not Applicable
Other

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October 2016

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Reference and Administrative details

Charity name	Hereford Gilbert and Sullivan Operatic Society
Other name the charity uses	Hereford G & S Society
Registered charity number	1162451
Charity’s principal address	18, Moor Farm Lane Three Elms Hereford HR4 0NT

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee(if any)
Mrs Sheila Dunsford	Chair		~~Elected by the members~~ at the AGM
Mrs LucyWalden	Secretary	01/06/21 - 05/10/21	ditto
Mrs Laura Harrison			ditto
Miss Wendy Winterburn			ditto
Mrs Jean Stiff		01/06/21 - 05/10/21	ditto
Mrs Frances Roper			ditto
Mr Geoff Rawcliffe	Hon President		ditto

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October 2016

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Reference and Administrative details (cont)

Corporate trustees – names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year

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October 2016

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Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Charity Accounts templates – Trustees’ annual report for the period

October 2016

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Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Sheila Anne Dunsford

Position (eg Secretary, Chair Chair, etc)

Date 01/03/2023

Charity Accounts templates – Trustees’ annual report for the period

October 2016

Registered Charity Number: 1162451

HEREFORD GILBERT AND SULLIVAN OPERATIC SOCIETY INDEPENDENTLY

EXAMINED FINANCIAL STATEMENTS 31 MAY

2022

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STATEMENT OF	FINANCIAL ACTIVITIES	FINANCIAL ACTIVITIES	FOR THE YEAR	ENDED 31	MAY 2022
HEREFORDSHIRE	GILBERT AND SULLIVAN SOCIETY
			2021/22		2020/21
	**Notes **	Unrestricted	Restricted	Total	Unrestricted	Total
		Funds	Funds	Funds	Funds	Funds
		£	£	£	£	£
Incoming Resources
Donations and legacies	2	5,830	5,863	11,693	6,874	6,874
Other Trading activities	3	18,896		18,896	845	845
Investment Income	4	1		1
- Total Incoming Resources		24,727	5,863	30,589	7,719	7,719
Resources Expended
Cost of Charitable Activites	5	20,455	5,863	26,318	1,927	1,927
- Total Resources Expended		20,455	5,863	26,318	1,927	1,927
NET INCOMING RESOURCES		4,271		4,271	5,792	5,792
NET MOVEMENT IN FUNDS		4,271		4,271	5,792	5,792
Funds transferred in at 1 june 2021		12,700		12,700	6,908	6,908
TOTAL FUNDS AT
31 MAY 2022	14	16,971		16,971	12,700	12,700

Notes:

Restricted Funds for show received from D'oyly carte £3,000 and Herefordshire Council £2,863 in20/21 utilised in 21/22 for matinee performance and show.

£250 20/21 donation to be targeted for specific event as yet undertermined.

£5,000 received in year deferred income for Bursaries

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BALANCE SHEET AS AT 31 MAY 2022 HEREFORDSHIRE GILBERT AND SULLIVAN SOCIETY

HEREFORDSHIRE GILBERT AND SULLIVAN SOCIETY BALANCE SHEET AS AT 31 MAY 2022	HEREFORDSHIRE GILBERT AND SULLIVAN SOCIETY BALANCE SHEET AS AT 31 MAY 2022	HEREFORDSHIRE GILBERT AND SULLIVAN SOCIETY BALANCE SHEET AS AT 31 MAY 2022
Notes Unrestricte d Restricted Total Funds Funds Funds £ £ £ Fixed Assets Tangible Assets 7 5 5 Current Assets - Debtors & Prepayments 10 - Investments 11 - Cash at bank and in hand 11 17,948 5,250 23,198 17,953 5,250 23,203 Creditors - Amounts falling due within12 (982) (982) one year Deferred Income (5,250) (5,250) NET ASSETS 14 16,971 16,971 FUNDS Unrestricted Funds 14 16,971 16,971 - General reserves Restricted Funds 14 - General reserves 16,971 16,971 Total Funds 16,971 16,971 31 May 2022		Unrestricted Restricted Total Funds Funds Funds £ £ 5 5 288 288 12,499 6,113 18,612 31 May 2021
	17,953 5,250 23,203 (982) (982) (5,250) (5,250)	12,792 6,113 18,905 (92) (92) (6,113) (6,113)
	16,971 16,971	12,700 0 12,700
	16,971 16,971	12,700 0 12,700
	16,971 16,971	12,700 12,700
	16,971 16,971	12,700 12,700

The Financial statements were approved by the board of trustees on 27[th] September 2022 and are signed on its behalf by:

………………..

Mrs S Dunsford (Chair)

Trustee

The notes form part of the financial statements

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Hereford Gilbert and Sullivan Operatic

Society

Notes to the Financial Statements

1) Accounting Policies Basis of preparing the financial statements

The financial statements of the charity, which is a public benefit entity under FRS102, have been prepared in accordance with the Charities SORP (FRS 102) Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). The Financial Reporting Standard 102 'The Financial Reporting Standard the UK and Republic of Ireland'. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Tangible assets costing more than £250 net are capitalised and are stated at cost.

Depreciation is charged by equal annual instalments commencing with the date of acquisition at rates estimated to write off their cost or valuation less any residual value over the expected useful lives which are as follows:-

Fixtures and fittings

3 years

Debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid.

Cash at bank an in hand

Cash at bank and cash in hand includes cash and short term investors with a short term maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

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Creditors and provisions

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount.

Taxation

The charity is exempt from corporation tax on its charitable activities

Fund Accounting

Unrestricted funds can be used in accordance with the charitable objectivities at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objectives of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

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Note 2 - Donations and Legacies

Unrestricted Restricted Total Funds Funds Funds £ £ £ Voluntary Income - Public donations 3,284 5,863 9,147 - Members Subcriptions 2,546 2,546 - Trusts 0 0 - Sundry Income 0 0 Total Donations and legacies 5,830 5,863 11,693 Unrestricted Total Funds Funds £ £ Box office and concert income 17,009 17,009 Programme Sales 384 384 Advertisers/sponsors 675 675 Merchandise 52 52 Other 41 41 Sub -Total 18,161 18,161 Fund Raising Income Income Fund Raising events 735 735 other Fund Raising events 0 0 Sub -Total 735 735 Activities 18,896 18,896 2021/22 Total Income from Other Trading Note 3 - Income from Other Trading Activities '2021/22	Unrestricted Total Funds Funds £ £ 5,137 5,137 1,737 1,737 0 0 2020/21
	6,874 6,874
	Total Funds Funds £ £ 800 800 20 20 0 0 0 0 2020/21 Unrestricted
	820 820
	25 25 0 0
	25 25
	845 845

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Note 4 - Investment Income

Note 4 - Investment Income
Investment Income - Deposit account Interest Total Investment Income	Unrestricted Total Unrestricted Total Funds Funds Funds Funds £ £ £ £ £ 1 1 0 0 2021/22 2020/21
	1 1 0 0

Note 5 - Cost of Charitable Activities

	2021/22		Total	2020/21
	Unrestricted	Restricted	Funds	£
	Funds £	Funds £	£
Production costs	18,547	5,863	24,410	464
Fundraising Expenses	-		-	-
Donations	-		-	-
Insurance	595		595	461
Society Membership subscriptions	163		163	72
Repairs and Renewals	-		-	-
Printing,postage and stationery	-		-	30
Honararia	-		-	900
Sundry Expenses	55		55	-
Programmes and Merchandise	560		560	-
Accountancy	-		-	-
Bank charges	-		-	-
Advertising	535		535	-
	20,455	5,863	26,318	1,927

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Note 7 - Tangible Assets

Tangible Assets Tangible Assets Note 10 - Debtors Debtors due within one year Debtors due within one year Note 11 - Investments and Cash Investments Unrestricted Funds Investments Cash at Bank and in Hand Unrestricted Funds Bank Current Accounts Restricted Bank Current Accounts Cash in Hand	31 31 31 May May May 2022 2022 2021 £ £ £ 5 5 5 5 5 5 31 31 31 May May May 2022 2022 2021 £ £ £ - - 288 - - 288 at Bank and in Hand 31 31 31 31 May May May May 2022 2022 2022 2021 £ £ £ £ 0 0 0 0 - - - - 17,948 - 17,948 12,499 5,250 5,250 6,113 - - 17,948 5,250 23,198 18,612

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Note 12 - Creditors - amounts falling due within one year

Unrestricted Funds Creditors and accruals Restricted Funds Deferred Income	31 31 May May 2022 2021 £ £ 982 92 982 92 5,250 6,113 5,250 6,113

Notes Deferred Income 21/22

£5,000 received in year restricted to Future G&S Bursaries to encourage young performers £250 Received in 20/21 to be targeted for specific event as yet undetermined

20/21

D'oyly Carte £3,000 and Herefordshire Council £2,863 utilised in 21/22for matinee performance and show.

Note 14 - Statement of Funds

Unrestricted Funds General Reserve Restricted Funds General Reserve Total Unrestricted Funds	Transferred Net Balance Transferred Net Balance In Incoming 31 May In Incoming 31 May 1 June 20 Resources 2021 1 june 21 Resources 2,022 £ £ £ £ £ £ 6,908 5,792 12,700 12,700 4,271 16,971 - - - - - - 6,908 5,792 12,700 12,700 4,271 16,971

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Reportto the trustees/ membersof	HerefordGilbertand SullivanOperaticSociety
Onaccountsfortheyear	Charityno	162451
ended	(ifany)
Setout onpages

	Ireport to thetrusteeson myexaminationoftheaccounts oftheabove
	charity("the Trust") fortheyearended3110512022.
Responsibilitiesand	Asthecharity'strustees,youareresponsible forthepreparationofthe
basisofreport	accountsinaccordancewith therequirementsoftheCharitiesAct2011
	("theAct").