## **Trustees’ Annual Report for the period**
**From 1[st] April 2024 To 31[st] March 2025**
**Charity name: Baslow Village Hall CIO**
**Charity registration number: 1162216**
## **Objectives and Activities**
||SORP
reference||
|---|---|---|
|Summary of the purposes
of the charity as set out in
its governing document|Para 1.17|**The provision and maintenance of a**
**Village Hall for the use of the inhabitants**
**of Baslow and Bubnell**|
|Summary of the main
activities in relation to
those purposes for the
public benefit, in
particular, the activities,
projects or services
identified in the accounts.|Para 1.17
and 1.19|**All the Village Hall User Bodies with a**
**current Nominated Charity Trustee used**
**the Hall throughout the year for various**
**meetings and activities. In addition, there**
**was a range of other bookings including:**
**fitness and mobility classes, children's**
**parties, family gatherings, theatre and**
**other live productions, quiz evenings, art**
**classes and shows, business meetings**
**and seminars.**
**All required meetings of Trustees, sub**
**committees and the June 2024 AGM have**
**taken place.**|
|Statement confirming
whether the trustees have
had regard to the
guidance issued by the
Charity Commission on
public benefit|Para 1.18|**The trustees are aware of the requirement**
**for the hall to be used for public benefit**
**and our provision complies with this.**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||
SORP
reference||
|---|---|---|
|Policy on grant making|Para 1.38|**No grants were made**|
|Policy on social
investment including
program related
investment|Para 1.38|**There are no investments other than cash**
**in the bank**|
|Contribution made by
volunteers|Para 1.38|**All trustees and helpers are volunteers**|
|Other|||
## **Achievements and Performance**
||SORP
reference||
|---|---|---|
|Summary of the main
achievements of the
charity, identifying the
difference the charity’s
work has made to the
circumstances of its
beneficiaries and any
wider benefits to society
as a whole.|Para 1.20|**Recruitment of new trustees has been**
**difficult but a replacement Premises**
**Trustee has now been found and will start**
**with effect from the AGM in June 2025. We**
**formed a premises sub-committee to deal**
**with premises matters in the meantime.**
**The Secretary Trustee is due to retire at**
**the AGM in June 2025. A new volunteer**
**has been found to take on this role.**
**The Senior Citizens have not found anyone**
**to become a trustee so the post is vacant,**
**along with the History Group which**
**remains unfilled but the Parochial Church**
**Council did nominate a Trustee this year.**
**Our new Marketing Trustee has improved**
**the hall’s social media profile and is**
**steadily gaining more followers.**
**Advertising and publicity around events**
**has improved and we are looking to**
**improve fundraising efforts in the coming**
**year.**
**The hall provides a focal point for many**
**residents of the village and the**
**surrounding area as its hirer’s run many**
**weekly classes and social gatherings**
**which are particularly invaluable to young**
**and old people. Exercise classes are very**
**well attended by locals and people from**
**other villages.**
**It has recently obtained a Premises**
**Licence which will enable it to widen the**
**scope of events it is able to put on and**
**attract more hirers.**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|
Achievements against
objectives set|
Para 1.41|
**Our main objective is to serve the**
**community and to maintain the hall’s**
**facilities in a condition that meets users’**
**needs.**
**Grant funding was obtained to help with**
**refurbishment of the gents’ toilets,**
**resurfacing the exterior access paths to**
**the hall and upgrade the external lighting.**
**These improvements have been well**
**received by all our hall users.**|
|---|---|---|
||||
|---|---|---|
|Performance of
fundraising activities
against objectives set|Para 1.41|**The Charity hosted a “Live & Local”**
**concert, a tribute band, and several Craft**
**fairs during the year which raised just over**
**£1,000**|
|Investment performance
against objectives|Para 1.41|**The charity has no investments**|
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the
end of the period|Para 1.21|**The financial position at 31/03/25 was**
**satisfactory. Hire income increased by**
**18%, partly because of the effect of price**
**increases. However, further increases in**
**income cannot be guaranteed, although**
**improved marketing should help. The hall**
**also faces increased competition from**
**other premises, so we need to continue to**
**improve the facilities we offer requiring**
**further funds. Costs continued to rise,**
**especially energy and repairs, and in view**
**of this, finding ways to save money has**
**been a priority.**|
|Statement explaining
the policy for holding
reserves stating why
they are held|Para 1.22|**As at 31/3/25, the charity held £34,434 at the**
**bank. Most of the funds are held in a deposit**
**account to earn interest with a smaller balance**
**in the current account to cover regular**
**expenditure. Some of the funds have restricted**
**use. £875 was received as a grant and is held**
**for refurbishing the hall floor. £700 has been**
**donated to the hall towards the cost of a**
**projector, for which fundraising is ongoing. A**
**further £400 is held for work to improve the loft**
**ladder and £385 to put towards flood defences.**
**Funds are also earmarked (but are**
**unrestricted) for emergency repairs and the**
**balance on this fund was £10,504 at the end of**
**the year. Although the hall has been**
**successful in obtaining some grant funding for**
**works to the hall, this did not cover the full**
**amount, and £6,528 of the hall’s reserves were**
**needed to contribute to the total cost. It**
**therefore remains important that sufficient**
**reserves are held to cover this type of**
**situation. In addition, the hall is dependent on**
**its fundraising efforts to cover day to day**
**costs. Reserves are therefore essential in**
**order to keep the hall running in case**
**fundraising is insufficient in any period.**|
|Amount of reserves held|Para 1.22|**£12,864**|
|Reasons for holding
zero reserves|Para 1.22|**Not applicable**|
|Details of fund
materially in deficit|Para 1.24|**Not material**|
|Explanation of any
uncertainties about the|Para 1.23|**No uncertainty**|
charity continuing as a going concern
|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|
|---|---|---|
|The charity’s principal
sources of funds
(including any
fundraising)|Para 1.47|**Fees for hiring out the Hall, profits from**
**concerts and other fundraising events, grants**
**and donations.**|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**Not applicable, as no investments held.**|
|A description of the
principal risks facing the
charity|Para 1.46|**1. Partial or total destruction of the Hall, but**
**insurance is held to cover such.**
**2. A lack of bookings to the point where there**
**were insufficient funds to maintain the Hall.**
**3. A law suit regarding injury sustained on**
**the premises, but there is in place a Health**
**& Safety Policy, and a Risk Assessment is**
**carried out periodically, and moreover**
**insurance is held to cover such liability.**
**4. Ongoing high energy and insurance**
**costs, beyond what can be funded from**
**increasing hire fees.**|
|Other|||
## **Structure, Governance and Management**
|
Description of charity’s
trusts:||
**Foundation model for a C.I.O**|
|---|---|---|
|Type of governing
document|Para
1.25|**Constitution dated 15thJune, 2015**|
|How is the charity
constituted?|Para
1.25|**Charitable Incorporated Organisation**|
|Trustee selection methods
including details of any
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees|Para
1.25|**Appointed Trustees are elected at the**
**AGM by residents of the area of benefit.**
**Ex-Officio Trustee is the vicar of St**
**Anne’s Parish Church, Baslow.**
**Nominated Trustees are put forward by**
**the local clubs, societies and**
**associations that are designated the User**
**Bodies of the Hall**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the
induction and training of
trustees|Para 1.51|**New Trustees receive an induction pack**
**which includes such information as: The**
**Charity Commission leaflet “The Essential**
**Trustee”; the Constitution; annual**
**accounts and latest report. The**
**Administration Sub Committee has**||
|---|---|---|---|
|||**reviewed our induction pack in the light of**
**increasing regulations associated with**
**running such a Charity and a member has**
**the responsibility for Trustee Induction.**
**Trustees are circulated with information**
**from Rural Action Derbyshire (RAD) and**
**encouraged to attend any relevant training**
**courses.**|
|---|---|---|
|The charity’s
organisational structure
and any wider network
with which the charity
works|Para 1.51|**The Committee of Trustees meet Quarterly.**
**The sub committees meet as and when**
**required. The Charity has become an**
**affiliated member of Rural Action**
**Derbyshire (RAD) and has links with Action**
**with Communities in Rural England (ACRE)**
**and receives appropriate information and**
**publications.**|
|Relationship with any
related parties|Para 1.51|**Under its Constitution the Hall is obliged to**
**permit St Anne’s Parish Church Baslow to**
**use the premises free of hire charge,**
**subject to covering relevant heating and**
**lighting costs.**|
|Other|||
## **Reference and Administrative details**
|Charity name|Baslow Village Hall|
|---|---|
|Other name the charity
uses|None|
|Registered charity
number|1162216|
|Charity’s principal
address|Nether End,
Baslow,
Derbyshire
DE45 1SR|
**Names of the charity trustees who manage the charity**
||**Names of the**
**charity trustees**
**who manage the**
**charity**|||
|---|---|---|---|
|1
2
3
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|
||R Plumb|Chairman|Wholeyear|
||I Mailer|Treasurer|To June 2024|
||L Dale|Treasurer|From June 2024|
||A Haynes|Secretary|Wholeyear|
||J Temple|Marketing|From June 2024|
||J Petty|Premises|To June 2024|
||Vacant|Vicar of St. Anne’s Church|N/A|
||E Goldsack||Wholeyear|
||D Gridley||To June 2024|
||J Shaw||Wholeyear|
||J Newton||Wholeyear|
||J Rawlinson||To June 2024|
||J Powell||To June 2024|
||C Osman||Wholeyear|
||R Powell||Wholeyear|
||G Stunt||From June 2024|
||J Hopkins||From Oct 2024|
|||||
|||||
|||||
|||||
## – Corporate trustees names of the directors at the date the report was approved
**Director name None**
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for whole year**||
|---|---|---|
|**None**|||
||||
||||
||||
||||
||||
## **Funds held as custodian trustees on behalf of others**
|Description of the assets held in this capacity|None|
|---|---|
|Name and objects of the charity on whose behalf the
assets are held and how this falls within the custodian
charity’s objects|None|
|Details of arrangements for safe custody and
segregation of such assets from the charity’s own
assets|Not applicable|
## **Additional information (optional)**
**Names and addresses of advisers (Optional information) Type of adviser Charity Advisors Solicitors**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
**None**
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
## **Signed on behalf of the charity’s trustees**
**Signature(s)** Richard Plumb **Full name(s)** Richard Plumb **Position (eg Secretary, Chair, etc)** Chairman
**Date**
23[rd] June 2025
# **BASLOW VILLAGE HALL C.I.O. Registered Charity No 1162216**
**Accounts for the Year Ended 31st March 2025**
**BASLOW VILLAGE HALL C.I.O. Registered Charity No. 1162216**
**Accounts for the Year Ended 31[st] March 2025**
|**RECEIPTS AND PAYMENTS ACCOUNT**
**RECEIPTS**
Non-local/Commercial hirings
Local Hirings
Total hirings
Events – gross income
Grants
Misc non-hire income
Donations – flood recovery fund
Amazon Smile donations
Other donations
Interest
**PAYMENTS**
Gas and Electricity
Water rates
Broadband charges
Wages
Accountants fees
Cleaning
Refuse collection
Repairs & maintenance
Stationery, supplies & sundries
Events fees & expenses
Licences
Insurance
Garden Maintenance
Subscriptions
Bank charges
Refunds
Advertising
**Excess of receipts over payments**
Transfers between funds
Cash funds brought forward
Cash funds carried forward
**STATEMENT OF ASSETS AND LIABILITIES**
**CASH FUNDS**
Current Account
Deposit Account
Total cash funds
**OTHER MONETARY ASSETS**
March hire fees due
**LIABILITIES**
Deposits held for future events
PAYE on salaries|Notes
7
5
5
5
4
7
2
2
6
6|£
7,655
10,162
**Unrestricted**
**Funds**|**Year ended**
**31.03.2025**
£
**Restricted**
**Funds**|**Year ended**
**31.03.2025**
£
**Restricted**
**Funds**|**Total Funds**
£
17,817
1,679
10,443
224
0
0
1,128
504
31,795
30,952
**843**
0
33,591
34,434
1,154
33,280
34,434
1,140
420
54
474|£
5,463
9,579
**Unrestricted**
**Funds**|**Year ended**
**31.03.2024**
**Total Funds**
£
£
**Restricted**
**Funds**|**Year ended**
**31.03.2024**
**Total Funds**
£
£
**Restricted**
**Funds**|
|---|---|---|---|---|---|---|---|---|
|||17,817
1,679
224
228
504||10,443
900||15,042
3,262
65
21
175|0
2,844|15,042
3,262
0
65
2,844
21
0
175|
|||20,452||11,343||18,565|2,844|21,409|
|||3,462
568
406
1,554
282
2,828
531
8,629
362
670
206
540
488
293
81
0
309||9,743||2,866
539
286
1,522
360
2,653
490
1,031
734
2,087
136
2,643
427
257
89
170
226|481
85
1,123||
|||21,209||9,743||16,516|1,689|18,205|
|||**(757)**
0
32,831||**1,600**
0
760||**2,049**
395
30,387|**1,155**
(395)
0|**3,204**
0
30,387|
|||32,074||2,360||32,831|760|33,591|
|||1,154
30,920||0
2,360||23,315
9,516|0
760|23,315
10,276|
|||32,074||2,360||32,831|760|33,591|
|||1,140||0||926|0|926|
|||420
54||0
0||630
48|0
0|630
48|
|||474||0||678|0|678|
## **TREASURER'S STATEMENT**
I have prepared the financial statements on pages 1 to 2 for the year ended 31st March 2025 from the accounting records of the village hall.
Lorraine Dale Treasurer 30/04/2025
Page 1
**BASLOW VILLAGE HALL C.I.O.**
**NOTES**
## **Registered Charity No. 1162216 Accounts for the Year Ended 31st March 2025**
## **1 ACCOUNTING POLICIES**
The financial statements have been prepared in accordance with the Charities Act 2011 using the Receipts and Payments basis available to small charities.
## **2 FUND ACCOUNTING**
**Unrestricted Funds** may be used by the village hall for any of its ordinary purposes at the discretion of the Trustees
**Designated Funds** represent unrestricted funds set aside by the Trustees for specific designated purposes; they can be transferred back into general funds at the Trustees' discretion.
**Restricted Funds** represent income which may be expended only on those restricted objects provided in the terms of a trust or bequest, or donations or grants received or invited for a specific purpose. These funds can only be spent on the specific purpose for which they were given. Any balance remaining unspent must be carried forward as a balance on that fund for future expenditure on that specific purpose, or returned; it cannot be absorbed into general funds.
The restricted funds balance at 31.03.25 was £2,360, (2024 -£760)
## **Permanent Endowment Fund**
Land and Buildings: Baslow Village Hall, Nether End, Baslow.
## **3 MONETARY ASSETS**
The village hall monies are held in segregated accounts.
|**4**
**Repairs and Maintenance**
Door easing after flood
Exterior lighting upgrade
Resurfacing to exterior of hall
Refurbishment of gentlemens toilets
Electrical repairs and maintenance
Other maintenance expenditure
**5**
**Grants and donations received (restricted funds)**
Grant from the UK Shared Prosperity Fund
Other grants
Donations|£
£
375
752
524
5,481
3,819
3,135
2,185
1,535
566
Paid from
restricted
funds
Paid from
unrestricted
funds|£
£
375
752
524
5,481
3,819
3,135
2,185
1,535
566
Paid from
restricted
funds
Paid from
unrestricted
funds|
|---|---|---|
||£9,743
£8,629||
|||£
9,368
1,075
900|
|||£11,343|
The UKSPF grant contributed towards refurbishment of the gentlemens toilets, resurfacing the exterior, and upgrading the external lighting. The remaining costs of these projects were paid from unrestricted funds.
Other grants were received to scrub and seal the hall floor and improving the loft ladder. Donations have been received for the loft ladder, and a projector.
In 2024, donations to the flood recovery fund totalled £2,844. Of this, £2,084 was spent in 2024. In 2025, £375 was spent easing the internal doors, which expanded due to water. The remaining £385 will be put towards repairing the boundary wall.
**6** PAYE of £54 was due to HMRC, payable April 2025.
Deposits paid in advance for future events total £420. These will only be refunded in the event of cancellation in accordance with the halls terms and conditions.
- **7** Events held during the year were a Simon & Garfunkel tribute, a Live & Local concert, Craft markets and Wreath workshop
## **8** Assets retained for the Charities own use
Furniture (Chairs and tables)
Fittings (Curtains, blinds, electrical trunking, internal IT network) Cleaning equipment
Kitchen equipment (cooker, fridge, crockery & cutlery)
P A System
Bookings phone
_The above assets, together with the Permanent Endowment Fund referred to above in note 2, and together with the Cash Funds at bank as shown on page 1, were all made over by a Vesting Declaration of the 1st October 2015 from the Charity bearing registered number 520414 and also known as "Baslow Village Hall"._
Page 2
## **BASLOW VILLAGE HALL C.I.O Registered Charity No. 1162216**
## **Accounts for the Year Ended 31[st] March 2025**
## **INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS**
I report to the trustees on my examination of the accounts of Baslow Village Hall for the year ended 31st March 2025, which are set out on pages 1 and 2.
## **Responsibilities and basis of report**
The charity's trustees are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011. ("the Act").
I report in respect of my examination of the charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent Examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in any material respect:
accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed by the Independent Examiner: date: 9[th] June 2025
Name: Rachel Brown
Relevant professional qualification: Accountant
Address: Holmcroft, Over Lane, Baslow, DE45 1SA
Page 3