ifton A66as
i&th Cent
Street fair
TRUSTEES, ANNUAL REPORT
for the period I" March 2022 to 28th February 2023
Reference and Administratlon Inforrnatlon
Charity Name:
MILTON A88AS STrEET FAIR TRUST
Charlty Number..
1162394
Principal Address..
37 Huntley Down, Mllborne St ArKlrew, DTII OLN
Trustee Details:
Trustee Name
Deborah Lynn Drammis
David John French
Jennifer Harrisson
el John Hodder
Èrian James Isherwood
Stephanie Kogels
Frederica Robinson
john WS11iam Widdowson
Susan Dawn Woodhouse
Date Appolnted
1310912022
2610312015
2510412018
2610312015
2610312015
2510412018
2610312015
1610612015
2610312015
Treasurer
Secretary
anlsin
Chalr
Committee Chair
Structure, Governance and Management
The charitws governing document Is a constitution adopted and signed by six Trustees at a meeting on 2V March
2015. An amendment to Introduce a maximum of 11 lelevenl Trustees was approved by at least a 75% majority at
the Annual General Meeting held on 19 July 2016.
Confirmation from the Charity Commission that the Trust was reco8nised as a charity and entered onto their
Re8lSter of Charities was received on 24 June 2015.
Each Trustee has signed a declaration that they were willing to Stand as a Trustee and that they understood the
Trust's purposes and rules as set out in the Constitution.
Three131 existing Trustees (Frederica Robinson. Jennifer Harriwn and Susan Dawn Woodhousel will retire at the
Allnual General Meeting in accordan￿ with the Constitution. Frederica Robinson and Susan Dawn Woodhouse
will not stand for re-elertion, although Frederica Robinson will remain a Trustee in her capacity as Chair of the
2023 Milton Abbas Street Fair Organising Committee in accordance with Clause 13121 of the Constitution. Jennifer
Harrisson is willing to seek r￿appoIntrnent.

Oblectlves and Artivities
The objects of the Trust are to advance such charitable purposes (according to the law of England and Wales) as
the Trustees see fit from time to time primarity for the benefit of the inhabitants of the Parish of Milton Abbas
and its surrounds.
There has been no actNty during the reporting year other than the donation to Dorset Museum ￿ferred to in the
Financial Review section of this report.
Achlevements and Perforn)ance
Another quiet year as it was decided because of HM The Queen's Platinum Jubilee in June 2022 that the
next Street Fair would be planned for 29th July 2023. This will be the 50th anniversary of the first Street
Fair held in 1973.
Flnanclal Revlew
The 2022-23 Annual Trust Accounts opened with total balances of £15.277 and closed wlth £17,967.
There were few transactions with it being a non-street Falr year. The main payments being a donation
to Dorset Museum of £300 and on80ing costs forthe Trust. Website and Indemnity Insurance etc.
Income was £3,502, made up of a donation from Abbey 5wimmin8 Club1£2,OWI, 2023 Stallholder
Bookin851£1,1501, Bank Compensatlon1£3(X)) and Interest of £52.
The 'Rainy Day Reserve Fund, of £5,OLX) and the Start-up Fund of £8.IJx) forthe 2023 Street Fair have
a8aln been carrled forward.
The 51mple Reserves Policy (see Appendix 11 has been reviewed by the Trustees and sli8htly amended
for clarification and will hopefully be agreed by the Membershlp at the AGM.
Declaratlon
The Trustees declare that they have approved the Trustee< Rep)rt via an email discussion finalised on
2110412023.
Signed on behalf of the Trustees:
Full Nam
Nl8el John Hodder
Position.. Trust Secretary
Date:
Zl. Aprll 2023

CHARITY COMMISSION
FOR ENGLAND AND WALES
Milton Abbas Str•ot FaIrT￿￿t
1182394
Receipts and payments accounts
CC16a
For ￿rIod
from
Period slart dat8
PenThl end d8t•
28th February 2023
151 March 2022
To
Section A Receipts and payments
Unrestri¢ted
lurKI
Restricted
lund•
Endowrnènt
funds
Tolal fund•
L￿t yèar
tolth• t)•ar•tstE tot￿ n•thtsi£
¢oth• n•arn•tÉ
A1 Rec•lpts
Donabon
Inieresi
Stsllhdders P￿0￿Ing$
Bank CoFrpwkJats
S2
Sub total{Gffjss incomg for
ARJ
3,502
3.502
A2 A89•t 4nd Inve•tm•nt
18•0 tsbl•l.
Sub total
3.502
3.fOJ2
A3P•
ment•
Grants & Donab
Wèbsite Costs
Indemnity Insurance
Lottery Licencé IRaffl•l
4SF Trust IOp•n e¥er#
300
199
232
20
61
1,376
199
232
193
Sub total
812
812
2,188
A4 A88•t and Invostm•nt
ureha868. (its• tabl•
Sub totsl
412
812
2.188
Net of re¢elpts/(payment¥J
AS Transfers b•tw••n fund$
A6 Cash funds last year end
Cash thls year end
2.6
3.1B6
15277
17.967
15,277
17,967
97,463
15.277
CCXX R18Ct8unts ISSI
13K14f2023

Section B Statement of assets and liabilitie5 at the end of the period
Unrestricted
fund8
to r*ar•Bt £
Réstricted
funds
to rn8re8t£
Endowment
tund8
to £
aleg0￿e9
B1 Cash funds
16.7r
Totsl cash hlnds
17.987
•XW•l)
Unmtricted
funds
RÉ•trlcted
fund8
to r••mt£
End¢)wmenl
fund8
to ng•mt£
Dètsl
Fund to *thlch
Detalls
Co•tl¢)rthNII
¢urr•nt valu•
Fund towhlch
Detalls
Cost loptk)noll
Curr4nl v•lu•
84 A88¢ts r•tain•d for tho
charlty'8 own u••
Ftsnd towhlch
Detalls
Amountdu•
Ilonal
Whon du
BS LlabllltloB
Signed by one or twstees on
half of all Ihp ttustee5
Signabjre
Print Name
Dale of
roval
klrs D Dwmis
N J Hodder
llF
CCXX R2 a￿l
IY0412W23

12..04 PM
Mitton Abbas Street Fair Trust
Profit & Loss
March 2022 through February 2023
06103123
Accrual Bas1$
Ilw'22- Feb 23
Incon
Bank Int•r88t Eam*d
Gffts and Do1￿1t)￿8
unre$￿¢t•d
2.￿.c
Trtal Glfts •nd Do￿a￿On8 11K￿•
2.(￿.lI)
Mloc•llan8ow In¢om•
Stsllhtsldw BOo￿n9*
Tot•1 Incom•
300.00
1,150.CIJ
3,502.94
Exp8n••
Awards Grnnt¥
In*urance ExpetN•
MASF TNui
Raffle E
Web81ts E
23196
6150
20.LK)
199.07
Totsl Exp•n
812.53
Not Ordlnary In¢om•
2.690.41
Pmfilloi th• Ymr
2.690.41
12..08 PM
Mllton Abbas Str••t Fair Trust
UK Balance Sheet- Stsndard
As of 28 February 2023
06103123
A¢¢rual Ba•18
28 F•b 23
ASSErs
Curr•ntAvfj¢•
Cmh •t bonk and in h•nd
Mll¢on Abbas Str••l Falr
1.230.34
18.736.98
Tolal C4•h It b￿k •nd In
17.￿7.32
Tola5 Curr•nl AM•ts
17.967.32
NET CURRENT AsseTS
17.￿7 32
TOTAL ASSETS LE&8 CURRENT UABiun&8
17.967 32
NET ASSETS
17.967.32
Capllal •nd R•Mwvo#
ShaY8 Caprtal Account
Unrn8trtcted Net Assets
Profit lor th&Yo2r
15.276.07
2.690.41
$h*rvhoklgr IWKIS
17,987.32

12.'21 PM
Milton Abbas Street Fair Trust
Reconciliation Summary
Mllton Abbas Street Fair. Perfod Ending 2810212023
06103123
28 Feb 23
Boglnnlng Balance
Cleared Tranwlom
hgqUOB and Paym•rts. 17 Iiems
joslts Crethts- 8 Items
492.87
-2.812 53
3.550.00
Totsl Gl#rtd Tran8*ctionB
737 47
clo￿ B•l•nc•
1.230.34
R•g18t8r 8•lanco A• ol2w021￿1J
1.230.34
1.230.34 £2J .
Endlng 8•l•rx•
Natwest
Current Account
16 F•b 2025
2.172.15
ITh• Yr•n••c+lon T• A/C 76816192
MA STIIEeT FAIR CS
Vl• C*llTh• Xtar
OrLln• Tr•n**4tl•h C•JIL T*MERtrWITE
SF2025 hEBSITEREDI
VIA - PYMT
PP 16/r12/25 10
13104156956498001W4
YASD4
CRAFT FASHI
FP 22/02/25 0427.
RP4659982959538600
AUt￿•t•d Cr•dlt C SAFFSC
2.000.00
16.79
155.54
22 F•b
Cr•dl*
7B.00
FP 22/02/23 0826
400000001089731959
pThIc .
)SAIC STALLFKLCER
FP 23/02125 1955
5288391033915251FU
CALfER ALISC*4
75.00
SOB.54
24 F•b
Au*oM•t•d Cp•dit
50.00
555.54
27 F•b
Auto*•*•d Cr•dlt
FP 27/02/23 1652
FP25058019982850
875.00
1.2J(s.34
Number 04S26628
379
OBrtsnch 90rt code 51-81-01
NtitionolW•sts•inSt•rBonk Pk

12.'25 PM
Milton Abbas Street Fair Trust
Reconciliation Summary
NWB Reserve, Poriod Endln9 2810212023
08103123
28 Feb 23
B•glnnlng BaEance
Cl•ar8d TranM¢ti<>n&
Ch•qu•8 and Payment¥. 1 It¢m
Depo&l¢S and Credtt8- 13 tt•ms
14.nl.04
-1¢X).QbJ
2.052 94
Total Cl•*r•d Trnrnoctlo
1.952.94
¢l••Thd 8alan¢•
16,738.98
R•gl#tsr Bd•n¢• as of 2&ffj212023
18.736.96
EndlryJ Balan¢•
16,n6.98
Account type.. BUSINESS RESERVE ACCOUNT
Account numb8r'. 76816192
Sort code.. 51-81-01
Account nome.. MA STrEEf FAIR CS
Natwest
Transactions
Dote.. 1st Morch 2023
Your transactions
Showlng: l-Mar-2022 to 28-F•b-2023, AII TMn•oetion•
Dot•
Typ•
Description
28FEB GRS 76816192
Paid In
Paid o
Baklnce
28 Feb 2023
É10.82
£16,736.98
16 F•b 2023
DPC
From WC 04326628 , klA STREEf FAIR.
OTh1￿• Xf•r
31JAN GRS 76816192
£2,0th).00
£16,726.16
31 Jon 2023
INT
£10.32
£14,7Z6.16
30 Dec 2022
INT
30DEC GRS 76816192
e9.07
£8.46
£14,715.64
1 30 Nov 2022
INT
30NOV GAS 76816192
£14,706.17
31 Oct 2022
INT
31CCT GRS 76810192
É4.80
£14,697.71
17 Oct 2022
DPC
TO WC 04326628. VIA (Y4LINE- XFER
eioo.oo
£14.692.91
30 Sop 2022
31 Aug 2022
29 Jd 2Q22
INT
30SEP GRS 76816192
e2.67
£14,792.91
INT
31AUG GRS 76B16192
£1.34
E14,790.24
29JUL GRS 76816192
El.18
E14,788.90
30 Jun 2022
INT
30JUN GRS 76816192
È1.22
£14,787.72
31 Moy 2022
INT
31K4AY GRS 76816192
È1.30
£14,786.50
29 Apr 2022
31 Mar 2022
INT
29APR GRS 76816192
El.03
£14,785.20
INT
31MAR GRS 76816192
£Q.13
E14,784.17

lilton A66as
PBrfi Cent
Street yair
endix I
Milton Abbas Street Fair Trust
Reserves Poli
This is a simple Policy to explain the steps Milton Abbas Street Fair Trust is taking with regard to holdlng
of reseNes of Monies. It explains why the Trust needs to keep some money aside instead of spendin8 It
on the charity's aims.
How much does the chorfty need to holdln reserve and whyP1£13.iXXIJ
The blennial Street Fair is the primary source of income which after expenditure, budgeted at £20,OCA)
max to cover costs. hopefully results in a profit that is allocated to award Grants and Donations, initiallv
totalling a maximum of £20.¢XX), against Bi(i Applications received from Beneficiaries (Local
Organisations and Charities).
Before distributin8 any prollt, a 'Start-up' allocation for the next Fair is recommended by the Treasurer
and agreed by the Trustees, prlmarity to help cover costs and a55iSt cash flow between Fairs. The
current agreed 'Start-Up' flgure is £8,C￿.
Additionally, an amount can be added to the 'Ralny Day Reserve Fund. to help the Trust to still fulfll
Grant Awards in years where poor weather means a Street Fairfs profit Is below £20.C￿. The current
agreed 'Rainy Day Reserve Fund, stands at £5,C(M).
The resultant profit Is then dlstrSbuted to Beneficiaries. Any resultant profit above £20,1)X), can be used
to increase the initial Grants allocated, or held as a Contin8ency Fund and used for further Bid
Applications received between Fairs.
How and when con the Tnot spend the ReservesP
All Monies are held as'unrestricted Fund5'. including the 'Start-up' allocation and the 'Rainy Day
Reserve Fund., atrthough the two latter amounts are'desi8nated' for these purposes.
This enables all Monies to be distributed elsewhere, if fomally agreed by the Trustees, In the unllkelv
event of any unforeseen emergency or closure of the Charity.
How often Is the Reserves Pollty revlewedP
The Trustees will ￿VIeW the Reserves Policy annually. at the Financial Year end in February.
Trustees reviewed ot Financiol Year End Februory 2023 (To be agreed atAGM on Moy llth 2023)