2024-03-31-accounts

CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From 1 April 2023 to 31 March 2024 Charity name: The Church of God in Hayes Charity registration number= 1162316 Objectives and Activities Summary of the purposes of the charity as set out in its goveming d0￿ment Paral.17 The advancement of the Christian faith and the advan￿ment of other charitable purposes as the Trustees shall decide all as an expression of the Statement of Faith in the Trust Model. Sunday Church Services There are 34 church members on the role who attend the Sunday Breaking of Bread Ichurth communion service], enhanced by visitors from other Churches of God from time to time. Summary of the main activities in relation to those purposes for the public benefit, in particular. the activities. projects or services identthed in the accounts. Para 1.17 ar*1 1.19 Other Sunday meetings have included Bible talks, prayer times, praise events and family servI￿s. Mid-week bible study meetings are run in parallel for a physical house group and an online group. On other occasions online prayer meetings are held. Youth Work IPublic Benefitl The church has a strong youth work ethos and has very capable youth leaders and workers to engage in rt_ Sunday Club for pre-school, primary and secondary children is held most weeks for singing, craft and bible stories. Our monthly Messy Church provides activities for children working with their families. This continues to be much welcomed b children and arents alike, who

have enjoyed a wider range of activities and enjoying church together as a family. We held special events at Christmas which attracted a good number of visitors. Charity Events IPublic Benefiti A total of five charity coffee momings were held over the year. This welcomed many visitors to the church. Funds were raised for several different charities. The church has collected and donated items for the Hayes Community Foodbank. Summer Camp IPublic Benefiti We were delighted to be able to return to running both our summer camps this year. A 5-night camp for children (57 attended) and a 6- night camp for older teens and oun9 adullsl46 attended Statement of Public Benefit All Trustees are aware of the Charities Acts public benefil requirements so that the purposes and activities of the church are geared to meeting those requirements as well as the spiritual needs of the public as an expression of the Statement of Faith in the Trust Model. The neighbouring commLfnity may benefit from the promolion of the Christian faith and the promolion of church fellowship to all No detriment is envisaged and no personal benefits are envisaged none of the Trustees re￿iVeS any rivate benefit. Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit Para 1 18 Additional information (optional) You ma choose lo include further statements where relevant about". SORP ￿feren Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1 38 Para 1.38

Contribution made by volunteers Other Achievements and Performance SORP relererK South East Youth Camp is an annual focus for all the Soulh East Churches of God to ulminate youlh work for the year in each summer. INe V￿re delighted to send good numbers of children. young people and adults to both weeks of camp. Summary of the main achievements of the chanty. identifying the difference the charity's work has made to the cirCumstan￿S of rts beneficiaries and any wider benefits to society as a whole. Para 1.20 Charitable Advances We have expanded the range of activities to fund raise for third party charities. We ran a haNest event supporting the local foodbank and attended a local village Christmas fair. We have been able to support more local Gharities in addition to national and intemational charib'es. Additional infomiation (optional) You ma choose to include further statements where relevant about.. Achievernents against objectives set Perfornan￿ of fundraising activities against obJ"ectives set Investment perfonnan ainst ob"ectives Para 1.41 Pdt3 1.41 Pa 1.41 Other

Financial Review Review of the charity's financial position at the end of the period Para 1.21 General Expenses, Need, Outreach and Hall maintenan￿ are considered by the Trustees and acknowledged by all donors as an age-long practice in the Church as all part of Unrestricted Funds that may, in the event of extreme expense, be used for the same purpose. For management purposes they are kept separate and reviewed as though they were separate. Trustees consider all these funds to have healthy balances and have given advice to donors of potential collections managed within restricted funds where greater needs are seen at this time recognising high inflation and other global economic impacts. The church has been able to fund new activities to support spiritual appreciation and cultural awareness. It has also supported people attending national church COnferen￿S. Restricted Funds covering Gifts {lo individuals, third party funds and charities) are so categorised due to the nature of donor instructions li.e. donors specify an allocation to those particular 'funds'), makin9 them "restricted". The Restricted Fund for South East Youth Camp carried a balance of £27,812, effedively unchanged from last year. Statement explaining the policy for holding reserves stating why they are held Para 1.22 It is Trustees, policy to maintain a balance on unfestiicted funds (if possible) and restricted SEYC funds, which equates lo approximately 50 % of unrestricted annual payments and 1000A of annual SEYC restricted expenditure, to cover emergency situations that may arise from time to time. The cash balance of Unrestricted Funds is £44.072 and exTreds this target by around £17,000. This excess has been redU￿d on last year as truslees have aclively looked lo tum money over and advised for giving to pnoritise restricted funds. Trustees will continue to reduce this cash balance by appropriating funds in furtherance of the aims of the charsly so that it is not so much in eX￿sS of the stated target Amount of reserves held Para 1.22 The cash balan￿ of Restflcted SEYC Funds is 27,812 and eX￿edS target by around £19,000.

The Trustees will review this policy annuall at the AGM. nla Reasons for holding zero rese￿eS Details of fund materially in deficit 1.22 Para 1.24 None of the Cash Funds at Year End are in deficit and are either at or above their starting balance. The youth worf( fund has reduced by around 20 % as trustees have actively sought to ulilise this money for new purposes. All church Restricted Funds were disbursed in full. Explanation of any uncertainties about the charily continuing as a going concem 1.23 Additional information (optional) You ma choose to indude further statements where relevant about: CIO Accounts overall Receipts and donations to the funds are mainly from church members. either weekly via the collection box or direct via Direct Debit mandates in conjunction with Gift Aid Declaration & Donor Allocation Fomis. The charity's principal sources of funds (including any fundraising) Para 1.47 Receipts are supplemented by funds raised from visiting public for specifiG charrtable causes. Fees are charged to those attending the South East Youth Camp. Total Receipts on Unrestricted Funds was £15,431 and the Total Receipls on Restricted Funds was £46.358 all as detailed in the Financial Statements. This represents a slight shift towards restricted funds following advice to donors from trustees. Expendtbjre falls under General Expenses, Need. Youthloutreach & Transport and Hall maintenan￿ (all Unrestricted Funds) - furthering the objertives of the charity on a day-to-day basis - and various currently Restricted Funds which are focused on the various strands of activity and costs of the charity in pursuing its overall objeclives. Restricted Funds Gifts from donors to Church Restricled Funds [see 8bove] are simply disbursed to the stated funds. They cover gifts to Missionaries operating in the UK. North America, India, Myanmar. Philippines, and Africa as well as Outreach - funding Christian work in those countries. One Fund specifically covers Relief support rations in those countries.

Sources of Funds for SE Churches of God to SE Youth Camp It is the Trustees, and Camp Council policy to use best endeavours to cover all annual funning costs by the levy of fees for attendance at each annual camp. This is supplemented by general gifts received from individuals and from the South East Churches of God regular donations that cover for minor deficit on fees versus costs and gives addttional funds for equipment renewal and their storage cost. Appeals are made to South East Churches of God in advance when uncertainly is forecasted by regular financial risk assessment and if ne￿Ssary, appeal is made lo central funds in the event of severe unexpected expendituie. Assets As noled under the Statement of Assets and Liabilities. Trustees, policy is to expense asset expenditure in the year in which it was incurfed_ Therefore, equipment such as IT or other Fixtures and Fittings is not reported as an asset in the accounts. The Trustees consider that all assets retained for the Chaflty's own use are held as Unrestricted. nla Investment policy and objectives including any social investment policy ado led Parn 1.46 The Charity's Risk Management Policy is reviewed annually and the individual componenls for part of the Business Meeting Reviews. Apart from safeguarding risks that are managed via the protocols that are in place, financial risks by virtue of reduction of donors is remote at this stage. If there were to be a major reduction in donors the annual running cost is containable for a medium period to put counter measures in place. We confimi that there have been no Serious Incidents that require us to Report in accordance wilh the Serious Incidents Polic A description of the principal risks facing the charity Pala 1_46 Other

Structure. Governance and Management Description of charity's trusts- Type of goveming document Parn 1.25 CIO Foundation Model Iupdated 16.02.20211 'aaL I Vyal lal i￿1 i How is the charity constituted? PaR 1.25 CIO Trust )rated Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees Para 1.25 Persons can be appointed as Trustees who are Elders or Deacons of The Church of God in Hayes by the biblical protocol approved by the Churches of God. Additional infomiation {optional) You ma hoose to include further statements where relevant aboLrt.' Policies and Pro￿dureS adopted for the inductio and training of trustees Para 1.51 Church activities The day-to-day management of activities of the Church is carried out by TrusteeslElders in conjundion with appointed Deacons and committees in which other church members participate. The chanty's organisational structure and any wider network with which the charity works 1.51 The Elders and Deacon5 hold meetings approximately every 4 months to consider matters affecting the running of the church and consider general financial undertakings, the updating on a yearly basis of all Regulatory documents. reports from committees [Property Committee, Youth Wotkers and ad hocj and risks." the minutes of which are fonnally adopted at the Trustees meeting. The Elders hold m￿tIngS on a bi-monthly basis to review spiritual matters and pastoral care and any interim issues. The Elders consider appointments of Deacons and in conjunction with South East England DiStrictlDio￿$e of Elders of the Churches of God the appointment of Elders Management accounts are produced on a regular basis by the treasurer that are reviewed by the Elders and Deacons at their meetings. There is a church members. business meetin once a ear at which the accounts

for the year are reviewed by all members of the church together with all the activities 2nd the voluntary jobs list. Receipts and Payments accounts are prepared annually and are subject to independent examination. Church members I donors are provided with a copy of the Receipts and Payments Accounts once signed off by Trustees at the AGM. South East Youth Camp Activities The day-lo-day management of the South East YoLrth Camp is carried out by Trustees in conjunction with the Camp Council that musl include three Charity Tiustees. Other members of Camp Council are members from Soulh East England Churches of God that are nominated by the Camp Council and approved by the South Easl England DistricUDIo￿se of Elders of the Churches of God. Camp Council meets on a regular basis to plan. orgarbise, manage, and review each year's camp and to provide strategy revision as appropriate for adoption by Truslees in conjunction with South East England DiStricUDio￿se of Elders of the Churthes of God. Management accounts are produced on a regular basis by the treasurer that are reviewed by Camp Council. Receipts and Payments accounts are prepared annually for incorporation into the CIO accounts under Restricted Funds and are subject to independent examination. A copy of this section of the accounts are given lo South East England DistricVDiocese of Elders of the Churches of God. Regulatory Documents The Church and South East Youth Camp updates annually Regulatory Documents including Health & Safety, Safeguarding for Children. Adults and Adults at Risk and Managefflent of Volunteers Policy. GDPR Policy, Piivacy Notice, and Consent Noti￿$ a￿ in o eration. See above relalionship wilh South East England DistricUDiocese of Elders of the Churches of God. Relationship WFth any related arties Para 1.51 Other

Details of arrangements for safe custody and segregation of such assets from the charity's own assels Additional inforniation loptional) Names and addresses of advisers (Optional information) Type of Name Address adviser Treasurer George Jappy Collington clo Assembly Hall, 6 Georgian Close, Hayes, Bromley BR2 7NQ Name of chief executive or names of senior staff members {Optional infonnation) Exemptions from disclosure Reason for non-disclosure of ke rsonnel details Other o tional information Declarations The trustees declare that they have approved the trustees. report above. Signed on behalf of the charity's trustees Signature(s) Full name(s) Position (eg Secretsryy Chair, etc) JONATHAN C RLES STANLEY STEPHEN JAMES OXLEY CHAIR SECRETARY Date 08.07.2024

Reference and Administrative details Charitj_name Other name the charit uses Re istered charit number Charity's principal address The Church of God in Ha es 1162316 Assembly Hall 6 Georgian Close Hayes Bromley BR2 7RA Names of the charity trustees who manage the charity Dates acted if not forwhole ear Trustee name O￿l¢e lif any) Name of person lor bodyl entitletl oint trustee if an David Parker Jonathan Charles Stanley Stephen Arnold Brooks Stephen James Oxley Peter Hurley Doel Chairperson Secretary Corp.orale trustees - names of the directors at the date the re rt was approved Director name Nla Name of trustees holding title to property belonging to the chanty Trustee name Dates acted if not for whole ear David Parker Jonathan Charles Stanle Stephen Arnold Brooks Ste hen James Oxle Peter HLJrle Doel Funds held as custodian trustees on behalf of others Description of the assets held in this capacity nla Name and objecls of the charity on whose behalf the assets are held and how this falls within the custodian charit 's ob'ects nla

CHARITY COMMISSION FOR ENGLAND AND WAIES THE CHURCH QF SOD IN HAYES 1162316 Receipts and payments accounts CC16a Forthe ppriod 1.4.23 31.03.24 To Section A Receipts and payments Unrestricted funds Restficted Endowment funds Total funds Lastyear A1 Receipts tK)NATIONS FUND RAESINGACTllfftlES TAX RECOVERED 2022123 soirrH EAST YOUTH CAMP f3.316 3J,721 2,106 32.918 2.061 7.259 1106 5.578 18,339 18.339 Sub total(Gross in¢¢yne lor ARJ 15.431 46A58 Sl.789 62,912 A2 Asset and In4wknent sales, (see tablel. Sub total 5,431 46.358 61.789 62.882 A3Pa ments GENERAL EXPENSES NEED FUND YOUTH WORK &TRANSPORT HALL MAIMfENANCE & tr EQUIPMENr 9,284 S.870 5,870 4,565 2.074 2.074 2.106 14,710 3.Q02 2,Q61 11.365 9.980 160 146S4 .1)ft1 DISBURSED TO CHARITIES DISBURSED TO NIISSIONARIES TO FELLOWSHIP FUNDS t)ONAMCW TO DEC InJRXEYJ SOUTH EASTYOLFTH CMIP Sub total 7.106 14740 11An 18,062 44381 18,a62 J19 17.938 A4 Asset and investment purchases. (see table) Sub total 17,938 46.381 64.319 55.081 Net Of re¢eipW(payments) A5 Transfer5 bEtween lunds A6 Cash funds last yearend Cash funds thls year end 2.507 2.530 7,801 46,579 44.072 27,835 27￿1 74A14 71.884 66.613 74.414 CCXX R1 accounts ISSI 0310712024

Section B Statement of assets and liabilities at the end of the period Unrestricted funds toneJrEsI£ Reslri£ted lund5 to nearest£ Re5ts4Cted funds to nearest t B1 Cash fun(ts CASH AT BAM( IExd. SE YOUTH CAMPI 44.072 Joo SOUTH EAST YOLttH CAMP 27.812 27.535 Total cash funds 44.072 27.812 27,835 Unrestricted funds to De¥rest £ Restrlcted lunds to neare5t£ Endowment funds to nÈaresi E B2 Other monetary assets Fund towhich assel Cosi loplonall CuttÈnt ¥aluè on1 B3 Investmènt ass•ts Fund tOwh asseLlJdon Cost loplionall Curreni Yalue B4 Assets retain•d for th• charity's own use Hau Gew Ck)se. Hayes F￿￿t0￿h1th *Jue ¢)n81 B5 Liabilities Signed by one orts4v IEuslee5 on behalfof all the Iruslees Signalvre Pnnt Name Date of val Jffialhan Slan en Oxte 31?12 CCXX R2 accounts ISSI 031U712024

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of The Church of God in Hayes On accounts for the year 31 March 2024 Charity no 1162316 ended (if any) Set out on pages 2 (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2024 .

• Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:

• accounting records were not kept in accordance with section 130 of the Act or

• the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

• Please delete the words in the brackets if they do not apply.

Signed: Name: Relevant professional qualification(s) or body (if any): Address:	Date:	08/07/2024
	Emily Brooks
	AAT Associate Bookkeeping Membership
	39 Blount Avenue
	East Grinstead
	West Sussex RH19 1JJ

1

October 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

2

October 2018

IER