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2025-03-31-accounts

Anstey Community Library

Annual General Meeting, 22[nd] April 2025

1 Summary

Another successful year, and as ever, thanks to our staff who have worked cheerfully and tirelessly.

New library software was brought in across the county in February. The change has largely been well received but some teething problems remain.

A couple of large expenditures on the Family Room earlier in the year meant that we showed a small loss over the year, largely offset by improved sales and events held in the building., and finances remain healthy.

Staff turnover remains low.

2 Library Performance

Library performance figures for the past four years are reasonably consistent :

The longer-term trend since we opened in 2015 is :

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Trends 2015-25
12000
10000
8000
6000
4000
2000
0
2015-16 2016-17 2017-18 2018-19 2019-20 2019-20 2021-22 2022-23 2023-24 2024-25
Issues Joiners Borrowers
----- End of picture text -----

Data for February and March 2025 is not available yet, following the change of the library software, and this probably accounts for the dip in the 2024-25 trends.

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3 Staffing

3.1 Paid staff

We have no paid staff.

3.2 Volunteers

We have 32 registered volunteers. The number is down somewhat since last year, mainly following the retirement of some less active volunteers. Over the past year we have recruited 5 new volunteers.

3.3 Committee

The Committee comprises 6 members. At the start of the year these were :

Alan Prior Janet Witcomb Jenny Tomlinson Lynne Childerley Ros Cole Phil Knight (Chair)

Cydelle joined the Committee in July 2024.

Ros Cole and Cydelle King to stood down for the 2025 Committee Election. Invitations to stand for election to the Committee were sent out to all volunteers in March this year. No new applications were received and consequently Ros and Cydelle were returned unopposed and the Committee membership at the start of 2025-26 is:

Alan Prior Janet Witcomb Jenny Tomlinson Lynne Childerley Ros Cole Cydelle King Phil Knight (Chair)

4 Community Activities

4.1 Community Groups

We have expanded the number of U3A groups who use our Family Room this year and we now have :

We have also run story telling sessions for young children and introductory training sessions for newcomers to mobile phones.

In addition, Hive Counselling are available for consultation by appointment

4.2 Annual Events

These were

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4.3 Summer Reading Challenge (SRC)

To provide some incentive for the 2024 Summer Reading Challenge we offered the three local primary schools a £20 book token each for them to award to a pupil of their choice who they thought had benefitted most from the Challenge, plus an engraved trophy which we gave to the school with the most pupils participating. This year the trophy went to Woolden Hill primary school.

More importantly we had a significant upsurge in pupils signing up for library membership.

The theme for the Summer Reading Challenge in 2024 was Marvellous Makers. Nationally, 581,301 children participated. In Leicestershire 7,154 children took part in their local library with over 185,000 books being issued over the summer holiday.

Starters Finishers % Finishers Trend
Review Year 2024 91 45 49%
Previous Year 2023 55 19 35%

5 Works

5.1 Maintenance Costs

We had a few significant maintenance costs this year, the first of which was planned and budgeted for, the other two were unexpected :

The large vents in the boiler room have been filled in and the external louvre vents removed and tiled over.

In addition we had minor issues, mostly to do with plumbing.

5.2 Building Inspections Schedule

Requirement Regulatory
Frequency		 Date of
Last Test		 Date of
Next
Test		 Supplier
Asbestos Followingchange 15 Mar 21 Lucion
Boiler Service Annually 04 Sep24 Jun 25 Ashwell Maintenance
Gas Soundness 5yearly 04 Sep24 Jun 25 Ashwell Maintenance
Fire Alarm Testing 3 monthly See log Proudcastle
EmergencyLightingTesting 3 monthly See log Proudcastle
Intruder Alarm Testing 6 monthly See log Proudcastle
Fire Extinguishers Annually 13 May24 May25 ISE
Fixed Electrical Safety 5yearly 09 Nov 20 Nov 25 David Pearce
Portable Appliance Testing Annually 17 May24 May25 Initial PAT
Water Temperature Monitoring Monthly See log

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Powered Doors Annually 10 Feb 25 Jan 26 Automatic Access
Tree survey 3yearly 19 Dec 24 Dec 27 Severn Arboricultural
Thermostatic Valves n/a
LightningConductors n/a
Passenger and Food Lifts n/a

5.3 Purchases

We treated ourselves to a dishwasher in response for the steady demand for drinks and snacks and funded one of the new children’s picture book bookcases ourselves, with another through Section 106 grants.

6 Finances

Total income for the year was £24.4K and expenditure £23.6K, so we did slightly better than break even.

At the year’s end or reserves stand at £109.4K, £90K of which is in an interest-bearing account in a building society.

6.1 Income Summary

The largest income contribution (38%) was from shop sales, photocopying, library charges, etc, followed by the weekly events run by us (15%), Wriggly Rhymers, a Mums ‘n Tots group, and the Film and Social Club providing a film with teas and cakes.

Fundraising was mainly from our three annual events, the Spring Plant Sale, the Anstey Gala and Christmas Santa.

Grants this year came from Section 106 funds which were used to purchase furniture for the children’s area.

The main contributions to the 2024-25 income were as shown below.

Income 2024-25

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Gift Aided
Savings
Donations
Interest
Refunds,
Misc
Library
Income
Grants
Room
Rentals
Events Film &
Wriggly
Rhymers
Fundraising
----- End of picture text -----

Library Income

9359

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Film & Wriggly
Rhymers		 3722
Fundraising 1237
Events 2325
Room Rentals 1725
Grants 2253
Refunds, Misc 524
Savings Interest 1816
Gift Aided Donations 1423

6.2 Expenditure Summary

Over a third of this year’s expenditure (37%) went on the three maintenance projects – path laying, door repair and light unit replacements (Contractors).

Purchases include the dishwasher, consumables, tools and equipment, etc.

Expenditure 2024-25

----- Start of picture text -----
Annual
S/W Licences
Annual Charges
Maintenance
Purchases
Utilities
Contractors
Misc
----- End of picture text -----

----- Start of picture text -----
Purchases 4944
Contractors 8747
Misc 1218
Utilities 4500
Annual Maintenance 2387
Annual Charges 845
S/W Licences 924
----- End of picture text -----

7 2025-26 Plans

7.1 Budget

We are planning to replace our four public PCs, which are Windows 10 machines, with Windows 11 ones. We feel our current usage is such that three should be sufficient.

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We are also looking to improve the appearance of the library with coloured shelf ends, and to replace the existing CCTV with a new system including some external coverage.

All of these should be funded from some of a Section 106 grant due this year – the balance of the grant will be allocated later.

We have been benefitting from long term fixed price energy costs, but sadly these contracts expire this year and the best alternatives will result in an additional £2000 a year cost.

We are scheduled to hold a 5-year electrical safety assessment this year, in addition to all the regular annual ones. We do not have costs of the assessment as yet but will budget £1000 for it.

To meet these cost increases, with regret we have decided to increase prices for teas and coffees. They will see prices rise from £1 to £1.20, still very cheap but just this increase should bring in an increase of around £600 this year. We will also review this change in September, with a possible further increase then.

We are also moving the library’s savings into a higher interest one year fixed rate account which should give us an increases return on savings, but sadly the payment will fall due after the end of the 2025-26 financial year.

8 5-Year Forecasts

8.1 Section 106 Funds

Payments are made to Section 106 (S106) funds by housing developers to the local communities as contributions to the additional costs they incur from residents moving in to the area. Beneficiaries include schools, medical centres and libraries. In our case we receive funds for things such as book purchases and library infrastructure.

We currently have several S106 payments coming to us over the next few years. These are:

Allocated Purpose Planned Purpose Spend By Amount
£K
Provision of books, lending
media and other equipment		 New publics PCs and
IT		 15/09/25 11.5
Increase lending stock 22/06/26 £1.4
General No expiry
date		 0.2

8.2 Future Income and Expenditure

2025-26 : As explained above, we face increased costs this year but we are taking steps to increase revenue.

We anticipate a year end increase in funds of around £1k.

2026-27 : No overall changes expected

2027-28 : No overall changes expected

2028-29 : No overall changes expected

2029-30 : No overall changes expected

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9 Conclusions

Phil Knight Chairman, Anstey Community Library April 2025

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Charity Name Anstey Community Library

No (if any) 1162159

Receipts and payments accounts

CC16a

For the period Period start date Period end date To from 01/04/2024 31/03/2025

Section A Receipts and payments

Unrestricted Restricted Endowment funds funds funds

to the nearest £ to the nearest £ to the nearest £

Total funds Last year

to the nearest £ to the nearest £

A1 Receipts

A1 Receipts
Income 24,383 - - 24,383 18,825
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total(Gross income for
AR)		 24,383 - - 24,383 18,825
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 24,383 - - 24,383 18,825
A3 Payments
Expenditure 23,564 - - 23,564 20,422
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
**Sub total ** 23,564 - - 23,564 20,422
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
**Sub total ** - - - - -
Total payments 23,564 - - 23,564 20,422
Net of receipts/(payments) 820 - - 820 - 1,597
A5 Transfers between funds - - - - -
A6 Cash funds last year end 109,423 - - 109,423 111,020
Cash funds this year end 110,242 - - 110,242 109,423

09/06/2025

CCXX R1 accounts (SS)

1

Section B Statement of assets and liabilities at the end of the period

Categories
Signed by one or two trustees on
behalf of all the trustees
B5 Liabilities
B4 Assets retained for the
charity’s own use
B3 Investment assets
B2 Other monetary assets
B1 Cash funds
CCXX R2 accounts (SS)		 Signature
Details
Details
Details
Details
Current Account
Savings Account
Cash Balance Account
Total cash funds
(agree balances with receipts and payments
account(s))
Details
~~2~~		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
20,088
-
90,000
-
154
-
110,242
-
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
-
-
-
Print Name
P J Knight		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
02-Apr-25
~~09/06/2025~~

CCXX R2 accounts (SS)