CHARITY COMMISSION
FOR ENGLAND AND WALES
Trustees, Annual Report for the period
From
1 April 2023
to 31 March 2024
Charity name: The Church of God in Hayes
Charity registration number= 1162316
Objectives and Activities
Summary of the purposes of
the charity as set out in its
goveming d0ment
Paral.17
The advancement of the Christian
faith and the advanment of
other charitable purposes as the
Trustees shall decide all as an
expression of the Statement of
Faith in the Trust Model.
Sunday Church Services
There are 34 church members on
the role who attend the Sunday
Breaking of Bread Ichurth
communion service], enhanced by
visitors from other Churches of
God from time to time.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular. the
activities. projects or
services identthed in the
accounts.
Para 1.17 ar*1 1.19
Other Sunday meetings have
included Bible talks, prayer times,
praise events and family servIs.
Mid-week bible study meetings
are run in parallel for a physical
house group and an online group.
On other occasions online prayer
meetings are held.
Youth Work IPublic Benefitl
The church has a strong youth
work ethos and has very capable
youth leaders and workers to
engage in rt_
Sunday Club for pre-school,
primary and secondary children is
held most weeks for singing, craft
and bible stories.
Our monthly Messy Church
provides activities for children
working with their families. This
continues to be much welcomed
b children and
arents alike, who
have enjoyed a wider range of
activities and enjoying church
together as a family.
We held special events at
Christmas which attracted a good
number of visitors.
Charity Events IPublic Benefiti
A total of five charity coffee
momings were held over the year.
This welcomed many visitors to
the church. Funds were raised for
several different charities.
The church has collected and
donated items for the Hayes
Community Foodbank.
Summer Camp IPublic Benefiti
We were delighted to be able to
return to running both our summer
camps this year. A 5-night camp
for children (57 attended) and a 6-
night camp for older teens and
oun9 adullsl46 attended
Statement of Public Benefit
All Trustees are aware of the
Charities Acts public benefil
requirements so that the purposes
and activities of the church are
geared to meeting those
requirements as well as the
spiritual needs of the public as an
expression of the Statement of
Faith in the Trust Model.
The neighbouring commLfnity may
benefit from the promolion of the
Christian faith and the promolion
of church fellowship to all No
detriment is envisaged and no
personal benefits are envisaged
none of the Trustees reiVeS any
rivate benefit.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit
Para 1 18
Additional information (optional)
You ma
choose lo include further statements where relevant about".
SORP feren
Policy on grant making
Para 1.38
Policy on social investment
including program related
investment
Para 1 38
Para 1.38
Contribution made by
volunteers
Other
Achievements and Performance
SORP relererK*
South East Youth Camp is an annual focus
for all the Soulh East Churches of God to
ulminate youlh work for the year in each
summer. INe Vre delighted to send good
numbers of children. young people and
adults to both weeks of camp.
Summary of the main
achievements of the chanty.
identifying the difference the
charity's work has made to
the cirCumstanS of rts
beneficiaries and any wider
benefits to society as a
whole.
Para 1.20
Charitable Advances
We have expanded the range of activities
to fund raise for third party charities. We
ran a haNest event supporting the local
foodbank and attended a local village
Christmas fair. We have been able to
support more local Gharities in addition to
national and intemational charib'es.
Additional infomiation (optional)
You ma
choose to include further statements where relevant about..
Achievernents against
objectives set
Perfornan of fundraising
activities against obJ"ectives
set
Investment perfonnan
ainst ob"ectives
Para 1.41
Pdt3 1.41
P*a 1.41
Other
Financial Review
Review of the charity's
financial position at the end
of the period
Para 1.21
General Expenses, Need, Outreach and
Hall maintenan are considered by the
Trustees and acknowledged by all donors
as an age-long practice in the Church as all
part of Unrestricted Funds that may, in the
event of extreme expense, be used for the
same purpose. For management purposes
they are kept separate and reviewed as
though they were separate.
Trustees consider all these funds to have
healthy balances and have given advice to
donors of potential collections managed
within restricted funds where greater needs
are seen at this time recognising high
inflation and other global economic
impacts.
The church has been able to fund new
activities to support spiritual appreciation
and cultural awareness. It has also
supported people attending national church
COnferenS.
Restricted Funds covering Gifts {lo
individuals, third party funds and charities)
are so categorised due to the nature of
donor instructions li.e. donors specify an
allocation to those particular 'funds'),
makin9 them "restricted".
The Restricted Fund for South East Youth
Camp carried a balance of £27,812,
effedively unchanged from last year.
Statement explaining the
policy for holding reserves
stating why they are held
Para 1.22
It is Trustees, policy to maintain a balance
on unfestiicted funds (if possible) and
restricted SEYC funds, which equates lo
approximately 50 % of unrestricted annual
payments and 1000A of annual SEYC
restricted expenditure, to cover emergency
situations that may arise from time to time.
The cash balance of Unrestricted Funds is
£44.072 and exTreds this target by around
£17,000. This excess has been redUd on
last year as truslees have aclively looked lo
tum money over and advised for giving to
pnoritise restricted funds. Trustees will
continue to reduce this cash balance by
appropriating funds in furtherance of the
aims of the charsly so that it is not so much
in eXsS of the stated target
Amount of reserves held
Para 1.22
The cash balan of Restflcted SEYC
Funds is 27,812 and eXedS target by
around £19,000.
The Trustees will review this policy
annuall at the AGM.
nla
Reasons for holding zero
reseeS
Details of fund materially in
deficit
1.22
Para 1.24
None of the Cash Funds at Year End are in
deficit and are either at or above their
starting balance. The youth worf( fund has
reduced by around 20 % as trustees have
actively sought to ulilise this money for new
purposes. All church Restricted Funds were
disbursed in full.
Explanation of any
uncertainties about the
charily continuing as a going
concem
1.23
Additional information (optional)
You ma
choose to indude further statements where relevant about:
CIO Accounts overall
Receipts and donations to the funds are
mainly from church members. either weekly
via the collection box or direct via Direct
Debit mandates in conjunction with Gift Aid
Declaration & Donor Allocation Fomis.
The charity's principal
sources of funds (including
any fundraising)
Para 1.47
Receipts are supplemented by funds raised
from visiting public for specifiG charrtable
causes.
Fees are charged to those attending the
South East Youth Camp.
Total Receipts on Unrestricted Funds
was £15,431 and the Total Receipls on
Restricted Funds was £46.358 all as
detailed in the Financial Statements. This
represents a slight shift towards restricted
funds following advice to donors from
trustees.
Expendtbjre falls under General Expenses,
Need. Youthloutreach & Transport and
Hall maintenan (all Unrestricted Funds) -
furthering the objertives of the charity on a
day-to-day basis - and various currently
Restricted Funds which are focused on the
various strands of activity and costs of the
charity in pursuing its overall objeclives.
Restricted Funds
Gifts from donors to Church Restricled
Funds [see 8bove] are simply disbursed to
the stated funds. They cover gifts to
Missionaries operating in the UK. North
America, India, Myanmar. Philippines, and
Africa as well as Outreach - funding
Christian work in those countries. One
Fund specifically covers Relief support
rations in those countries.
Sources of Funds for SE Churches of
God to SE Youth Camp
It is the Trustees, and Camp Council policy
to use best endeavours to cover all annual
funning costs by the levy of fees for
attendance at each annual camp. This is
supplemented by general gifts received
from individuals and from the South East
Churches of God regular donations that
cover for minor deficit on fees versus costs
and gives addttional funds for equipment
renewal and their storage cost. Appeals are
made to South East Churches of God in
advance when uncertainly is forecasted by
regular financial risk assessment and if
neSsary, appeal is made lo central funds
in the event of severe unexpected
expendituie.
Assets
As noled under the Statement of Assets
and Liabilities. Trustees, policy is to
expense asset expenditure in the year in
which it was incurfed_ Therefore,
equipment such as IT or other Fixtures and
Fittings is not reported as an asset in the
accounts.
The Trustees consider that all assets
retained for the Chaflty's own use are held
as Unrestricted.
nla
Investment policy and
objectives including any
social investment policy
ado
led
Parn 1.46
The Charity's Risk Management Policy is
reviewed annually and the individual
componenls for part of the Business
Meeting Reviews.
Apart from safeguarding risks that are
managed via the protocols that are in
place, financial risks by virtue of reduction
of donors is remote at this stage. If there
were to be a major reduction in donors the
annual running cost is containable for a
medium period to put counter measures in
place.
We confimi that there have been no
Serious Incidents that require us to Report
in accordance wilh the Serious Incidents
Polic
A description of the principal
risks facing the charity
Pala 1_46
Other
Structure. Governance and Management
Description of charity's
trusts-
Type of goveming document
Parn 1.25
CIO Foundation Model Iupdated
16.02.20211
'aaL I Vyal lal i1 i
How is the charity
constituted?
PaR 1.25
CIO Trust
)rated
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees
Para 1.25
Persons can be appointed as Trustees who
are Elders or Deacons of The Church of
God in Hayes by the biblical protocol
approved by the Churches of God.
Additional infomiation {optional)
You ma
hoose to include further statements where relevant aboLrt.'
Policies and ProdureS
adopted for the inductio
and training of trustees
Para 1.51
Church activities
The day-to-day management of activities of
the Church is carried out by
TrusteeslElders in conjundion with
appointed Deacons and committees in
which other church members participate.
The chanty's organisational
structure and any wider
network with which the
charity works
1.51
The Elders and Deacon5 hold meetings
approximately every 4 months to consider
matters affecting the running of the church
and consider general financial
undertakings, the updating on a yearly
basis of all Regulatory documents. reports
from committees [Property Committee,
Youth Wotkers and ad hocj and risks." the
minutes of which are fonnally adopted at
the Trustees meeting.
The Elders hold mtIngS on a bi-monthly
basis to review spiritual matters and
pastoral care and any interim issues. The
Elders consider appointments of Deacons
and in conjunction with South East England
DiStrictlDio$e of Elders of the Churches
of God the appointment of Elders
Management accounts are produced on a
regular basis by the treasurer that are
reviewed by the Elders and Deacons at their
meetings.
There is a church members. business
meetin
once a
ear at which the accounts
for the year are reviewed by all members of
the church together with all the activities 2nd
the voluntary jobs list.
Receipts and Payments accounts are
prepared annually and are subject to
independent examination. Church
members I donors are provided with a copy
of the Receipts and Payments Accounts
once signed off by Trustees at the AGM.
South East Youth Camp Activities
The day-lo-day management of the South
East YoLrth Camp is carried out by Trustees
in conjunction with the Camp Council that
musl include three Charity Tiustees. Other
members of Camp Council are members
from Soulh East England Churches of God
that are nominated by the Camp Council
and approved by the South Easl England
DistricUDIose of Elders of the Churches
of God.
Camp Council meets on a regular basis to
plan. orgarbise, manage, and review each
year's camp and to provide strategy
revision as appropriate for adoption by
Truslees in conjunction with South East
England DiStricUDiose of Elders of the
Churthes of God.
Management accounts are produced on a
regular basis by the treasurer that are
reviewed by Camp Council.
Receipts and Payments accounts are
prepared annually for incorporation into the
CIO accounts under Restricted Funds and
are subject to independent examination. A
copy of this section of the accounts are
given lo South East England
DistricVDiocese of Elders of the Churches
of God.
Regulatory Documents
The Church and South East Youth Camp
updates annually Regulatory Documents
including Health & Safety, Safeguarding for
Children. Adults and Adults at Risk and
Managefflent of Volunteers Policy. GDPR
Policy, Piivacy Notice, and Consent
Noti$ a in o
eration.
See above relalionship wilh South East
England DistricUDiocese of Elders of the
Churches of God.
Relationship WFth any
related arties
Para 1.51
Other
Details of arrangements for
safe custody and
segregation of such assets
from the charity's own
assels
Additional inforniation loptional)
Names and addresses of advisers (Optional information)
Type of
Name
Address
adviser
Treasurer
George Jappy
Collington
clo Assembly Hall, 6 Georgian Close, Hayes, Bromley
BR2 7NQ
Name of chief executive or names of senior staff members {Optional infonnation)
Exemptions from disclosure
Reason for non-disclosure of ke
rsonnel details
Other o
tional information
Declarations
The trustees declare that they have approved the trustees. report above.
Signed on behalf of the charity's trustees
Signature(s)
Full name(s)
Position (eg Secretsryy
Chair, etc)
JONATHAN C
RLES STANLEY
STEPHEN JAMES OXLEY
CHAIR
SECRETARY
Date
08.07.2024
Reference and Administrative details
Charitj_name
Other name the charit
uses
Re
istered charit
number
Charity's principal address
The Church of God in Ha
es
1162316
Assembly Hall
6 Georgian Close
Hayes
Bromley
BR2 7RA
Names of the charity trustees who manage the charity
Dates acted if not forwhole
ear
Trustee name
Ol¢e lif any)
Name of person lor bodyl entitletl
oint trustee
if an
David Parker
Jonathan Charles
Stanley
Stephen Arnold Brooks
Stephen James Oxley
Peter Hurley Doel
Chairperson
Secretary
Corp.orale trustees - names of the directors at the date the re
rt was approved
Director name
Nla
Name of trustees holding title to property belonging to the chanty
Trustee name
Dates acted if not for whole
ear
David Parker
Jonathan Charles Stanle
Stephen Arnold Brooks
Ste
hen James Oxle
Peter HLJrle
Doel
Funds held as custodian trustees on behalf of others
Description of the assets
held in this capacity
nla
Name and objecls of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charit
's ob'ects
nla
CHARITY COMMISSION
FOR ENGLAND AND WAIES
THE CHURCH QF SOD IN HAYES
1162316
Receipts and payments accounts
CC16a
Forthe ppriod
1.4.23
31.03.24
To
Section A Receipts and payments
Unrestricted
funds
Restficted
Endowment
funds
Total funds
Lastyear
A1 Receipts
tK)NATIONS
FUND RAESINGACTllfftlES
TAX RECOVERED 2022123
soirrH EAST YOUTH CAMP
f3.316
3J,721
2,106
32.918
2.061
7.259
1106
5.578
18,339
18.339
Sub total(Gross in¢¢yne lor
ARJ
15.431
46A58
Sl.789
62,912
A2 Asset and In4wknent sales,
(see tablel.
Sub total
5,431
46.358
61.789
62.882
A3Pa
ments
GENERAL EXPENSES
NEED FUND
YOUTH WORK &TRANSPORT
HALL MAIMfENANCE & tr EQUIPMENr
9,284
S.870
5,870
4,565
2.074
2.074
2.106
14,710
3.Q02
2,Q61
11.365
9.980
160
146S4
.1)ft1
DISBURSED TO CHARITIES
DISBURSED TO NIISSIONARIES
TO FELLOWSHIP FUNDS
t)ONAMCW TO DEC InJRXEYJ
SOUTH EASTYOLFTH CMIP
Sub total
7.106
14740
11An
18,062
44381
18,a62
J19
17.938
A4 Asset and investment
purchases. (see table)
Sub total
17,938
46.381
64.319
55.081
Net Of re¢eipW(payments)
A5 Transfer5 bEtween lunds
A6 Cash funds last yearend
Cash funds thls year end
2.507
2.530
7,801
46,579
44.072
27,835
271
74A14
71.884
66.613
74.414
CCXX R1 accounts ISSI
0310712024
Section B Statement of assets and liabilities at the end of the period
Unrestricted
funds
toneJrEsI£
Reslri£ted
lund5
to nearest£
Re5ts4Cted
funds
to nearest t
B1 Cash fun(ts
CASH AT BAM( IExd. SE YOUTH
CAMPI
44.072
Joo
SOUTH EAST YOLttH CAMP
27.812
27.535
Total cash funds
44.072
27.812
27,835
Unrestricted
funds
to De¥rest £
Restrlcted
lunds
to neare5t£
Endowment
funds
to nÈaresi E
B2 Other monetary assets
Fund towhich
assel
Cosi loplonall
CuttÈnt ¥aluè
on*1
B3 Investmènt ass•ts
Fund tOwh*
asseLlJdon
Cost loplionall
Curreni Yalue
B4 Assets retain•d for th•
charity's own use
Hau Gew Ck)se. Hayes
Ft0h1th
*Jue
¢)n81
B5 Liabilities
Signed by one orts4v IEuslee5 on
behalfof all the Iruslees
Signalvre
Pnnt Name
Date of
val
Jffialhan Slan
en Oxte
31?12
CCXX R2 accounts ISSI
031U712024
## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name **members of** The Church of God in Hayes **On accounts for the year** 31 March 2024 **Charity no 1162316 ended (if any) Set out on pages** 2 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31/03/2024** .
- **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
|**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body**
**(if any):**
**Address:**|**Date:**|08/07/2024|
|---|---|---|
||||
||Emily Brooks||
||||
||AAT Associate Bookkeeping Membership||
||||
||39 Blount Avenue||
||East Grinstead||
||West Sussex RH19 1JJ||
1
**October 2018**
**IER**
**Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
2
**October 2018**
**IER**