## **Trustees’ Annual Report for the period** **From 1[st] October 2022 to 30[th] September** **Charity name: North Harrow Community Library** **Charity registration number:** ## **1162446** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The objects of the CIO are
(1) to advance education of the public by the
provision of a lending library service for the
benefit
of residents of North Harrow and the
surrounding area.
(2) to promote the benefit of the inhabitants
of North Harrow and surrounding
communities (the
area of benefit), without distinction of age,
sex, race, political, religious or other
opinions, by
associating when appropriate together the
local authorities, voluntary organisations,
local
schools and inhabitants in a common effort
to advance education, relieve poverty and to
provide facilities, in the interests of social
welfare, for education, recreation and other
leisure
time occupation for the inhabitants with the
objects of improving their conditions of life;
(3) such charitable purposes for the public
benefit as are exclusively charitable
according to the
laws of England and Wales as the trustees
may from time to time determine.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|NHCL is a community led facility that is open
to all, with the traditional library book lending
and all the facilities normally available in
public libraries.
Year ending 30 September 2023 was our
fourth year of full twelve months of
operation. We consolidated and started to
build our activities post pandemic.
We organised events for Diwali, Halloween
and Christmas.| |||Most activities from the Community groups
who were using the library pre pandemic are
still finding it difficult, however by working
other organisations like Age UK we have
increased our rental income, by having
regular weekly bookings.
We are starting to increase our
memberships which increased over 3000,
largely because of increasing our range of
activities and also promoting them via social
media.
Library was a designated warm hub during
the winter months and was an important part
of the Harrow Council’s warm hub initiative.
Our operating hours as a lending library
were extended to 21 hours, by opening three
days a week on Tuesdays, Thursdays and
Saturdays between 10am and 5pm.
Actives we undertook: -
Knitting club
Art Class for Adults
Rhyme time
Art & Crafts for Children
Diwali Party
Halloween Party
Christmas party
Reading Journey for children during the
summer holidays
Councillor Surgeries| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have complied with their duty to
have due regard to the commission’s public
benefit guidance when exercising any
powers or duties to which the guidance that
is relevant.| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment |Contribution made by
volunteers|Para 1.38|NHCL is wholly run by volunteers, and we
have recruited from across the whole
community of Harrow.
As a result of the pandemic, we lost some
volunteers who decided not to return,
however with our profile growing we are
getting new volunteers with 60 on average
helping to operate the library during this
period.
Our most experienced volunteers and the
trustees are extremely grateful to all those
who kept our services running through
another difficult year
The age range of volunteers is getting
younger, and we are now starting to plan on
using these volunteers to add new activities
for our communities.
For the period 1/10/2022 to 30/09/2023 there
were 4762 volunteer hours given by our
volunteers.| |---|---|---| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|•
increased our membership
•
Managed to open the library for 21
hours a week, three days a week.
•
an increase in the numbers visiting
the library to 20,076
•
increased number of volunteers
•
Provided support to the community
and signposted people to other
groups and organisation.
•
Kept the profile of library up on social
media.
•
Managed to secure more rental
income.
•
Increased the activities we provide
for the community.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|In the year ended 30 September 2023 the
charity had a turnover of £96,141 with
£88,910 allocated to unrestricted funds and
£7231 restricted for continued expenditure
related to grant income.
Expenditure on overheads was
£70453 and on grant related projects £7064
showing a total expenditure of £77517.
Carried forward unrestricted and restricted
funds were £143265 and £167. Total of
£143,432.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|We have overheads liabilities still payable
from 18 July to September 23 of £82,822
which haven’t been yet recharged by the
freeholder.| |Amount of reserves held|Para 1.22|£90,000| |Reasons for holding zero
reserves|Para 1.22|NA| |Details of fund materially in
deficit|Para 1.24|NA| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|The principal risk facing the charity is if there
was a sudden drop off in the
number of volunteers needed to operate the
library causing intermittent closures.| **Additional information (optional)** You may choose to include further statements where relevant about: The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||Memorandum and Articles of Association| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Election| **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|North Harrow Community Library| |---|---| |Other name the charity uses|| |Registered charity number|1162446| |Charity’s principal address|17 Edward Road
Harrow
Middlesex
HA2 6QB| ||| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||K Shah|Chair||| ||B Stephenson|||| ||M Keane|Treasurer||| ||J Mote|||| ||Rehan Jaffer|||| ||Julie Vazquez|||| ||Ramya
Jegatheesan|||| ||Usha Prema||14/04/23 onwards|| ||Karen Lury|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** none Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |none||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets None held in this capacity Name and objects of the None charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for None safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details None ## **Other optional information** None ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Kamal Shah|| ||
Chair|| ||19/7/2024|| ||19/7/2024|| ||**North Harrow Community Library**|**North Harrow Community Library**|**North Harrow Community Library**|**North Harrow Community Library**|**North Harrow Community Library**|**1162446**|**1162446**|**1162446**|**CC16a**| |---|---|---|---|---|---|---|---|---|---| ||**For the period**
**from**||Period start date
01/10/2022||**To**||Period end date
30/09/2023||| ||||||||||| |**Section A Receipts and payments**|||||||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**||**Restricted**
**funds**
**to the nearest £**||**Endowment**
**funds**
**to the nearest £**||**Total funds**
**to the nearest £**
**5,148**
**67,231**
**15,315**
**921**
**7,356**
**170**
**-**
**-**
**96,141**
**-**
**-**
**-**
**96,141**||**Last year**
**to the nearest £**| |Donations|**5148**|**# **|**-**||**-**||**5,148**||**3,053**| |Grants|**60000**||**7,231**||**-**||**67,231**||**81,549**| |Room Rental|**15315**||**-**||**-**||**15,315**||**6,321**| |Events|**921**||**-**||**-**||**921**||**82**| |Sales Products|**7356**||**-**||**-**||**7,356**||**7,083**| |Other|**170 **||**-**||**-**||**170**||**150**| ||||**-**||**-**||**-**||**-**| ||||**-**||**-**||**-**||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**88,910**||**7,231**||**-**||**96,141**||**98,238**| ||**-**
**-**
**0**||**-**
**-**
**-**||**-**
**-**
**-**||||| |**A2 Asset and investment sales,**
**(see table).**|||||||||| ||**-**||||||||| ||**-**||||||||**-**| |**_Sub total_**|**0**||||||||**-**| |**_Total receipts_**
**A3 Payments**|||||||||| ||**88,910**||**7,231**||**-**||**96,141**||**98,238**| ||||||||||| |
Rent|**60,000**||**-**||**-**||**60,000**||**60,000**| |Computer Software & Warm Hub Supplies|||**1,407**||**-**||**1,407**||**340**| |Repairs & Renewals & Alarm & Cleaning|**2,362**||**-**||**-**||**2,362**||**298**| |Course Suppliers|||**3,000**||||**3,000**||**-**| |Covid Sanitary Measures/Events Costs&
accountants fees|**299**||**-**||**-**||**299**||**2,980**| |Insurance|**56**||**1,000**||**-**||**1,056**||**1,038**| |Printing,Postage,telephone,Internet|**1,833**||**-**||**-**||**1,833**||**959**| |Covid Video & LightingProject|**-**||**-**||**-**||**-**||**11,162**| |Other direct expense(inc bank charge)|**4,480**||**1,657**||**-**||**6,137**||**1,843**| |Stationery & General Expenses/Ebay
Shipping & subscriptions|**1,423**||**-**||||**1,423**||**1,671**| ||**70,453**||**7,064**||**-**||**77,517**||**80,291**| ||**560**
**-**
**560**||**-**
**-**
**-**||**-**
**-**
**-**||||| |**A4 Asset and investment**
**purchases (see table)**|||||||||| |**,**
**Net Debtors Y/E (movement)**|**560**||||||**560**||**12**| ||**-**||||||**-**||| |**_Sub total_**|**560**||||||**560**|**# **|**12**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||**78,077**

**18,064**||| ||**71,013**||**7,064**||**-**||**78,077**||**80,303**| ||||||||||| ||**17,897**||**167**||**-**||
**18,064**||**17,935**| ||**0**||**-**|
|**-**||**0**||**-**| ||**125,368**||**-**||**-**||**125,368**||**107,433**| ||**143,265**||**167**||**-**||**143,432**||**125,368**| CCXX R1 accounts (SS) 03/07/2024 1 |**Section B Statement of assets and liabilities at**|**Section B Statement of assets and liabilities at**|**the end of the period**|| |---|---|---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**
**B2 Other monetary assets**
**B1 Cash funds**|**Details**
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
b/fwd
Cash Funds for the Year
We have overheads payable from July 18
to Sept 23 to be recharged
**Details**
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**125,368**
**-**
**17,897**
**167**
**-**
**-**
**143,265**
**167**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**82,822**
**-**
**-**
**-**
**-**
**-**
Print Name
Kamal Shah|**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||Kamal Shah|19/07/2024| ||||| CCXX R2 accounts (SS) 03/07/2024 2 ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** |**Report to the trustees/**
**members of**
**On accounts for the year**
**ended**
**Set out on pages**|Charity Name
NORTH HARROW COMMUNITY LIBRARY|Charity Name
NORTH HARROW COMMUNITY LIBRARY|Charity Name
NORTH HARROW COMMUNITY LIBRARY| |---|---|---|---| ||||| ||30/09/2023|**Charity no**
**(if any)**|1162446| ||||| ||(remember to include the page numbers of additional sheets)||| I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **30 / 09 / 2023** **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. - **Independent** [ ~~The charity’s gross income exceeded £250,000 and I am qualified to~~ - **examiner's statement** ~~undertake the examination by being a qualified member of [insert name of applicable listed body]].~~ ~~_Delete_ [ ]~~ ~~_if not applicable_~~ I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination ( ~~other than that disclosed below *) which gives me cause to believe that in, any material respect:~~ - ~~the accounting records were not kept in accordance with section 130 of the Charities Act; or~~ - ~~• the accounts did not accord with the accounting records; or~~ - ~~the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 o~~ the ~~r t~~ han any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed:** 17 **Date:** 23/05/2024 **Name:** CHANDRIKA MALDE **Relevant professional** ACCA **qualification(s) or body** 1 **Oct 2018** **IER** ## **(if any):** **Address:** 9 HUNTERS GROVE HARROW HA3 9AB ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . 2 **Oct 2018** **IER**