**Trustees' Annual Report for the period**
## Section A
**From**
Period start date Period end date Day Month Year Day Month Year 01 April 2021 **To** 31 03 2022
## Reference and administration details
**Charity name** Wrexham Foodbank / Banc Bwyd Wrecsam
**Other names charity is known by**
**Registered charity number (if any)** 1162262 **Charity's principal address** Unit 1A Puleston Industrial Estate Ruabon Road Wrexham **Postcode LL13 7RF**
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Gerard
Doyle|Chair of Trustees|||
||Robert Opper||Until 31/11/21||
||Campbell
Edmondson|Treasurer|||
||Suzanne Nantcurvis||||
||Margaret Monaghan||Until 31/07/21|The Board of Wrexham
Foodbank Trustees|
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
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||**Names of the truste**|**es for the charity, if a**|**ny, (for example, any cust**|**odian trustees)**|
**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
**TAR**
March **2012**
1
|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|
|---|---|---|
||||
||||
||||
||||
|**Name of chief executive or names of senior staff members (Optional information)**|||
||||
## **Section B**
## **Structure, governance and management**
## **Description of the charity’s trusts**
CIO Foundation Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) Application form used; references sought and elected by board of Trustees Trustee selection methods
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
The Charity is affiliated to the Trussell Trust and seeks advice and support You **may choose** to include on policy matters from that organisation from time to time. Many of the additional information, where written policies of the Foodbank are derived from the Trussell Trust relevant, about: operating manual. • The Trussell Trust has collaborations with Tesco, ASDA and Sainsburys policies and procedures supermarket groups and these provide a consistent source of financial adopted for the induction and training of trustees; income for the work of the Wrexham Foodbank. Food received by public donation is controlled and weighed in and out in • the charity’s organisational accordance with policy agreed with the Trussell Trust. structure and any wider New Trustees are given written information from the Charity network with which the charity Commission on the roles & responsibilities of Trustees. works; Trustees receive regular reports from Wrexham Foodbank Management • relationship with any related Team and are in direct communication with the management team which facilitates identification of risks and each Trustee has identifiable parties; role(s) to mange such events.
- trustees’ consideration of major risks and the system and procedures to manage them.
**Section C Objectives and activities** To relieve persons in Wrexham County Borough that are in financial hardship in such ways as the Trustees from time-to-time think appropriate, in particular but not exclusively by: **Summary of the objects of the** a) providing emergency food, essential toiletries, and household **charity set out in its** items to individuals and families in need and/or for distribution by **governing document** other charities and organisations working to prevent or relieve poverty. b) such other means, including (but not limited to) the provision of support, or signposting to, relevant information and other advisory services.
**TAR**
March **2012**
2
TAR
Mar¢h 2012
Provision of emergency food parcels; signposting for clients in need of debt management or other forms of personal support. Advice on budgeting and Eat Well Spend Less courses to provide clients with basic cookery skills to support cost savings. Addressing issues of “Period Poverty” by providing sanitary products through collaboration with a local charity called WINGS. Provision of baby food and other products for new mothers struggling to cope through our Baby Essentials programme in conjunction with local Health Visitors. Budgetary and debt management support through our Community Money Advice Connect Centre. In carrying out this work the Trustees have had due regard to the guidance issued by the Charity Commission on public benefit. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
**TAR**
March **2012**
4
We have three part time employees; a Project Manager, a Warehouse Manager and since July 2021, a CMA Connect Administrator. The everyday delivery of the work of the Foodbank is however reliant on several teams of volunteers with in total between 80 -100 volunteers.
These teams of volunteers are responsible for:
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
a) sorting, dating and weighing of all food donations in our warehouse b) at satellite distribution centres, befriending clients and providing drinks for them together with signposting help and advice in addition to handing out food parcels
c) preparation of food parcels in the warehouse and at each satellite d) participation in supermarket food donation collections
e) transport of food donations to and from the warehouse
- f) running Eat Well Spend Less cookery & budgetary courses
g) data input to our database recording the warehouse stock in /out and client voucher data.
h) acting as drivers for our Home Delivery service
i) acting as Money Mentors in the Community Money Advice Connect Wrexham centre.
**TAR**
March **2012**
5
## Section D
## **Summary of the main achievements of the charity during the year**
## Achievements and performance
Although the restrictions imposed by the Covid pandemic continued to impact our operational activity we still managed to deliver on our core objectives.
- a) Food distribution: A total of 3050 vouchers were received from our referring agencies requesting food parcels an increase of 69 from last year. This represents 4379 adults and 2522 children, a total of 6901 people being fed, a slight reduction in the total number fed from 2020-21 which was 7009. The main reasons for the request for a food parcel were like previous years with low income accounting for just over 50% of requests followed by benefit delays and changes. Debt and ‘other reasons’ remain the other two main drivers for referral. The demographics of those presenting with vouchers were largely unchanged {Single Person 47.3%, Single Parent 18.6%, Family 15.3% and Couples 11.8%].
- b) Food stock. The impact of Covid restrictions continued as donations via our collection bins in the local supermarkets were reduced, churches remained closed and the annual Harvest collections in schools and churches were significantly diminished. The pre-Christmas donations did go some way to restore our stock levels and in spite of these constraints a total weight of 54,306 kilograms of donated food and other essential items was received in the warehouse, a decrease of 15.9% from 2020-21. Although the number of volunteers at the warehouse had to be restricted the supply chain to our satellites was effectively maintained, and we retained the extra storage established in 2020-21.
- A total of 1561 kgs of damaged or out of date stock (nominal value £2653) had to be disposed of. This was higher than 2020-21 by an additional 700 kg.
- c) Distribution sites: As the year progressed access to our distribution centres increased as Covid restrictions eased. We also had to deal with losing some of our established volunteers due to understandable reluctance to return to facing the public. In the main we were able to train new volunteers and maintain our satellites. This did however bring challenges in befriending and signposting of clients.
- d) Home deliveries: We were able to maintain this service through the recruitment of new volunteer drivers and this was important for areas in Wrexham County Borough which were geographically distant from our satellites. By the end of 2021 however this had to be remodelled due to demands on our warehouse which were difficult to sustain.
- e) Other activity: Eat Well Spend Less programmes continued to provide training in basic cooking skills using items from our standard foodbank parcels continued but in a much-restricted way due to the pandemic.
- f) Our Community Money Advice (CMA) Connect Centre provided support for clients in debt or needing budgetary advice with a part time paid administrator overseeing appointments. Client activity was managed by our 7 volunteers trained as Money Mentors but unfortunately due to personal circumstances this was
**TAR**
March **2012**
6
reduced to 6 in August 2021. The service is operated under the auspices of Community Money Advice through which our Money Mentors have access to trained and regulated Debt Advisers. The number of referrals remained low partly due to Covid and also the challenge of becoming known in the community.
**TAR**
March **2012**
7
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
The Trustees ensure there is minimum of 12 months calculated budget in our accounts to cover rent, utilities and other essential outgoings which includes salaries for all part time employees. This has been achieved throughout this financial year.
**Details of any funds materially in deficit**
Nil
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
Our funding remained consistent through income from i) the Trussell Trust which provides funds via collaboration with Tesco, ASDA and Sainsburys supermarkets ii) individual (public) donations and iiii) church donations. We had regular monthly donors either directly into our bank account or through PayPal. Gift Aid was applied when appropriate consent given.
We were also in receipt of grants from the Trussell Trust to finance a) part of our salary costs for a new post of Operations Manager starting in March 2022 and b) purchase of tablets for our satellites to aid signposting for clients.
- The main expenditure was on: salaries, warehouse rental and utilities, other room rental costs, broadband / telephone bills, van insurance and MOT/servicing and fuel costs. All of these are essential for the day to day activities of Wrexham Foodbank in delivering our key objectives.
## **Section F**
## **Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** _Gerard Doyle_
**Full name(s)** GERARD DOYLE **Position (eg Secretary, Chair,** Chair **etc)**
**Date** 05/01/2023
**TAR**
March **2012**
8
||**Charity Name**
**Wrexham Foodbank / Banc Bwyd Wrecsam**|**Charity Name**
**Wrexham Foodbank / Banc Bwyd Wrecsam**|**Charity Name**
**Wrexham Foodbank / Banc Bwyd Wrecsam**|**No (if any)**
**1162262**|**No (if any)**
**1162262**|**No (if any)**
**1162262**|**CC16a**|
|---|---|---|---|---|---|---|---|
||**For the period**
**from**|Period start date
1st April 2021|**To**||Period end date
31st March 2022|||
|**Section A Receipts and payments**||||||||
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**41,720**
**5,668**
**6,238**
**1,357**
**1,255**
**592**
**56,830**
**-**
**-**
**56,830**
**5,995**
**198**
**699**
**565**
**-**
**19,511**
**-**
**-**
**-**
**-**
**-**
**962**
**708**
**2,958**
**2,261**
**-**
**401**
**-**
**252**
**1,710**
**-**
**-**
**36,220**
**-**
**-**
**36,220**
**20,610**
**90,433**
**111,043**|**Restricted**
**funds**
**to the nearest £**
**6,272**
**10,735**
**5,000**
**22,007**
**-**
**-**
**22,007**
**14,884**
**1,229**
**651**
**391**
**3,658**
**1,742**
**4,699**
**822**
**13,956**
**42,032**
**-**
**-**
**42,032**
**- 20,025**
**-**
**42,575**
**22,550**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**||**Total funds**
**to the nearest £**
**47,992**
**16,403**
**6,238**
**5,000**
**-**
**1,357**
**1,255**
**592**
**78,837**||**Last year**
**to the nearest £**|
|Public Donations|**41,720**||||||**86,037**|
|Trussell Trust / ASDA Grants|**5,668**||||||**19,619**|
|Coroprate donations and Grants|**6,238**||||||**62,273**|
|Grants|||||||0|
|Communitydonations|||||||**3,848**|
|Church donations|**1,357**||||||**1,312**|
|Gift Aid|**1,255**||||||**1,913**|
|Interest Received|**592**||||||**243**|
|**_Sub total_**_(Gross income for_
_AR)_|**56,830**||||||**175,244**|
|**A2 Asset and investment sales,**
**(see table).**||||||||
||**-**||||**-**||**-**|
|**_Sub total_**|**-**||||**-**||**-**|
|**_Total receipts_ **
**A3 Payments**||||||||
||||||||**175,244**|
|||||||||
|Staff Wages /pension|**5,995**||||**20,879**||**24,439**|
|IRIS Payroll|**198**||||**198**||**195**|
|Phone /Broadband|**699**||||**1,928**||**677**|
|Bank Charges|**565**||||**565**||**596**|
|Trussell Trust|**-**||||**-**||**360**|
|Warehouse Rent|**19,511**||||**19,511**||**18,698**|
|ExtraStorage|**-**||||**651**||**649**|
|Eat Well Spend Less|**-**||||**391**||**710**|
|HolidayHunger|**-**||||**3,658**|||
|Outreach Acts 435|**-**||||**1,742**|||
|Winter Pressure|**-**||||**4,699**|||
|Satellite essentials / rent|**962**||||**962**||**698**|
|Stationery|**708**||||**708**||**885**|
|Warehouse essentials|**2,958**||||**3,780**||**7,046**|
|Sundries|**2,261**||||**2,261**||**518**|
|Home deliveries|**-**||||**-**||**41**|
|Clothing|**401**||||**401**||**730**|
|Training|**-**||||**-**||**66**|
|Public Liability/ Contents Insurance|**252**||||**252**||**230**|
|Van(includingfuel)|**1,710**||||**1,710**||**1,922**|
|Outreach Parcels|**-**||||**-**||**118**|
|Extrafood|**-**||||**-**||**1,178**|
|CMAcosts|||||**13,956**||**3,931**|
|**_Sub total_ **|**36,220**||**-**||**78,252**||**63,686**|
|**A4 Asset and investment**
**purchases, (see table)**|||**-**
**-**
**-**
**-**
**-**
**-**
**-**|||||
||**-**||||**-**|||
|**_Sub total_ **|**-**||||**-**||**-**|
|**_Total payments_ **
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||||
||**36,220**|**42,032**|**-**||**78,252**||**63,686**|
||**20,610**|**- 20,025**|**-**||**585**||**111,558**|
|||**-**|**-**||**-**||**-**|
||**90,433**|**42,575**|**-**||**133,008**||**64,029**|
||**111,043**|**22,550**|**-**||**133,593**||**175,587**|
CCXX R1 accounts (SS)
31/01/2023
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**
CCXX R2 accounts (SS)|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Reliance Bank Account
PayPal
Petty Cash
**Details**
Redwood Deposit Bank
**Details**
**Details**
Signature
_WCampbell Edmondson_
~~2~~|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**19,576**
**36,506**
**12,611**
**78,835**
**21**
**111,043**
**36,506**
OK
Agreement Error
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
William Campbell Edmondson
|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**-**|
||||**-**|
|||||
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
||_WCampbell Edmondson_|William Campbell Edmondson|31/01/2023|
||~~2~~||~~31/01/2023~~|
CCXX R2 accounts (SS)
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name **members of** Wrexham Foodbank / Banc Bwyd Wrecsam **On accounts for the year** 31[st] March 2022 **1162262 ended Set out on pages** 1 & 2 Attached
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **DD / MM / YYYY** .
**Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** [The charity’s gross income exceeded £250,000 and I am qualified to **examiner's statement** undertake the examination by being a qualified member of [insert name of applicable listed body]]. _Delete_ [ ] _if not applicable._
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Signed:** _F P Collins_ **Date:** 30 January 2023
**Name:** Francis Peter Collins
**Relevant professional** Fellow of the Institute of Chartered Accountants in England & Wales **qualification(s) or body**
**Oct 2018**
1
**IER**
## **(if any):**
**Address:** 15 Acton Road Wrexham LL11 2NA
## **Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
**Oct 2018**
2
**IER**