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2023-09-30-accounts

Trustees’ Annual Report for the period

From 1[st] October 2022 to 30[th] September

Charity name: North Harrow Community Library

Charity registration number:

1162446

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The objects of the CIO are
(1) to advance education of the public by the
provision of a lending library service for the
benefit
of residents of North Harrow and the
surrounding area.
(2) to promote the benefit of the inhabitants
of North Harrow and surrounding
communities (the
area of benefit), without distinction of age,
sex, race, political, religious or other
opinions, by
associating when appropriate together the
local authorities, voluntary organisations,
local
schools and inhabitants in a common effort
to advance education, relieve poverty and to
provide facilities, in the interests of social
welfare, for education, recreation and other
leisure
time occupation for the inhabitants with the
objects of improving their conditions of life;
(3) such charitable purposes for the public
benefit as are exclusively charitable
according to the
laws of England and Wales as the trustees
may from time to time determine.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.		 Para 1.17 and
1.19		 NHCL is a community led facility that is open
to all, with the traditional library book lending
and all the facilities normally available in
public libraries.
Year ending 30 September 2023 was our
fourth year of full twelve months of
operation. We consolidated and started to
build our activities post pandemic.
We organised events for Diwali, Halloween
and Christmas.
Most activities from the Community groups
who were using the library pre pandemic are
still finding it difficult, however by working
other organisations like Age UK we have
increased our rental income, by having
regular weekly bookings.
We are starting to increase our
memberships which increased over 3000,
largely because of increasing our range of
activities and also promoting them via social
media.
Library was a designated warm hub during
the winter months and was an important part
of the Harrow Council’s warm hub initiative.
Our operating hours as a lending library
were extended to 21 hours, by opening three
days a week on Tuesdays, Thursdays and
Saturdays between 10am and 5pm.
Actives we undertook: -
Knitting club
Art Class for Adults
Rhyme time
Art & Crafts for Children
Diwali Party
Halloween Party
Christmas party
Reading Journey for children during the
summer holidays
Councillor Surgeries
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 The trustees have complied with their duty to
have due regard to the commission’s public
benefit guidance when exercising any
powers or duties to which the guidance that
is relevant.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment

Contribution made by
volunteers		 Para 1.38 NHCL is wholly run by volunteers, and we
have recruited from across the whole
community of Harrow.
As a result of the pandemic, we lost some
volunteers who decided not to return,
however with our profile growing we are
getting new volunteers with 60 on average
helping to operate the library during this
period.
Our most experienced volunteers and the
trustees are extremely grateful to all those
who kept our services running through
another difficult year
The age range of volunteers is getting
younger, and we are now starting to plan on
using these volunteers to add new activities
for our communities.
For the period 1/10/2022 to 30/09/2023 there
were 4762 volunteer hours given by our
volunteers.
Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 •
increased our membership
•
Managed to open the library for 21
hours a week, three days a week.
•
an increase in the numbers visiting
the library to 20,076
•
increased number of volunteers
•
Provided support to the community
and signposted people to other
groups and organisation.
•
Kept the profile of library up on social
media.
•
Managed to secure more rental
income.
•
Increased the activities we provide
for the community.

Additional information (optional) You may choose to include further statements where relevant about:
Achievements against
objectives set		 Para 1.41
Performance of fundraising
activities against objectives
set		 Para 1.41
Investment performance
against objectives		 Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 In the year ended 30 September 2023 the
charity had a turnover of £96,141 with
£88,910 allocated to unrestricted funds and
£7231 restricted for continued expenditure
related to grant income.
Expenditure on overheads was
£70453 and on grant related projects £7064
showing a total expenditure of £77517.
Carried forward unrestricted and restricted
funds were £143265 and £167. Total of
£143,432.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 We have overheads liabilities still payable
from 18 July to September 23 of £82,822
which haven’t been yet recharged by the
freeholder.
Amount of reserves held Para 1.22 £90,000
Reasons for holding zero
reserves		 Para 1.22 NA
Details of fund materially in
deficit		 Para 1.24 NA
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 The principal risk facing the charity is if there
was a sudden drop off in the
number of volunteers needed to operate the
library causing intermittent closures.

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other

Structure, Governance and Management

Description of charity’s
trusts:		 Memorandum and Articles of Association
Type of governing document
(trust deed, royal charter)		 Para 1.25 Constitution
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 CIO
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Election

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures
adopted for the induction and
training of trustees		 Para 1.51
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51
Relationship with any related
parties		 Para 1.51
Other

Reference and Administrative details

Charity name North Harrow Community Library
Other name the charity uses
Registered charity number 1162446
Charity’s principal address 17 Edward Road
Harrow
Middlesex
HA2 6QB

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee(if any)
K Shah Chair
B Stephenson
M Keane Treasurer
J Mote
Rehan Jaffer
Julie Vazquez
Ramya
Jegatheesan
Usha Prema 14/04/23 onwards
Karen Lury

– Corporate trustees names of the directors at the date the report was approved Director name none

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year
none

Funds held as custodian trustees on behalf of others

Description of the assets None held in this capacity Name and objects of the None charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for None safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

None

Other optional information

None

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Date
Kamal Shah

Chair
19/7/2024
19/7/2024
North Harrow Community Library North Harrow Community Library North Harrow Community Library North Harrow Community Library North Harrow Community Library 1162446 1162446 1162446 CC16a
For the period
from		 Period start date
01/10/2022		 To Period end date
30/09/2023
Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest £		 Restricted
funds
to the nearest £		 Endowment
funds
to the nearest £		 Total funds
to the nearest £
5,148
67,231
15,315
921
7,356
170
-
-
96,141
-
-
-
96,141		 Last year
to the nearest £
Donations 5148 **# ** - - 5,148 3,053
Grants 60000 7,231 - 67,231 81,549
Room Rental 15315 - - 15,315 6,321
Events 921 - - 921 82
Sales Products 7356 - - 7,356 7,083
Other **170 ** - - 170 150
- - - -
- - - -
Sub total(Gross income for
AR)		 88,910 7,231 - 96,141 98,238
-
-
0		 -
-
-		 -
-
-
A2 Asset and investment sales,
(see table).
-
- -
Sub total 0 -
Total receipts
A3 Payments
88,910 7,231 - 96,141 98,238

Rent		 60,000 - - 60,000 60,000
Computer Software & Warm Hub Supplies 1,407 - 1,407 340
Repairs & Renewals & Alarm & Cleaning 2,362 - - 2,362 298
Course Suppliers 3,000 3,000 -
Covid Sanitary Measures/Events Costs&
accountants fees		 299 - - 299 2,980
Insurance 56 1,000 - 1,056 1,038
Printing,Postage,telephone,Internet 1,833 - - 1,833 959
Covid Video & LightingProject - - - - 11,162
Other direct expense(inc bank charge) 4,480 1,657 - 6,137 1,843
Stationery & General Expenses/Ebay
Shipping & subscriptions		 1,423 - 1,423 1,671
70,453 7,064 - 77,517 80,291
560
-
560		 -
-
-		 -
-
-
A4 Asset and investment
purchases (see table)
,
Net Debtors Y/E (movement)		 560 560 12
- -
Sub total 560 560 **# ** 12
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end		 78,077

18,064
71,013 7,064 - 78,077 80,303
17,897 167 -
18,064		 17,935
0 -
- 0 -
125,368 - - 125,368 107,433
143,265 167 - 143,432 125,368

CCXX R1 accounts (SS)

03/07/2024

1

Section B Statement of assets and liabilities at Section B Statement of assets and liabilities at the end of the period
Categories
Signed by one or two trustees on
behalf of all the trustees
B5 Liabilities
B3 Investment assets
B4 Assets retained for the
charity’s own use
B2 Other monetary assets
B1 Cash funds		 Details
Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Details
b/fwd
Cash Funds for the Year
We have overheads payable from July 18
to Sept 23 to be recharged
Details
Signature		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
125,368
-
17,897
167
-
-
143,265
167
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
82,822
-
-
-
-
-
Print Name
Kamal Shah		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
Kamal Shah 19/07/2024

CCXX R2 accounts (SS)

03/07/2024

2

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/
members of
On accounts for the year
ended
Set out on pages		 Charity Name
NORTH HARROW COMMUNITY LIBRARY		 Charity Name
NORTH HARROW COMMUNITY LIBRARY		 Charity Name
NORTH HARROW COMMUNITY LIBRARY
30/09/2023 Charity no
(if any)		 1162446
(remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 30 / 09 / 2023

Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination ( ~~other than that disclosed below *) which gives me cause to believe that in, any material respect:~~

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: 17 Date: 23/05/2024 Name: CHANDRIKA MALDE Relevant professional ACCA qualification(s) or body

1

Oct 2018

IER

(if any):

Address: 9 HUNTERS GROVE HARROW HA3 9AB

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

2

Oct 2018

IER