ifton A66as i&th Cent Street fair TRUSTEES, ANNUAL REPORT for the period I" March 2022 to 28th February 2023 Reference and Administratlon Inforrnatlon Charity Name: MILTON A88AS STrEET FAIR TRUST Charlty Number.. 1162394 Principal Address.. 37 Huntley Down, Mllborne St ArKlrew, DTII OLN Trustee Details: Trustee Name Deborah Lynn Drammis David John French Jennifer Harrisson el John Hodder Èrian James Isherwood Stephanie Kogels Frederica Robinson john WS11iam Widdowson Susan Dawn Woodhouse Date Appolnted 1310912022 2610312015 2510412018 2610312015 2610312015 2510412018 2610312015 1610612015 2610312015 Treasurer Secretary anlsin Chalr Committee Chair Structure, Governance and Management The charitws governing document Is a constitution adopted and signed by six Trustees at a meeting on 2V March 2015. An amendment to Introduce a maximum of 11 lelevenl Trustees was approved by at least a 75% majority at the Annual General Meeting held on 19 July 2016. Confirmation from the Charity Commission that the Trust was reco8nised as a charity and entered onto their Re8lSter of Charities was received on 24 June 2015. Each Trustee has signed a declaration that they were willing to Stand as a Trustee and that they understood the Trust's purposes and rules as set out in the Constitution. Three131 existing Trustees (Frederica Robinson. Jennifer Harriwn and Susan Dawn Woodhousel will retire at the Allnual General Meeting in accordan with the Constitution. Frederica Robinson and Susan Dawn Woodhouse will not stand for re-elertion, although Frederica Robinson will remain a Trustee in her capacity as Chair of the 2023 Milton Abbas Street Fair Organising Committee in accordance with Clause 13121 of the Constitution. Jennifer Harrisson is willing to seek rappoIntrnent.
Oblectlves and Artivities The objects of the Trust are to advance such charitable purposes (according to the law of England and Wales) as the Trustees see fit from time to time primarity for the benefit of the inhabitants of the Parish of Milton Abbas and its surrounds. There has been no actNty during the reporting year other than the donation to Dorset Museum ferred to in the Financial Review section of this report. Achlevements and Perforn)ance Another quiet year as it was decided because of HM The Queen's Platinum Jubilee in June 2022 that the next Street Fair would be planned for 29th July 2023. This will be the 50th anniversary of the first Street Fair held in 1973. Flnanclal Revlew The 2022-23 Annual Trust Accounts opened with total balances of £15.277 and closed wlth £17,967. There were few transactions with it being a non-street Falr year. The main payments being a donation to Dorset Museum of £300 and on80ing costs forthe Trust. Website and Indemnity Insurance etc. Income was £3,502, made up of a donation from Abbey 5wimmin8 Club1£2,OWI, 2023 Stallholder Bookin851£1,1501, Bank Compensatlon1£3(X)) and Interest of £52. The 'Rainy Day Reserve Fund, of £5,OLX) and the Start-up Fund of £8.IJx) forthe 2023 Street Fair have a8aln been carrled forward. The 51mple Reserves Policy (see Appendix 11 has been reviewed by the Trustees and sli8htly amended for clarification and will hopefully be agreed by the Membershlp at the AGM. Declaratlon The Trustees declare that they have approved the Trustee< Rep)rt via an email discussion finalised on 2110412023. Signed on behalf of the Trustees: Full Nam Nl8el John Hodder Position.. Trust Secretary Date: Zl. Aprll 2023
CHARITY COMMISSION FOR ENGLAND AND WALES Milton Abbas Str•ot FaIrTt 1182394 Receipts and payments accounts CC16a For rIod from Period slart dat8 PenThl end d8t• 28th February 2023 151 March 2022 To Section A Receipts and payments Unrestri¢ted lurKI Restricted lund• Endowrnènt funds Tolal fund• Lt yèar tolth• t)•ar•tstE tot n•thtsi£ ¢oth• n•arn•tÉ A1 Rec•lpts Donabon Inieresi Stsllhdders P0Ing$ Bank CoFrpwkJats S2 Sub total{Gffjss incomg for ARJ 3,502 3.502 A2 A89•t 4nd Inve•tm•nt 18•0 tsbl•l. Sub total 3.502 3.fOJ2 A3P• ment• Grants & Donab Wèbsite Costs Indemnity Insurance Lottery Licencé IRaffl•l 4SF Trust IOp•n e¥er# 300 199 232 20 61 1,376 199 232 193 Sub total 812 812 2,188 A4 A88•t and Invostm•nt ureha868. (its• tabl• Sub totsl 412 812 2.188 Net of re¢elpts/(payment¥J AS Transfers b•tw••n fund$ A6 Cash funds last year end Cash thls year end 2.6 3.1B6 15277 17.967 15,277 17,967 97,463 15.277 CCXX R18Ct8unts ISSI 13K14f2023
Section B Statement of assets and liabilitie5 at the end of the period Unrestricted fund8 to rar•Bt £ Réstricted funds to rn8re8t£ Endowment tund8 to £ aleg0e9 B1 Cash funds 16.7r Totsl cash hlnds 17.987 •XW•l) Unmtricted funds RÉ•trlcted fund8 to r••mt£ End¢)wmenl fund8 to ng•mt£ Dètsl Fund to thlch Detalls Co•tl¢)rthNII ¢urr•nt valu• Fund towhlch Detalls Cost loptk)noll Curr4nl v•lu• 84 A88¢ts r•tain•d for tho charlty'8 own u•• Ftsnd towhlch Detalls Amountdu• Ilonal Whon du BS LlabllltloB Signed by one or twstees on half of all Ihp ttustee5 Signabjre Print Name Dale of roval klrs D Dwmis N J Hodder llF CCXX R2 al IY0412W23
12..04 PM Mitton Abbas Street Fair Trust Profit & Loss March 2022 through February 2023 06103123 Accrual Bas1$ Ilw'22- Feb 23 Incon Bank Int•r88t Eamd Gffts and Do11t)8 unre$¢t•d 2..c Trtal Glfts •nd DoaOn8 11K• 2.(.lI) Mloc•llan8ow In¢om• Stsllhtsldw BOon9 Tot•1 Incom• 300.00 1,150.CIJ 3,502.94 Exp8n•• Awards Grnnt¥ Inurance ExpetN• MASF TNui Raffle E Web81ts E 23196 6150 20.LK) 199.07 Totsl Exp•n 812.53 Not Ordlnary In¢om• 2.690.41 Pmfilloi th• Ymr 2.690.41 12..08 PM Mllton Abbas Str••t Fair Trust UK Balance Sheet- Stsndard As of 28 February 2023 06103123 A¢¢rual Ba•18 28 F•b 23 ASSErs Curr•ntAvfj¢• Cmh •t bonk and in h•nd Mll¢on Abbas Str••l Falr 1.230.34 18.736.98 Tolal C4•h It bk •nd In 17.7.32 Tola5 Curr•nl AM•ts 17.967.32 NET CURRENT AsseTS 17.7 32 TOTAL ASSETS LE&8 CURRENT UABiun&8 17.967 32 NET ASSETS 17.967.32 Capllal •nd R•Mwvo# ShaY8 Caprtal Account Unrn8trtcted Net Assets Profit lor th&Yo2r 15.276.07 2.690.41 $hrvhoklgr IWKIS 17,987.32
12.'21 PM Milton Abbas Street Fair Trust Reconciliation Summary Mllton Abbas Street Fair. Perfod Ending 2810212023 06103123 28 Feb 23 Boglnnlng Balance Cleared Tranwlom hgqUOB and Paym•rts. 17 Iiems joslts Crethts- 8 Items 492.87 -2.812 53 3.550.00 Totsl Gl#rtd Tran8ctionB 737 47 clo B•l•nc• 1.230.34 R•g18t8r 8•lanco A• ol2w0211J 1.230.34 1.230.34 £2J . Endlng 8•l•rx• Natwest Current Account 16 F•b 2025 2.172.15 ITh• Yr•n••c+lon T• A/C 76816192 MA STIIEeT FAIR CS Vl• CllTh• Xtar OrLln• Tr•n4tl•h C•JIL TMERtrWITE SF2025 hEBSITEREDI VIA - PYMT PP 16/r12/25 10 13104156956498001W4 YASD4 CRAFT FASHI FP 22/02/25 0427. RP4659982959538600 AUt•t•d Cr•dlt C SAFFSC 2.000.00 16.79 155.54 22 F•b Cr•dl 7B.00 FP 22/02/23 0826 400000001089731959 pThIc . )SAIC STALLFKLCER FP 23/02125 1955 5288391033915251FU CALfER ALISC4 75.00 SOB.54 24 F•b AuoM•t•d Cp•dit 50.00 555.54 27 F•b Auto••d Cr•dlt FP 27/02/23 1652 FP25058019982850 875.00 1.2J(s.34 Number 04S26628 379 OBrtsnch 90rt code 51-81-01 NtitionolW•sts•inSt•rBonk Pk
12.'25 PM Milton Abbas Street Fair Trust Reconciliation Summary NWB Reserve, Poriod Endln9 2810212023 08103123 28 Feb 23 B•glnnlng BaEance Cl•ar8d TranM¢ti<>n& Ch•qu•8 and Payment¥. 1 It¢m Depo&l¢S and Credtt8- 13 tt•ms 14.nl.04 -1¢X).QbJ 2.052 94 Total Cl•*r•d Trnrnoctlo 1.952.94 ¢l••Thd 8alan¢• 16,738.98 R•gl#tsr Bd•n¢• as of 2&ffj212023 18.736.96 EndlryJ Balan¢• 16,n6.98 Account type.. BUSINESS RESERVE ACCOUNT Account numb8r'. 76816192 Sort code.. 51-81-01 Account nome.. MA STrEEf FAIR CS Natwest Transactions Dote.. 1st Morch 2023 Your transactions Showlng: l-Mar-2022 to 28-F•b-2023, AII TMn•oetion• Dot• Typ• Description 28FEB GRS 76816192 Paid In Paid o Baklnce 28 Feb 2023 É10.82 £16,736.98 16 F•b 2023 DPC From WC 04326628 , klA STREEf FAIR. OTh1• Xf•r 31JAN GRS 76816192 £2,0th).00 £16,726.16 31 Jon 2023 INT £10.32 £14,7Z6.16 30 Dec 2022 INT 30DEC GRS 76816192 e9.07 £8.46 £14,715.64 1 30 Nov 2022 INT 30NOV GAS 76816192 £14,706.17 31 Oct 2022 INT 31CCT GRS 76810192 É4.80 £14,697.71 17 Oct 2022 DPC TO WC 04326628. VIA (Y4LINE- XFER eioo.oo £14.692.91 30 Sop 2022 31 Aug 2022 29 Jd 2Q22 INT 30SEP GRS 76816192 e2.67 £14,792.91 INT 31AUG GRS 76B16192 £1.34 E14,790.24 29JUL GRS 76816192 El.18 E14,788.90 30 Jun 2022 INT 30JUN GRS 76816192 È1.22 £14,787.72 31 Moy 2022 INT 31K4AY GRS 76816192 È1.30 £14,786.50 29 Apr 2022 31 Mar 2022 INT 29APR GRS 76816192 El.03 £14,785.20 INT 31MAR GRS 76816192 £Q.13 E14,784.17
lilton A66as PBrfi Cent Street yair endix I Milton Abbas Street Fair Trust Reserves Poli This is a simple Policy to explain the steps Milton Abbas Street Fair Trust is taking with regard to holdlng of reseNes of Monies. It explains why the Trust needs to keep some money aside instead of spendin8 It on the charity's aims. How much does the chorfty need to holdln reserve and whyP1£13.iXXIJ The blennial Street Fair is the primary source of income which after expenditure, budgeted at £20,OCA) max to cover costs. hopefully results in a profit that is allocated to award Grants and Donations, initiallv totalling a maximum of £20.¢XX), against Bi(i Applications received from Beneficiaries (Local Organisations and Charities). Before distributin8 any prollt, a 'Start-up' allocation for the next Fair is recommended by the Treasurer and agreed by the Trustees, prlmarity to help cover costs and a55iSt cash flow between Fairs. The current agreed 'Start-Up' flgure is £8,C. Additionally, an amount can be added to the 'Ralny Day Reserve Fund. to help the Trust to still fulfll Grant Awards in years where poor weather means a Street Fairfs profit Is below £20.C. The current agreed 'Rainy Day Reserve Fund, stands at £5,C(M). The resultant profit Is then dlstrSbuted to Beneficiaries. Any resultant profit above £20,1)X), can be used to increase the initial Grants allocated, or held as a Contin8ency Fund and used for further Bid Applications received between Fairs. How and when con the Tnot spend the ReservesP All Monies are held as'unrestricted Fund5'. including the 'Start-up' allocation and the 'Rainy Day Reserve Fund., atrthough the two latter amounts are'desi8nated' for these purposes. This enables all Monies to be distributed elsewhere, if fomally agreed by the Trustees, In the unllkelv event of any unforeseen emergency or closure of the Charity. How often Is the Reserves Pollty revlewedP The Trustees will VIeW the Reserves Policy annually. at the Financial Year end in February. Trustees reviewed ot Financiol Year End Februory 2023 (To be agreed atAGM on Moy llth 2023)