## Section C: Notes to the accounts Trustees’ annual report for the period Period start date 01 06 2 0 2 1 Period end date 31 05 2 0 2 2 Charity name Hereford Gilbert and Sullivan Operatic Society Charity No 1 1 6 2 4 5 1 (if any) ## Objectives and Activities ||SORP
reference|| |---|---|---| |Summary of the purposes of the
charity as set out in its governing
document|Para 1.17|To educate the public in the dramatic & operatic
arts, principally the works of Gilbert & Sullivan and
to further the development of public appreciation
~~and taste of the said arts.~~| |Summary of the main activities
in relation to those purposes for
the public beneft, in particular,
the activities, projects or services
identifed in the accounts.|Para 1.17 and
1.19



|
To bring ‘live’ theatre and to enhance musical culture
in and around rural Herefordshire and the Marches.
To provide performance opportunities for all age
groups.| |Statement confrming whether the
trustees have had regard to the
guidance issued by the Charity
Commission onpublic beneft|Para 1.18|The Trustees have had due regard to the guidance
issued by The Charity Commission on public
benefit.
Please see Page 2 for the main activities
undertaken for the public benefit this year| |Additional information (optional)
You may choose to include further statements where relevant about:||| ||SORP
reference|| |Policy on grant making|Para 1.38|Hereford Gilbert & Sullivan Society does not have
a policy on grant making| |Policy on social investment including
program related investment|Para 1.38|As Above| |Contribution made by volunteers|Para 1.38|The Society relies on its volunteers who help with
production activity, front of house, advertising,
recruitment, publicity and fundraising. We are
~~most grateful for their contribution. The Executive~~| |Other||
Committee are all volunteers.| Charity Accounts templates – Trustees’ annual report for the period October 2016 2 of 8 ## Achievements and Performance |Achievements and Performance|Achievements and Performance|Achievements and Performance| |---|---|---| |When, due to COVID, the annual show planned for
||| ||SORP
reference|~~March 21 was unfortunately cancelled for the~~
second year running, the future of the Society
remained uncertain. However the Committee
| |Summary of the main achievements
of the charity, identifying the
difference the charity’s work has
made to the circumstances of its
benefciaries and any wider benefts
to society as a whole.|Para 1.20|~~continued to work hard in obtaining grants and~~
raising monies in the hope that the Society would
be able to stage a production as soon as
restrictions allowed. In the Summer of 2021, we
were at least able to rehearse out of doors and
were v fortunate to find a venue to host an out-door
performance of ‘Trial byJury’ in August.This was a
big success and it felt good for both performers and
audience members to be able to experience live
theatre again after two very lean & difficult years.
Encouraged by the support we received, and due to
the generous support from patrons, friends and
supporters, we felt confident enough to return to the
theatre with our annual show, the ever popular
‘Pirates of Penzance’ in March 2022. This was well
received by the paying public. An especial highlight
was the Schools Matinee when 360 local school
children attended a special matinee and associated
workshops.This remains an active part of the
Society’s outreach project generously supported
this year by Hereford City Council. NB: While
| |Additional information (optional)
You may choose to include further statements where relevant about:
~~membership of the society is open to all age groups~~
and sections of society, some of the Society’s
recent outreach work with schools & colleges has
borne fruit, A number of our younger members have
gone on to pursue careers in the music and
||| ||SORP
reference|~~entertainment industries and we hope they have~~
benefited from the experience they have gained
with the Society.| |Achievements against objectives set|Para 1.41|| |Performance of fundraising activities
against objectives set|Para 1.41|| |Investment performance against
objectives|Para 1.41|| |Other||| Charity Accounts templates – Trustees’ annual report for the period October 2016 3 of 8 ## Financial Review ||SORP
reference|The charity made a small surplus of £5,792.
The charity received restricted grants totalling
£6,113 in 21/22. These grants are for future| |---|---|---| |Review of the charity’s fnancial
position at the end of the period|Para 1.21|
schools matinee performances and a show. The
restricted grant is shown as deferred income and
cash at bank within the balance sheet.| |Statement explaining the policy for
holding reserves stating why they
are held|Para 1.22|Hereford Gilbert and Sullivan
Operatic Society doesn’t have a
reserves policy.| |Amount of reserves held|Para 1.22|The charity held general reserves of
£12,700 as at 30/05/2021| |Reasons for holding zero reserves|Para 1.22|Not Applicable| |Details of fund materially in defcit|Para 1.24|Not Applicable| |Explanation of any uncertainties
about the charity continuing as a
goingconcern|Para 1.23|Not Applicable| ## Additional information (optional) You may choose to include further statements where relevant about: ||SORP
reference|>Membership fees and associated gift aid
>Donations from members, Society friends and
patrons and the general public.| |---|---|---| |The charity’s principal sources of
funds (including any fundraising)|Para 1.47|
>Ticket and programme sales from
performances
>Grant Aid applied for from both local and
~~national bodies~~| |Investment policy and objectives
including any social investment
policy adopted|Para 1.46|~~.~~
>Various fundraising events, eg raffles, sale of
DVDs and books, fundraising page linked to the
Society’s web page.| |A description of the principal risks
facing the charity|Para 1.46|| |Other||| Charity Accounts templates – Trustees’ annual report for the period October 2016 4 of 8 ## Structure, Governance and Management |Description of charity’s trusts:|SORP
reference|| |---|---|---| |Type of governing document
(trust deed,royal charter)|Para 1.25|Constitution| |How is the charity constituted?
(e.gunincorporated association,CIO)|Para 1.25|Charitable Incorporated Organisation| |Trustee selection methods including
details of any constitutional
provisions e.g. election to post
or name of any person or body
entitled to appoint one or more
trustees|Para 1.25|Election by the membership at the Annual
General Meeting| ## Additional information (optional) You may choose to include further statements where relevant about: ||SORP
reference|| |---|---|---| |Policies and procedures adopted for
the induction and training of trustees|Para 1.51|The Constitution refers| |The charity’s organisational structure
and any wider network with which
the charityworks|Para 1.51|Not Applicable| |Relationship with any related parties|Para 1.51|Not Applicable| |Other||| Charity Accounts templates – Trustees’ annual report for the period October 2016 5 of 8 ## Reference and Administrative details |Charity name|Hereford Gilbert and Sullivan Operatic Society| |---|---| |Other name the charity uses|Hereford G & S Society| |Registered charity number|1162451| |Charity’s principal address|18, Moor Farm Lane
Three Elms
Hereford
HR4 0NT| ## Names of the charity trustees who manage the charity |Trustee name|Office (if any)|Dates acted if not for
whole year|Name of person (or
body) entitled to appoint
trustee(if any)
| |---|---|---|---| |Mrs Sheila Dunsford|Chair||~~Elected by the members~~
at the AGM| |Mrs LucyWalden|Secretary|01/06/21 - 05/10/21|ditto| |Mrs Laura Harrison|||ditto| |Miss Wendy Winterburn|||ditto| |Mrs Jean Stiff||01/06/21 - 05/10/21|ditto| |Mrs Frances Roper|||ditto| |Mr Geoff Rawcliffe|Hon President||ditto| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| Charity Accounts templates – Trustees’ annual report for the period October 2016 6 of 8 ## Reference and Administrative details (cont) Corporate trustees – names of the directors at the date the report was approved Director name ## Name of trustees holding title to property belonging to the charity |Trustee name|Dates acted if not for whole
year|| |---|---|---| |||| |||| |||| |||| |||| |||| Charity Accounts templates – Trustees’ annual report for the period October 2016 7 of 8 ## Funds held as custodian trustees on behalf of others Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## Additional information (optional) Names and addresses of advisers (Optional information) Type of adviser Name Address ## Name of chief executive or names of senior staff members (Optional information) ## Exemptions from disclosure Reason for non-disclosure of key personnel details ## Other optional information Charity Accounts templates – Trustees’ annual report for the period October 2016 8 of 8 ## Declarations The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature(s) Full name(s) Sheila Anne Dunsford Position (eg Secretary, Chair Chair, etc) Date 01/03/2023 Charity Accounts templates – Trustees’ annual report for the period October 2016 **Registered Charity Number: 1162451** ## **HEREFORD GILBERT AND SULLIVAN OPERATIC SOCIETY INDEPENDENTLY** **EXAMINED FINANCIAL STATEMENTS 31 MAY** **2022** 1 |**STATEMENT OF**|**FINANCIAL ACTIVITIES**|**FINANCIAL ACTIVITIES**|**FOR THE YEAR**|**ENDED 31**|**MAY 2022**|| |---|---|---|---|---|---|---| |**HEREFORDSHIRE**|**GILBERT AND SULLIVAN SOCIETY**|||||| ||||**2021/22**||**2020/21**|| ||**Notes **|**Unrestricted**|**Restricted**|**Total**|Unrestricted|Total| |||**Funds**|**Funds**|**Funds**|Funds|Funds| |||**£**|**£**|**£**|£|£| |**Incoming Resources**||||||| |Donations and legacies|2|5,830|5,863|11,693|6,874|6,874| |Other Trading activities|3|18,896||18,896|845|845| |Investment Income|4|1||1||| |**- Total Incoming Resources**||**24,727**|**5,863**|**30,589**|7,719|7,719| |**Resources Expended**||||||| |Cost of Charitable Activites|5|20,455|5,863|26,318|1,927|1,927| |**- Total Resources Expended**||**20,455**|**5,863**|**26,318**|1,927|1,927| |**NET INCOMING RESOURCES**||**4,271**||**4,271**|5,792|5,792| |**NET MOVEMENT IN FUNDS**||**4,271**||**4,271**|5,792|5,792| |Funds transferred in at 1 june 2021||12,700||12,700|6,908|6,908| |**TOTAL FUNDS AT**||||||| |**31 MAY 2022**|14|**16,971**||**16,971**|12,700|12,700| ## **Notes:** Restricted Funds for show received from D'oyly carte £3,000 and Herefordshire Council £2,863 in20/21 utilised in 21/22 for matinee performance and show. £250 20/21 donation to be targeted for specific event as yet undertermined. £5,000 received in year deferred income for Bursaries 2 ## **BALANCE SHEET AS AT 31 MAY 2022 HEREFORDSHIRE GILBERT AND SULLIVAN SOCIETY** |**HEREFORDSHIRE GILBERT AND SULLIVAN SOCIETY**
**BALANCE SHEET AS AT 31 MAY 2022**|**HEREFORDSHIRE GILBERT AND SULLIVAN SOCIETY**
**BALANCE SHEET AS AT 31 MAY 2022**|**HEREFORDSHIRE GILBERT AND SULLIVAN SOCIETY**
**BALANCE SHEET AS AT 31 MAY 2022**| |---|---|---| |**Notes**
**Unrestricte**
**d**
**Restricted Total**
**Funds**
**Funds**
**Funds**
**£**
**£**
**£**
**Fixed Assets**
Tangible Assets
7
**5**
5
**Current Assets**
- Debtors & Prepayments
10
- Investments
11
- Cash at bank and in hand
11
17,948
5,250
23,198
17,953
5,250
23,203
**Creditors**
- Amounts falling due within12
(982)
(982)
one year
Deferred Income
(5,250)
(5,250)
**NET ASSETS**
14
**16,971**
**16,971**
**FUNDS**
**Unrestricted Funds**
14
16,971
16,971
- General reserves
**Restricted Funds**
14
- General reserves
16,971
16,971
**Total Funds**
**16,971**
**16,971**
**31 May 2022**||**Unrestricted Restricted**
**Total**
**Funds**
**Funds**
**Funds**
£
£
**5**
5
288
288
12,499
6,113
18,612
31 May 2021| ||17,953
5,250
23,203
(982)
(982)
(5,250)
(5,250)|12,792
6,113
18,905
(92)
(92)
(6,113)
(6,113)| ||**16,971**
**16,971**|12,700
0
12,700| ||16,971
16,971|12,700
0
12,700| ||16,971
16,971|12,700
12,700| ||**16,971**
**16,971**|12,700
12,700| |||| The Financial statements were approved by the board of trustees on 27[th] September 2022 and are signed on its behalf by: ……………….. ## Mrs S Dunsford (Chair) ## Trustee The notes form part of the financial statements 3 ## **Hereford Gilbert and Sullivan Operatic** **Society** ## **Notes to the Financial Statements** ## **1) Accounting Policies Basis of preparing the financial statements** The financial statements of the charity, which is a public benefit entity under FRS102, have been prepared in accordance with the Charities SORP (FRS 102) Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). The Financial Reporting Standard 102 'The Financial Reporting Standard the UK and Republic of Ireland'. The financial statements have been prepared under the historical cost convention. ## **Income** All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. ## **Expenditure** Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. ## **Tangible fixed assets** Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. Tangible assets costing more than £250 net are capitalised and are stated at cost. Depreciation is charged by equal annual instalments commencing with the date of acquisition at rates estimated to write off their cost or valuation less any residual value over the expected useful lives which are as follows:- Fixtures and fittings 3 years ## **Debtors** Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid. ## **Cash at bank an in hand** Cash at bank and cash in hand includes cash and short term investors with a short term maturity of three months or less from the date of acquisition or opening of the deposit or similar account. 4 ## **Creditors and provisions** Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount. ## **Taxation** The charity is exempt from corporation tax on its charitable activities ## **Fund Accounting** Unrestricted funds can be used in accordance with the charitable objectivities at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objectives of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. 5 ## **Note 2 - Donations and Legacies** |**Unrestricted Restricted**
**Total**
**Funds**
**Funds**
**Funds**
**£**
**£**
**£**
**Voluntary Income**
- Public donations
3,284
5,863
9,147
- Members Subcriptions
2,546
2,546
- Trusts
0
0
- Sundry Income
0
0
**Total Donations and legacies**
5,830
5,863
11,693
**Unrestricted**
**Total**
**Funds**
**Funds**
**£**
**£**
Box office and concert income
17,009
17,009
Programme Sales
384
384
Advertisers/sponsors
675
675
Merchandise
52
52
Other
41
41
Sub -Total
18,161
18,161
**Fund Raising Income**
Income Fund Raising events
735
735
other Fund Raising events
0
0
Sub -Total
735
735
**Activities**
**18,896**
**18,896**
**2021/22**
**Total Income from Other Trading**
**Note 3 - Income from Other Trading Activities**
**'2021/22**|Unrestricted
Total
Funds
Funds
£
£
5,137
5,137
1,737
1,737
0
0
2020/21| |---|---| ||6,874
6,874| ||Total
Funds
Funds
£
£
800
800
20
20
0
0
0
0
2020/21
Unrestricted| ||820
820| ||25
25
0
0| ||25
25| ||| ||845
845| 6 ## **Note 4 - Investment Income** |**Note 4 - Investment Income**|| |---|---| |**Investment Income**
- Deposit account Interest
Total Investment Income|**Unrestricted**
**Total**
Unrestricted
Total
**Funds**
**Funds**
Funds
Funds
**£**
**£**
**£**
£
£
1
1
0
0
**2021/22**
**2020/21**| ||1
1
0
0| ## **Note 5 - Cost of Charitable Activities** ||**2021/22**||**Total**|**2020/21**| |---|---|---|---|---| ||**Unrestricted**|**Restricted**|**Funds**|£| ||**Funds £**|**Funds £**|**£**|| |Production costs|18,547|5,863|24,410|464| |Fundraising Expenses|-||-|-| |Donations|-||-|-| |Insurance|595||595|461| |Society Membership subscriptions|163||163|72| |Repairs and Renewals|-||-|-| |Printing,postage and stationery|-||-|30| |Honararia|-||-|900| |Sundry Expenses|55||55|-| |Programmes and Merchandise|560||560|-| |Accountancy|-||-|-| |Bank charges|-||-|-| |Advertising|535||535|-| ||**20,455**|**5,863**|**26,318**|1,927| 7 ## **Note 7 - Tangible Assets** |Tangible Assets
Tangible Assets
**Note 10 - Debtors**
Debtors due within one year
Debtors due within one year
**Note 11 - Investments and Cash**
**Investments**
**Unrestricted Funds**
**Investments**
**Cash at Bank and in Hand**
**Unrestricted Funds**
Bank Current Accounts
Restricted
Bank Current Accounts
Cash in Hand|**31**
**31**
31
**May**
**May**
May
**2022**
**2022**
2021
**£**
**£**
£
**5**
5
5
**5**
**5**
**5**
**31**
**31**
**31**
**May**
**May**
**May**
**2022**
**2022**
**2021**
**£**
**£**
£
**-**
-
288
**-**
**-**
**288**
**at Bank and in Hand**
**31**
**31**
**31**
**31**
**May**
**May**
**May**
**May**
**2022**
**2022**
**2022**
**2021**
**£**
**£**
**£**
£
**0**
**0**
**0**
0
**-**
**-**
**-**
-
17,948
-
17,948
12,499
5,250
5,250
6,113
-
-
**17,948**
**5,250**
**23,198**
18,612| |---|---| 8 ## **Note 12 - Creditors - amounts falling due within one year** |**Unrestricted Funds**
Creditors and accruals
**Restricted Funds**
Deferred Income|**31**
**31**
**May**
**May**
**2022**
**2021**
£
**£**
982
92
982
**92**
5,250
6,113
**5,250**
**6,113**| |---|---| ## **Notes Deferred Income 21/22** £5,000 received in year restricted to Future G&S Bursaries to encourage young performers £250 Received in 20/21 to be targeted for specific event as yet undetermined ## **20/21** D'oyly Carte £3,000 and Herefordshire Council £2,863 utilised in 21/22for matinee performance and show. **Note 14 - Statement of Funds** |**Unrestricted Funds**
General Reserve
**Restricted Funds**
General Reserve
Total Unrestricted Funds|Transferred
Net
Balance
Transferred
Net
**Balance**
In
Incoming
31 May
In
Incoming
**31 May**
1 June 20
Resources
2021
1 june 21
Resources
**2,022**
£
£
£
£
£
**£**
6,908
5,792
12,700
12,700
4,271
**16,971**
-
-
-
-
-
**-**
6,908
5,792
12,700
12,700
4,271
**16,971**| |---|---| 9 |Reportto the trustees/
membersof|HerefordGilbertand SullivanOperaticSociety|| |---|---|---| |Onaccountsfortheyear|Charityno|162451| |ended|(ifany)|| |Setout onpages||| ||Ireport to thetrusteeson myexaminationoftheaccounts oftheabove| |---|---| ||charity("the Trust") fortheyearended3110512022.| |Responsibilitiesand|Asthecharity'strustees,youareresponsible forthepreparationofthe| |basisofreport|accountsinaccordancewith therequirementsoftheCharitiesAct2011| ||("theAct").| ##