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2025-03-31-accounts

Trustees’ Annual Report for the period

From 1[st] April 2024 To 31[st] March 2025

Charity name: Baslow Village Hall CIO

Charity registration number: 1162216

Objectives and Activities

SORP
reference
Summary of the purposes
of the charity as set out in
its governing document		 Para 1.17 The provision and maintenance of a
Village Hall for the use of the inhabitants
of Baslow and Bubnell
Summary of the main
activities in relation to
those purposes for the
public benefit, in
particular, the activities,
projects or services
identified in the accounts.		 Para 1.17
and 1.19		 All the Village Hall User Bodies with a
current Nominated Charity Trustee used
the Hall throughout the year for various
meetings and activities. In addition, there
was a range of other bookings including:
fitness and mobility classes, children's
parties, family gatherings, theatre and
other live productions, quiz evenings, art
classes and shows, business meetings
and seminars.
All required meetings of Trustees, sub
committees and the June 2024 AGM have
taken place.
Statement confirming
whether the trustees have
had regard to the
guidance issued by the
Charity Commission on
public benefit		 Para 1.18 The trustees are aware of the requirement
for the hall to be used for public benefit
and our provision complies with this.

Additional information (optional) You may choose to include further statements where relevant about:


SORP
reference
Policy on grant making Para 1.38 No grants were made
Policy on social
investment including
program related
investment		 Para 1.38 There are no investments other than cash
in the bank
Contribution made by
volunteers		 Para 1.38 All trustees and helpers are volunteers
Other

Achievements and Performance

SORP
reference
Summary of the main
achievements of the
charity, identifying the
difference the charity’s
work has made to the
circumstances of its
beneficiaries and any
wider benefits to society
as a whole.		 Para 1.20 Recruitment of new trustees has been
difficult but a replacement Premises
Trustee has now been found and will start
with effect from the AGM in June 2025. We
formed a premises sub-committee to deal
with premises matters in the meantime.
The Secretary Trustee is due to retire at
the AGM in June 2025. A new volunteer
has been found to take on this role.
The Senior Citizens have not found anyone
to become a trustee so the post is vacant,
along with the History Group which
remains unfilled but the Parochial Church
Council did nominate a Trustee this year.
Our new Marketing Trustee has improved
the hall’s social media profile and is
steadily gaining more followers.
Advertising and publicity around events
has improved and we are looking to
improve fundraising efforts in the coming
year.
The hall provides a focal point for many
residents of the village and the
surrounding area as its hirer’s run many
weekly classes and social gatherings
which are particularly invaluable to young
and old people. Exercise classes are very
well attended by locals and people from
other villages.
It has recently obtained a Premises
Licence which will enable it to widen the
scope of events it is able to put on and
attract more hirers.

Additional information (optional) You may choose to include further statements where relevant about:


Achievements against
objectives set
Para 1.41
Our main objective is to serve the
community and to maintain the hall’s
facilities in a condition that meets users’
needs.
Grant funding was obtained to help with
refurbishment of the gents’ toilets,
resurfacing the exterior access paths to
the hall and upgrade the external lighting.
These improvements have been well
received by all our hall users.
Performance of
fundraising activities
against objectives set		 Para 1.41 The Charity hosted a “Live & Local”
concert, a tribute band, and several Craft
fairs during the year which raised just over
£1,000
Investment performance
against objectives		 Para 1.41 The charity has no investments
Other

Financial Review

Financial Review
Review of the charity’s
financial position at the
end of the period		 Para 1.21 The financial position at 31/03/25 was
satisfactory. Hire income increased by
18%, partly because of the effect of price
increases. However, further increases in
income cannot be guaranteed, although
improved marketing should help. The hall
also faces increased competition from
other premises, so we need to continue to
improve the facilities we offer requiring
further funds. Costs continued to rise,
especially energy and repairs, and in view
of this, finding ways to save money has
been a priority.
Statement explaining
the policy for holding
reserves stating why
they are held		 Para 1.22 As at 31/3/25, the charity held £34,434 at the
bank. Most of the funds are held in a deposit
account to earn interest with a smaller balance
in the current account to cover regular
expenditure. Some of the funds have restricted
use. £875 was received as a grant and is held
for refurbishing the hall floor. £700 has been
donated to the hall towards the cost of a
projector, for which fundraising is ongoing. A
further £400 is held for work to improve the loft
ladder and £385 to put towards flood defences.
Funds are also earmarked (but are
unrestricted) for emergency repairs and the
balance on this fund was £10,504 at the end of
the year. Although the hall has been
successful in obtaining some grant funding for
works to the hall, this did not cover the full
amount, and £6,528 of the hall’s reserves were
needed to contribute to the total cost. It
therefore remains important that sufficient
reserves are held to cover this type of
situation. In addition, the hall is dependent on
its fundraising efforts to cover day to day
costs. Reserves are therefore essential in
order to keep the hall running in case
fundraising is insufficient in any period.
Amount of reserves held Para 1.22 £12,864
Reasons for holding
zero reserves		 Para 1.22 Not applicable
Details of fund
materially in deficit		 Para 1.24 Not material
Explanation of any
uncertainties about the		 Para 1.23 No uncertainty

charity continuing as a going concern

Additional information (optional)
You may choose to include further statements where relevant about:		 Additional information (optional)
You may choose to include further statements where relevant about:		 Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal
sources of funds
(including any
fundraising)		 Para 1.47 Fees for hiring out the Hall, profits from
concerts and other fundraising events, grants
and donations.
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46 Not applicable, as no investments held.
A description of the
principal risks facing the
charity		 Para 1.46 1. Partial or total destruction of the Hall, but
insurance is held to cover such.
2. A lack of bookings to the point where there
were insufficient funds to maintain the Hall.
3. A law suit regarding injury sustained on
the premises, but there is in place a Health
& Safety Policy, and a Risk Assessment is
carried out periodically, and moreover
insurance is held to cover such liability.
4. Ongoing high energy and insurance
costs, beyond what can be funded from
increasing hire fees.
Other

Structure, Governance and Management


Description of charity’s
trusts:
Foundation model for a C.I.O
Type of governing
document		 Para
1.25		 Constitution dated 15thJune, 2015
How is the charity
constituted?		 Para
1.25		 Charitable Incorporated Organisation
Trustee selection methods
including details of any
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees		 Para
1.25		 Appointed Trustees are elected at the
AGM by residents of the area of benefit.
Ex-Officio Trustee is the vicar of St
Anne’s Parish Church, Baslow.
Nominated Trustees are put forward by
the local clubs, societies and
associations that are designated the User
Bodies of the Hall

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures
adopted for the
induction and training of
trustees		 Para 1.51 New Trustees receive an induction pack
which includes such information as: The
Charity Commission leaflet “The Essential
Trustee”; the Constitution; annual
accounts and latest report. The
Administration Sub Committee has
reviewed our induction pack in the light of
increasing regulations associated with
running such a Charity and a member has
the responsibility for Trustee Induction.
Trustees are circulated with information
from Rural Action Derbyshire (RAD) and
encouraged to attend any relevant training
courses.
The charity’s
organisational structure
and any wider network
with which the charity
works		 Para 1.51 The Committee of Trustees meet Quarterly.
The sub committees meet as and when
required. The Charity has become an
affiliated member of Rural Action
Derbyshire (RAD) and has links with Action
with Communities in Rural England (ACRE)
and receives appropriate information and
publications.
Relationship with any
related parties		 Para 1.51 Under its Constitution the Hall is obliged to
permit St Anne’s Parish Church Baslow to
use the premises free of hire charge,
subject to covering relevant heating and
lighting costs.
Other

Reference and Administrative details

Charity name Baslow Village Hall
Other name the charity
uses		 None
Registered charity
number		 1162216
Charity’s principal
address		 Nether End,
Baslow,
Derbyshire
DE45 1SR

Names of the charity trustees who manage the charity

Names of the
charity trustees
who manage the
charity
1
2
3
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
year
R Plumb Chairman Wholeyear
I Mailer Treasurer To June 2024
L Dale Treasurer From June 2024
A Haynes Secretary Wholeyear
J Temple Marketing From June 2024
J Petty Premises To June 2024
Vacant Vicar of St. Anne’s Church N/A
E Goldsack Wholeyear
D Gridley To June 2024
J Shaw Wholeyear
J Newton Wholeyear
J Rawlinson To June 2024
J Powell To June 2024
C Osman Wholeyear
R Powell Wholeyear
G Stunt From June 2024
J Hopkins From Oct 2024

– Corporate trustees names of the directors at the date the report was approved

Director name None

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year
None

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity None
Name and objects of the charity on whose behalf the
assets are held and how this falls within the custodian
charity’s objects		 None
Details of arrangements for safe custody and
segregation of such assets from the charity’s own
assets		 Not applicable

Additional information (optional)

Names and addresses of advisers (Optional information) Type of adviser Charity Advisors Solicitors

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

None

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Richard Plumb Full name(s) Richard Plumb Position (eg Secretary, Chair, etc) Chairman

Date

23[rd] June 2025

BASLOW VILLAGE HALL C.I.O. Registered Charity No 1162216

Accounts for the Year Ended 31st March 2025

BASLOW VILLAGE HALL C.I.O. Registered Charity No. 1162216

Accounts for the Year Ended 31[st] March 2025

RECEIPTS AND PAYMENTS ACCOUNT
RECEIPTS
Non-local/Commercial hirings
Local Hirings
Total hirings
Events – gross income
Grants
Misc non-hire income
Donations – flood recovery fund
Amazon Smile donations
Other donations
Interest
PAYMENTS
Gas and Electricity
Water rates
Broadband charges
Wages
Accountants fees
Cleaning
Refuse collection
Repairs & maintenance
Stationery, supplies & sundries
Events fees & expenses
Licences
Insurance
Garden Maintenance
Subscriptions
Bank charges
Refunds
Advertising
Excess of receipts over payments
Transfers between funds
Cash funds brought forward
Cash funds carried forward
STATEMENT OF ASSETS AND LIABILITIES
CASH FUNDS
Current Account
Deposit Account
Total cash funds
OTHER MONETARY ASSETS
March hire fees due
LIABILITIES
Deposits held for future events
PAYE on salaries		 Notes
7
5
5
5
4
7
2
2
6
6		 £
7,655
10,162
Unrestricted
Funds		 Year ended
31.03.2025
£
Restricted
Funds		 Year ended
31.03.2025
£
Restricted
Funds		 Total Funds
£
17,817
1,679
10,443
224
0
0
1,128
504
31,795
30,952
843
0
33,591
34,434
1,154
33,280
34,434
1,140
420
54
474		 £
5,463
9,579
Unrestricted
Funds		 Year ended
31.03.2024
Total Funds
£
£
Restricted
Funds		 Year ended
31.03.2024
Total Funds
£
£
Restricted
Funds
17,817
1,679
224
228
504		 10,443
900		 15,042
3,262
65
21
175		 0
2,844		 15,042
3,262
0
65
2,844
21
0
175
20,452 11,343 18,565 2,844 21,409
3,462
568
406
1,554
282
2,828
531
8,629
362
670
206
540
488
293
81
0
309		 9,743 2,866
539
286
1,522
360
2,653
490
1,031
734
2,087
136
2,643
427
257
89
170
226		 481
85
1,123
21,209 9,743 16,516 1,689 18,205
(757)
0
32,831		 1,600
0
760		 2,049
395
30,387		 1,155
(395)
0		 3,204
0
30,387
32,074 2,360 32,831 760 33,591
1,154
30,920		 0
2,360		 23,315
9,516		 0
760		 23,315
10,276
32,074 2,360 32,831 760 33,591
1,140 0 926 0 926
420
54		 0
0		 630
48		 0
0		 630
48
474 0 678 0 678

TREASURER'S STATEMENT

I have prepared the financial statements on pages 1 to 2 for the year ended 31st March 2025 from the accounting records of the village hall.

Lorraine Dale Treasurer 30/04/2025

Page 1

BASLOW VILLAGE HALL C.I.O.

NOTES

Registered Charity No. 1162216 Accounts for the Year Ended 31st March 2025

1 ACCOUNTING POLICIES

The financial statements have been prepared in accordance with the Charities Act 2011 using the Receipts and Payments basis available to small charities.

2 FUND ACCOUNTING

Unrestricted Funds may be used by the village hall for any of its ordinary purposes at the discretion of the Trustees

Designated Funds represent unrestricted funds set aside by the Trustees for specific designated purposes; they can be transferred back into general funds at the Trustees' discretion.

Restricted Funds represent income which may be expended only on those restricted objects provided in the terms of a trust or bequest, or donations or grants received or invited for a specific purpose. These funds can only be spent on the specific purpose for which they were given. Any balance remaining unspent must be carried forward as a balance on that fund for future expenditure on that specific purpose, or returned; it cannot be absorbed into general funds.

The restricted funds balance at 31.03.25 was £2,360, (2024 -£760)

Permanent Endowment Fund

Land and Buildings: Baslow Village Hall, Nether End, Baslow.

3 MONETARY ASSETS

The village hall monies are held in segregated accounts.

4
Repairs and Maintenance
Door easing after flood
Exterior lighting upgrade
Resurfacing to exterior of hall
Refurbishment of gentlemens toilets
Electrical repairs and maintenance
Other maintenance expenditure
5
Grants and donations received (restricted funds)
Grant from the UK Shared Prosperity Fund
Other grants
Donations		 £
£
375
752
524
5,481
3,819
3,135
2,185
1,535
566
Paid from
restricted
funds
Paid from
unrestricted
funds		 £
£
375
752
524
5,481
3,819
3,135
2,185
1,535
566
Paid from
restricted
funds
Paid from
unrestricted
funds
£9,743
£8,629
£
9,368
1,075
900
£11,343

The UKSPF grant contributed towards refurbishment of the gentlemens toilets, resurfacing the exterior, and upgrading the external lighting. The remaining costs of these projects were paid from unrestricted funds.

Other grants were received to scrub and seal the hall floor and improving the loft ladder. Donations have been received for the loft ladder, and a projector.

In 2024, donations to the flood recovery fund totalled £2,844. Of this, £2,084 was spent in 2024. In 2025, £375 was spent easing the internal doors, which expanded due to water. The remaining £385 will be put towards repairing the boundary wall.

6 PAYE of £54 was due to HMRC, payable April 2025.

Deposits paid in advance for future events total £420. These will only be refunded in the event of cancellation in accordance with the halls terms and conditions.

8 Assets retained for the Charities own use

Furniture (Chairs and tables)

Fittings (Curtains, blinds, electrical trunking, internal IT network) Cleaning equipment

Kitchen equipment (cooker, fridge, crockery & cutlery)

P A System

Bookings phone

The above assets, together with the Permanent Endowment Fund referred to above in note 2, and together with the Cash Funds at bank as shown on page 1, were all made over by a Vesting Declaration of the 1st October 2015 from the Charity bearing registered number 520414 and also known as "Baslow Village Hall".

Page 2

BASLOW VILLAGE HALL C.I.O Registered Charity No. 1162216

Accounts for the Year Ended 31[st] March 2025

INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS

I report to the trustees on my examination of the accounts of Baslow Village Hall for the year ended 31st March 2025, which are set out on pages 1 and 2.

Responsibilities and basis of report

The charity's trustees are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011. ("the Act").

I report in respect of my examination of the charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent Examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in any material respect:

accounting records were not kept in accordance with section 130 of the Act or

the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed by the Independent Examiner: date: 9[th] June 2025

Name: Rachel Brown

Relevant professional qualification: Accountant

Address: Holmcroft, Over Lane, Baslow, DE45 1SA

Page 3