CHARI COMMISSION FOR ENGLAND AND WALES Mllton Abbas Str8Ot FalrTnMt 11823 Receipts and payments accounts CC16a For tm perlod 1st mth2o21 To 28th February 2022 Section A Receipts and payments Unrestrlctèd fund¥ toth• n•w••t Rfrstrl¢¢gd Endowment funds Totsl fund• La•t y••r toth•noQf••t£ toth• Mar•#f to th• E Interest Sub tot•1 ( ross income for ARJ A2 A#1 and Inv••tm•nt •al••. l•tt tabl•l. Sub total A3Pa m•nt• Gr8nts & Don811¢n$ Web811e Costs12019 F4lr++ Ind•mnlty Insur8 Lottery LKerKe (Raflal Publiaty12Q19 Falr 1.370 1,37S 580 193 193 Sub tot81 1188 1168 A4 A8Wt and In¥tm•fit ur¢ha•es. table Sub total 2,188 2,188 Nat of re¢elpts/(payiFi•nts) AS Translers b•tsv¢en funds A6 Cash fund8 last yèar end C88h funds this year ond 2.186 2,186 17A63 15277 17.463 15.277 CCXX R1 aecounts ISSI 1310412022
Section B Statement of assets and liabilities at the end of the period Unrestricted lunds to r4rest £ Rstricted fund¥ to roroSt£ Endowmgnt fund$ to n¢arnst£ ategones 81 Cash funds 493 Ro8erye Acctsurt Total cash funds 1S.277 Urw8stsl¢t•d funds RtrIct•d fun to T•t E Endowm•nt fundg to romt£ Details Detall¥ to thl¢h Co•tloMloMII Curnnt v•lu• Dgtall8 Cury•ntv•lu• B4 A•••t• r•t•Sn•d lov th• ¢h•rfty'• own u Fund tot**lch Details Amountdu• Wh•n du• BS Llabllltlo8 z•aa Signed by er tru$leès ¢)n trAhaW ol all trta•S snature Prinl Name Dale of roval Mrs F Robinsoft N J Hodder CCXX R2 actounts ISSI 1310412022
itton A6bas Street fair TRUSTEES, ANNUAL REPORT th for the period I" March 2021 to 28 February 2022 Reference and Admlnlstration Informatlon Charity Name: MILTON ABBAS STREET FAIR TRUST Charity Number: 1162394 Principal Address.. 53 Mltrton Abbas, Blandford Forum, DTII OBP Trustee Detalls.. Trustee Name David John French lennlfer HarrSsson Nigel John Hodder Brian James Isherwood Stephanie Ko8els Frederica Robinson John William Widdowson Susan Dawn Woodhouse Offlce Date Appolnted 2610312015 2510412018 2610312015 2610312015 2510412018 2610312015 1610612015 261031201S Secreta Treasurer Chair Structure, Governance and Management The charitys goveming document is a Constitution adopted and signed by six Trustees at a meetin8 on 26, March 2015. An amendment to introduce a maximum of 11 lelevenl Trustees was approved by at least a 75% majority at the Annual General Meetin8 held on 19 Jufy 2016. Confirmation from the Charity Commission that the Trust was recognised as a charity and entered onto their Re8lSter of Charities was received on 24 June 2015. Each Trustee has signed a declaration that they were willing to stand as a Trustee and that they understood the Trust's purposes and rules as set out in the ConstttLrtion. Trustee Robin50n, in her capacity a5 Choir of the Milton Abbas Street Fair Organlsing Committee. has presented its interests at Trustee meetings. Three131 existing Trustees IDavid John French. Brian James Isherwood and John William Widdowsonl wlll retlre at the Annual General Meeting in accordance with the Constitution. All are willing to stand for re-appointment.
Objertives and Attivities The objects of the Trust are to advance such charitable pury)oses (according to the law of England and Wales) as the Trustees see fit from time to time primarily for the benefrt of the inhabitants of the Parish of Milton Abbas and its surrounds. There has been no artivity during the reportin8 year other than the two Beneficiary Grants referred to In the Financial Review sertion of this retM)rt. Achlevements and Perfomiance Nothingto report due to the restrictions bTOU8ht about as a consequence of the Covid-19 pandemlc. The decision to cancel the planned 2021 Street Fair was taken in 2020 shortly after the announcement of the first lockdown in England. Flnanclal Revlew The 2021-22 Annual Trust Accounts opened with total balances of £17,463 and closed with £15,277, In another year heavily influenced by the COVID-19 pandemic. transactions were few, the main payments bein8 a retrospective 2019 Beneficiary Grant of £1,1 and an emer8ency Beneficiary Grant of £375. At the AGM held In September 2021 the proposed £5,iJ)O for the 'Rainy Day Reserve Fund, was agreed by the Membership along Wlth the simple Reserves Policy (see Appendix 11. The Start-up fund of £8,000 38reed by the Trustees last year remains held over and w511 be used for the next Fair now currently proposed for July 2023. Declaratlon The Trustees declare that they have approved the Trustees. Rewrt via an email dlscussion finalised on 1910412022. Signed on behalf of the Trustees- Full Nathe- Ni8el John Hodder Positlo Trust Secretary Date: 25th Aprll 2022
12.'40 PM Milton Abbas Street Fair Trust Profit & Loss Mar¢h 2021 through Febmary 2022 13104122 Accrual Ba$18 11¥'21- F•b 22 Incom• Total In¢¢)mo Exp•n Award8 and Gr•nts MASF Tnmt Publlelty E 1,375 1WJ.00 1999 WoWt• E Total Exwr 2.187 99 N•t Ordlnary In¢om• .2.186.39 for th• Y•ar .1186.39 Page 1
12.'43 PM Milton Abbas Street Fair Trust UK Balance Sheet- Standard A6 of 28 February 2022 1311W22 Accrual 8a$l8 28 F•tJ 22 ASSErs Cash at bank and In hd mIn Abb98 Slrnat Falr 492 87 14,784 04 Totsl Cash al bank and In hwd 15.276.91 Total Cunvnt 15.276 91 MET CURREpifASSErs 15,276 91 TOTAL ASSFf8 LESS CURRENT UABILMES 15.276.91 hTrETNSSETS 15,276.91 Capltsl and RM•N Shar• Capltal A¢¢ounl Unr88trt¢tod N•t Profft fvftM Y••r 17,462 46 -2,18639 ShrnMd•r lund• 1S,278.91 Page 1
3:25 PM Milton Abbas Strèet Fair Trust Reconciliation Summary Mllton Abbas Street Falr, Perfod Ending 2810212022 1311W22 28 F•b 22 aeylnnlno B•l•nc• ¢1oar•d Tran5actS0 Ch•4u•s and Paym•nl*.6 D•posits and Cr•dlls. 2 118rn5 1,1CQ. -2,187 99 I..) 492.87 492.87 Endlng B•l•nc• 492.87 Page I
Natwest Current Account Folonce 512.86 16 F•b 2022 28 F•b BRWIT FCINPJID OnLln• Transactlon FRIJI A/C 768161Y VIA - In• Tr•nAaCtlon OA S 1 CCCX 580.QQ VIA - PYI FP 28102/22 10 6211015910896200rA4 01• Tr•ns¢lgn N & JI ¢C¢KI SFIgVISTA0606RED8 VIA - PYMT FP 26/02/22 10 58150103596525001¥1 580.00 19.99 knount Number 04320628 ft)neh gort code 51-81-01 tlontslW•Jtmknrt•r Pk PULfc*4 ABBAS STREET FAI%
3..27 PM Milton Abbas Street Fair Trust Reconciliation Summary NWB Reserve, Perlod Ending 2810212022 131(122 28 Fgb 22 Beglnbyng Uanco cleared Tran8acllons CIwu05 and payts. 2 It Depo•its and Cr•dMs. 12 it•m8 16.362.44 .1.580.(KI Totsi Cl•Ar•d Yrnn¥•¢ti -1.578 40 Cloarod 8ol•n 14784.04 R•glst•r Balanc• a• o128K1212022 14.784.04 EndlThJ 8olanc• 14,784.04 Pag* 1
Account type: BUSINESS RESERVE ACCOUNT Aceount numbw.. 76816192 Sort code." 51-81-01 Acc¢)unt name.. MA STREEf FAIR CS l+ Natwest Transactions Date.. 3rd March 2022 Your tronsactions Showlng: l-Mar-2021 to 28-Feb-2022, All Tr4n$oction¥ Dat• Typ• D•¥¢ription TO AIC 04326628, ONUNE- XFER Paid in Pold out Balance 28 Fet> 2022 DPC e580,00 £14.784.04 1 28 Feb 2022 28FEB GRS 76816192 È0.12 E15,364.04 31 Jon 2022 31JAN GRS 76816192 £0.13 E15.303,92 31 Otc 2021 31DEC-GRS 76816192 0.13 £15.363.79 30 Nov 2021 30NOV GRS 76816192 eo.14 £15,363.66 29 Oct 2021 29CCT GRS 7681611T2 £0.12 E15.363.$2 30 S•p 2021 31 Auo 2021 2 Au9 2021 i 30JIl 2021 30 Jun 2021 30SEP GRS 76816192 eo.13 e15,363.40 31AUG GRS 76816192 £0.14 £15.363.27 DPC TO AJC 04326626. ONLINE- XFER ei,OC¥).00 ElS.363.13 INT 30JUL GRS 7681fj192 £0.13 £10,363.13 INT 30JUN GRS 76816192 £o.Js £16,363.00 28 Moy 2021 30 Apr 2021 31 Mor 2021 INT 28MAY GRS 76816192 0.13 £16,362.85 INT 30APR-GRS 70816192 EO.13 £10.362.72 31MAR GRS 76816192 Eo.Is e16,362.59 e1£,3&2-4ik O National Westminster Bonk Pk. dowrslooded from the Notwest i)linè tnJnsocti¢Jns service on 3rd March 2022. Seorch transa£tion5" on notwesLco.uk for more inlormution. National Westminstpr Bonk Plc. re 15tered in Englond ond WoEes No. 929027. Re9iStered oFfe.. 250 Bishopsgotè, London EC2M 4AA. Authorised by the PrudentiafR•gulotion Authwily ond reguhJt¢d by the Finonciol CondLtsCt Aulhority ond the Prudentiol Regulotion Authorrty. to
lilton 18rA Ceniury Street yair Milton Abbas Street Fair Trust Reserves Polic This is a simple Policy to explain the steps Milton Abbas Street Fair Trust is taking with regard to holding of reserves of Monies. It explains why the Trust needs to keep some money aside instead of spending it on the chariws aims. How much does the charlty need to hold in reserve and why? {£13,LlXI) The biennial Street Fair is the primary source of income which after expenditure, budgeted at £20,000 max to cover costs, hopefully results in a profit that is allocated to award Grants and Donations, initially totalling £20,000, against Bid Applications received from Beneficiaries (Local Organisations and Charities). Before distributing any profit, a 'Start-up' allocation for the next Fair is recommended by the Treasurer and agreed by the Trustees, primarily to help cover costs and assist cash flow between Fairs. The current agreed 'Start-Up' figure is £8,000. Additionally an amount can be added to the 'Rainy Day Reserrfe Fund, to help the Trust to still fulfil Grant Awards in years where poor weather rneans a Street Fair's profit is below £20,000. The current agreed 'Rainy Day Reserve Fund, stands at £5,000. The resultant profit is then distributed to Beneficiaries. Any resultant profit above £20,000, can be used to increase the initial Grants allocated, or held as Contingency Fund and used for further Bid Applications received between Fairs. How and when can the Trust spend the ReservesP All Monies are held as 'Unrestricted Funds,, including the 'Start-up' allocation and the 'Rainy Day Reserve Fund,, although the two latter amounts are 'ring-fenced'. This enables all Monies to be distributed elsewhere, if formally agreed by the Trustees, in the unlikely event of any unforeseen emergency or closure of the Charity. How often is the Reserves Pollcy revlewed? The Trustees will review the ReseNes Policy annually, at the Financial Year end in February. th Trustees reviewed February 2022 (To be ogreed ot AGM on Moy 12 2022)