2022-03-31-accounts - Wrexham Foodbank / Banc Bwyd Wrecsam

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Trustees' Annual Report for the period

Section A

From

Period start date Period end date Day Month Year Day Month Year 01 April 2021 To 31 03 2022

Reference and administration details

Charity name Wrexham Foodbank / Banc Bwyd Wrecsam

Other names charity is known by

Registered charity number (if any) 1162262 Charity's principal address Unit 1A Puleston Industrial Estate Ruabon Road Wrexham Postcode LL13 7RF

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
Gerard Doyle	Chair of Trustees
Robert Opper		Until 31/11/21
Campbell Edmondson	Treasurer
Suzanne Nantcurvis
Margaret Monaghan		Until 31/07/21	The Board of Wrexham Foodbank Trustees














Names of the truste	es for the charity, if a	ny, (for example, any cust	odian trustees)

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

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March 2012

Names and addresses of advisers (Optional information) Type of adviser Name Address	Names and addresses of advisers (Optional information) Type of adviser Name Address	Names and addresses of advisers (Optional information) Type of adviser Name Address




Name of chief executive or names of senior staff members (Optional information)

Section B

Structure, governance and management

Description of the charity’s trusts

CIO Foundation Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) Application form used; references sought and elected by board of Trustees Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

The Charity is affiliated to the Trussell Trust and seeks advice and support You may choose to include on policy matters from that organisation from time to time. Many of the additional information, where written policies of the Foodbank are derived from the Trussell Trust relevant, about: operating manual. • The Trussell Trust has collaborations with Tesco, ASDA and Sainsburys policies and procedures supermarket groups and these provide a consistent source of financial adopted for the induction and training of trustees; income for the work of the Wrexham Foodbank. Food received by public donation is controlled and weighed in and out in • the charity’s organisational accordance with policy agreed with the Trussell Trust. structure and any wider New Trustees are given written information from the Charity network with which the charity Commission on the roles & responsibilities of Trustees. works; Trustees receive regular reports from Wrexham Foodbank Management • relationship with any related Team and are in direct communication with the management team which facilitates identification of risks and each Trustee has identifiable parties; role(s) to mange such events.

trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities To relieve persons in Wrexham County Borough that are in financial hardship in such ways as the Trustees from time-to-time think appropriate, in particular but not exclusively by: Summary of the objects of the a) providing emergency food, essential toiletries, and household charity set out in its items to individuals and families in need and/or for distribution by governing document other charities and organisations working to prevent or relieve poverty. b) such other means, including (but not limited to) the provision of support, or signposting to, relevant information and other advisory services.

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March 2012

TAR Mar¢h 2012

Provision of emergency food parcels; signposting for clients in need of debt management or other forms of personal support. Advice on budgeting and Eat Well Spend Less courses to provide clients with basic cookery skills to support cost savings. Addressing issues of “Period Poverty” by providing sanitary products through collaboration with a local charity called WINGS. Provision of baby food and other products for new mothers struggling to cope through our Baby Essentials programme in conjunction with local Health Visitors. Budgetary and debt management support through our Community Money Advice Connect Centre. In carrying out this work the Trustees have had due regard to the guidance issued by the Charity Commission on public benefit. Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

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March 2012

We have three part time employees; a Project Manager, a Warehouse Manager and since July 2021, a CMA Connect Administrator. The everyday delivery of the work of the Foodbank is however reliant on several teams of volunteers with in total between 80 -100 volunteers.

These teams of volunteers are responsible for:

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

a) sorting, dating and weighing of all food donations in our warehouse b) at satellite distribution centres, befriending clients and providing drinks for them together with signposting help and advice in addition to handing out food parcels

c) preparation of food parcels in the warehouse and at each satellite d) participation in supermarket food donation collections

e) transport of food donations to and from the warehouse

f) running Eat Well Spend Less cookery & budgetary courses

g) data input to our database recording the warehouse stock in /out and client voucher data.

h) acting as drivers for our Home Delivery service

i) acting as Money Mentors in the Community Money Advice Connect Wrexham centre.

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March 2012

Section D

Summary of the main achievements of the charity during the year

Achievements and performance

Although the restrictions imposed by the Covid pandemic continued to impact our operational activity we still managed to deliver on our core objectives.

a) Food distribution: A total of 3050 vouchers were received from our referring agencies requesting food parcels an increase of 69 from last year. This represents 4379 adults and 2522 children, a total of 6901 people being fed, a slight reduction in the total number fed from 2020-21 which was 7009. The main reasons for the request for a food parcel were like previous years with low income accounting for just over 50% of requests followed by benefit delays and changes. Debt and ‘other reasons’ remain the other two main drivers for referral. The demographics of those presenting with vouchers were largely unchanged {Single Person 47.3%, Single Parent 18.6%, Family 15.3% and Couples 11.8%].
b) Food stock. The impact of Covid restrictions continued as donations via our collection bins in the local supermarkets were reduced, churches remained closed and the annual Harvest collections in schools and churches were significantly diminished. The pre-Christmas donations did go some way to restore our stock levels and in spite of these constraints a total weight of 54,306 kilograms of donated food and other essential items was received in the warehouse, a decrease of 15.9% from 2020-21. Although the number of volunteers at the warehouse had to be restricted the supply chain to our satellites was effectively maintained, and we retained the extra storage established in 2020-21.
A total of 1561 kgs of damaged or out of date stock (nominal value £2653) had to be disposed of. This was higher than 2020-21 by an additional 700 kg.
c) Distribution sites: As the year progressed access to our distribution centres increased as Covid restrictions eased. We also had to deal with losing some of our established volunteers due to understandable reluctance to return to facing the public. In the main we were able to train new volunteers and maintain our satellites. This did however bring challenges in befriending and signposting of clients.
d) Home deliveries: We were able to maintain this service through the recruitment of new volunteer drivers and this was important for areas in Wrexham County Borough which were geographically distant from our satellites. By the end of 2021 however this had to be remodelled due to demands on our warehouse which were difficult to sustain.
e) Other activity: Eat Well Spend Less programmes continued to provide training in basic cooking skills using items from our standard foodbank parcels continued but in a much-restricted way due to the pandemic.
f) Our Community Money Advice (CMA) Connect Centre provided support for clients in debt or needing budgetary advice with a part time paid administrator overseeing appointments. Client activity was managed by our 7 volunteers trained as Money Mentors but unfortunately due to personal circumstances this was

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March 2012

reduced to 6 in August 2021. The service is operated under the auspices of Community Money Advice through which our Money Mentors have access to trained and regulated Debt Advisers. The number of referrals remained low partly due to Covid and also the challenge of becoming known in the community.

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March 2012

Section E Financial review

Brief statement of the charity’s policy on reserves

The Trustees ensure there is minimum of 12 months calculated budget in our accounts to cover rent, utilities and other essential outgoings which includes salaries for all part time employees. This has been achieved throughout this financial year.

Details of any funds materially in deficit

Nil

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Our funding remained consistent through income from i) the Trussell Trust which provides funds via collaboration with Tesco, ASDA and Sainsburys supermarkets ii) individual (public) donations and iiii) church donations. We had regular monthly donors either directly into our bank account or through PayPal. Gift Aid was applied when appropriate consent given.

We were also in receipt of grants from the Trussell Trust to finance a) part of our salary costs for a new post of Operations Manager starting in March 2022 and b) purchase of tablets for our satellites to aid signposting for clients.

The main expenditure was on: salaries, warehouse rental and utilities, other room rental costs, broadband / telephone bills, van insurance and MOT/servicing and fuel costs. All of these are essential for the day to day activities of Wrexham Foodbank in delivering our key objectives.

Section F

Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Gerard Doyle

Full name(s) GERARD DOYLE Position (eg Secretary, Chair, Chair etc)

Date 05/01/2023

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March 2012

	Charity Name Wrexham Foodbank / Banc Bwyd Wrecsam	Charity Name Wrexham Foodbank / Banc Bwyd Wrecsam	Charity Name Wrexham Foodbank / Banc Bwyd Wrecsam	No (if any) 1162262	CC16a
	For the period from	Period start date 1st April 2021	To	Period end date 31st March 2022
Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ 41,720 5,668 6,238 1,357 1,255 592 56,830 - - 56,830 5,995 198 699 565 - 19,511 - - - - - 962 708 2,958 2,261 - 401 - 252 1,710 - - 36,220 - - 36,220 20,610 90,433 111,043	Restricted funds to the nearest £ 6,272 10,735 5,000 22,007 - - 22,007 14,884 1,229 651 391 3,658 1,742 4,699 822 13,956 42,032 - - 42,032 - 20,025 - 42,575 22,550	Endowment funds to the nearest £ - - - -	Total funds to the nearest £ 47,992 16,403 6,238 5,000 - 1,357 1,255 592 78,837	Last year to the nearest £
Public Donations	41,720				86,037
Trussell Trust / ASDA Grants	5,668				19,619
Coroprate donations and Grants	6,238				62,273
Grants					0
Communitydonations					3,848
Church donations	1,357				1,312
Gift Aid	1,255				1,913
Interest Received	592				243
*Sub total*(Gross income for AR)	56,830				175,244
A2 Asset and investment sales, (see table).
	-			-	-
*Sub total*	-			-	-
*Total receipts* A3 Payments
					175,244

Staff Wages /pension	5,995			20,879	24,439
IRIS Payroll	198			198	195
Phone /Broadband	699			1,928	677
Bank Charges	565			565	596
Trussell Trust	-			-	360
Warehouse Rent	19,511			19,511	18,698
ExtraStorage	-			651	649
Eat Well Spend Less	-			391	710
HolidayHunger	-			3,658
Outreach Acts 435	-			1,742
Winter Pressure	-			4,699
Satellite essentials / rent	962			962	698
Stationery	708			708	885
Warehouse essentials	2,958			3,780	7,046
Sundries	2,261			2,261	518
Home deliveries	-			-	41
Clothing	401			401	730
Training	-			-	66
Public Liability/ Contents Insurance	252			252	230
Van(includingfuel)	1,710			1,710	1,922
Outreach Parcels	-			-	118
Extrafood	-			-	1,178
CMAcosts				13,956	3,931
**Sub total **	36,220		-	78,252	63,686
A4 Asset and investment purchases, (see table)			- - - - - - -
	-			-
**Sub total **	-			-	-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
	36,220	42,032	-	78,252	63,686
	20,610	- 20,025	-	585	111,558
		-	-	-	-
	90,433	42,575	-	133,008	64,029
	111,043	22,550	-	133,593	175,587

CCXX R1 accounts (SS)

31/01/2023

Section B Statement of assets and liabilities at the end of the period

Details Details *Total cash funds* (agree balances with receipts and payments account(s)) Reliance Bank Account PayPal Petty Cash Details Redwood Deposit Bank Details Details Signature WCampbell Edmondson ~~2~~	Unrestricted funds Restricted funds to nearest £ to nearest £ 19,576 36,506 12,611 78,835 21 111,043 36,506 OK Agreement Error Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name William Campbell Edmondson	Endowment funds to nearest £
		-
		-

		-
		-
		OK
		Endowment funds to nearest £
		-
		-
		-
		-
		-
		-
		Current value (optional)
		-
		-
		-
		-
		-
		Current value (optional)
		-
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		When due (optional)






		Date of approval
WCampbell Edmondson	William Campbell Edmondson	31/01/2023
~~2~~		~~31/01/2023~~

CCXX R2 accounts (SS)

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of Wrexham Foodbank / Banc Bwyd Wrecsam On accounts for the year 31[st] March 2022 1162262 ended Set out on pages 1 & 2 Attached

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended DD / MM / YYYY .

Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent [The charity’s gross income exceeded £250,000 and I am qualified to examiner's statement undertake the examination by being a qualified member of [insert name of applicable listed body]]. Delete [ ] if not applicable.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:

the accounting records were not kept in accordance with section 130 of the Charities Act; or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Please delete the words in the brackets if they do not apply.

Signed: F P Collins Date: 30 January 2023

Name: Francis Peter Collins

Relevant professional Fellow of the Institute of Chartered Accountants in England & Wales qualification(s) or body

Oct 2018

IER

(if any):

Address: 15 Acton Road Wrexham LL11 2NA

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

Oct 2018

IER