## **Anstey Community Library** ## **Annual General Meeting, 22[nd] April 2025** ## **1 Summary** Another successful year, and as ever, thanks to our staff who have worked cheerfully and tirelessly. New library software was brought in across the county in February. The change has largely been well received but some teething problems remain. A couple of large expenditures on the Family Room earlier in the year meant that we showed a small loss over the year, largely offset by improved sales and events held in the building., and finances remain healthy. Staff turnover remains low. ## **2 Library Performance** Library performance figures for the past four years are reasonably consistent : The longer-term trend since we opened in 2015 is : **----- Start of picture text -----**
Trends 2015-25
12000
10000
8000
6000
4000
2000
0
2015-16 2016-17 2017-18 2018-19 2019-20 2019-20 2021-22 2022-23 2023-24 2024-25
Issues Joiners Borrowers
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Data for February and March 2025 is not available yet, following the change of the library software, and this probably accounts for the dip in the 2024-25 trends. 1 of 7 ## **3 Staffing** ## **3.1 Paid staff** We have no paid staff. ## **3.2 Volunteers** We have 32 registered volunteers. The number is down somewhat since last year, mainly following the retirement of some less active volunteers. Over the past year we have recruited 5 new volunteers. ## **3.3 Committee** The Committee comprises 6 members. At the start of the year these were : Alan Prior Janet Witcomb Jenny Tomlinson Lynne Childerley Ros Cole Phil Knight (Chair) Cydelle joined the Committee in July 2024. Ros Cole and Cydelle King to stood down for the 2025 Committee Election. Invitations to stand for election to the Committee were sent out to all volunteers in March this year. No new applications were received and consequently Ros and Cydelle were returned unopposed and the Committee membership at the start of 2025-26 is: Alan Prior Janet Witcomb Jenny Tomlinson Lynne Childerley Ros Cole Cydelle King Phil Knight (Chair) ## **4 Community Activities** ## **4.1 Community Groups** We have expanded the number of U3A groups who use our Family Room this year and we now have : - Monday morning – Wriggly Rhymers - Monday afternoon (fortnightly) – U3A Canasta - Tuesday morning – Wellbeing Walking Group - Wednesday afternoon – Film & Social Club - Thursday morning – Ukulele learners’ group - Thursday afternoon – Anstey Young Wives - Friday morning – U3A Board Games - Friday afternoon (fortnightly) – Mah Jong We have also run story telling sessions for young children and introductory training sessions for newcomers to mobile phones. In addition, Hive Counselling are available for consultation by appointment ## **4.2 Annual Events** These were - Spring Garden Sale (May) - Anstey Gala (September) - Christmas Santa (December) 2 of 7 ## **4.3 Summer Reading Challenge (SRC)** To provide some incentive for the 2024 Summer Reading Challenge we offered the three local primary schools a £20 book token each for them to award to a pupil of their choice who they thought had benefitted most from the Challenge, plus an engraved trophy which we gave to the school with the most pupils participating. This year the trophy went to Woolden Hill primary school. More importantly we had a significant upsurge in pupils signing up for library membership. The theme for the Summer Reading Challenge in 2024 was Marvellous Makers. Nationally, 581,301 children participated. In Leicestershire 7,154 children took part in their local library with over 185,000 books being issued over the summer holiday. ||**Starters**|**Finishers**|**% Finishers**|**Trend**| |---|---|---|---|---| |**_Review Year 2024_**|91|45|49%|| |**_Previous Year 2023_**|55|19|35%|| ## **5 Works** ## **5.1 Maintenance Costs** We had a few significant maintenance costs this year, the first of which was planned and budgeted for, the other two were unexpected : - Uneven paving slabs on the path from the library to the car park were re-laid (£4400) - • A failed operating mechanism on the automatic inner door was replaced at (£1800) - A number of the main library LED light panels failed test and were replaced (£1890) The large vents in the boiler room have been filled in and the external louvre vents removed and tiled over. In addition we had minor issues, mostly to do with plumbing. ## **5.2 Building Inspections Schedule** |**Requirement**|**Regulatory**
**Frequency**|**Date of**
**Last Test**|**Date of**
**Next**
**Test**|**Supplier**| |---|---|---|---|---| |Asbestos|Followingchange|15 Mar 21||Lucion| |Boiler Service|Annually|04 Sep24|Jun 25|Ashwell Maintenance| |Gas Soundness|5yearly|04 Sep24|Jun 25|Ashwell Maintenance| |Fire Alarm Testing|3 monthly|See log||Proudcastle| |EmergencyLightingTesting|3 monthly|See log||Proudcastle| |Intruder Alarm Testing|6 monthly|See log||Proudcastle| |Fire Extinguishers|Annually|13 May24|May25|ISE| |Fixed Electrical Safety|5yearly|09 Nov 20|Nov 25|David Pearce| |Portable Appliance Testing|Annually|17 May24|May25|Initial PAT| |Water Temperature Monitoring|Monthly|See log||| 3 of 7 |Powered Doors|Annually|10 Feb 25|Jan 26|Automatic Access| |---|---|---|---|---| |Tree survey|3yearly|19 Dec 24|Dec 27|Severn Arboricultural| |Thermostatic Valves|n/a|||| |LightningConductors|n/a|||| |Passenger and Food Lifts|n/a|||| ## **5.3 Purchases** We treated ourselves to a dishwasher in response for the steady demand for drinks and snacks and funded one of the new children’s picture book bookcases ourselves, with another through Section 106 grants. ## **6 Finances** Total income for the year was £24.4K and expenditure £23.6K, so we did slightly better than break even. At the year’s end or reserves stand at £109.4K, £90K of which is in an interest-bearing account in a building society. ## **6.1 Income Summary** The largest income contribution (38%) was from shop sales, photocopying, library charges, etc, followed by the weekly events run by us (15%), Wriggly Rhymers, a Mums ‘n Tots group, and the Film and Social Club providing a film with teas and cakes. Fundraising was mainly from our three annual events, the Spring Plant Sale, the Anstey Gala and Christmas Santa. Grants this year came from Section 106 funds which were used to purchase furniture for the children’s area. The main contributions to the 2024-25 income were as shown below. ## **Income 2024-25** **----- Start of picture text -----**
Gift Aided
Savings
Donations
Interest
Refunds,
Misc
Library
Income
Grants
Room
Rentals
Events Film &
Wriggly
Rhymers
Fundraising
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Library Income 9359 4 of 7 |Film & Wriggly
Rhymers|3722| |---|---| |Fundraising|1237| |Events|2325| |Room Rentals|1725| |Grants|2253| |Refunds, Misc|524| |Savings Interest|1816| |Gift Aided Donations|1423| ## **6.2 Expenditure Summary** Over a third of this year’s expenditure (37%) went on the three maintenance projects – path laying, door repair and light unit replacements (Contractors). Purchases include the dishwasher, consumables, tools and equipment, etc. ## **Expenditure 2024-25** **----- Start of picture text -----**
Annual
S/W Licences
Annual Charges
Maintenance
Purchases
Utilities
Contractors
Misc
**----- End of picture text -----**
**----- Start of picture text -----**
Purchases 4944
Contractors 8747
Misc 1218
Utilities 4500
Annual Maintenance 2387
Annual Charges 845
S/W Licences 924
**----- End of picture text -----**
## **7 2025-26 Plans** ## **7.1 Budget** We are planning to replace our four public PCs, which are Windows 10 machines, with Windows 11 ones. We feel our current usage is such that three should be sufficient. 5 of 7 We are also looking to improve the appearance of the library with coloured shelf ends, and to replace the existing CCTV with a new system including some external coverage. All of these should be funded from some of a Section 106 grant due this year – the balance of the grant will be allocated later. We have been benefitting from long term fixed price energy costs, but sadly these contracts expire this year and the best alternatives will result in an additional £2000 a year cost. We are scheduled to hold a 5-year electrical safety assessment this year, in addition to all the regular annual ones. We do not have costs of the assessment as yet but will budget £1000 for it. To meet these cost increases, with regret we have decided to increase prices for teas and coffees. They will see prices rise from £1 to £1.20, still very cheap but just this increase should bring in an increase of around £600 this year. We will also review this change in September, with a possible further increase then. We are also moving the library’s savings into a higher interest one year fixed rate account which should give us an increases return on savings, but sadly the payment will fall due after the end of the 2025-26 financial year. ## **8 5-Year Forecasts** ## **8.1 Section 106 Funds** Payments are made to Section 106 (S106) funds by housing developers to the local communities as contributions to the additional costs they incur from residents moving in to the area. Beneficiaries include schools, medical centres and libraries. In our case we receive funds for things such as book purchases and library infrastructure. We currently have several S106 payments coming to us over the next few years. These are: |**Allocated Purpose**|**Planned Purpose**|**Spend By**|**Amount**
**£K**| |---|---|---|---| |Provision of books, lending
media and other equipment|New publics PCs and
IT|15/09/25|11.5| |Increase lending stock||22/06/26|£1.4| |General||No expiry
date|0.2| ## **8.2 Future Income and Expenditure** 2025-26 : As explained above, we face increased costs this year but we are taking steps to increase revenue. We anticipate a year end increase in funds of around £1k. 2026-27 : No overall changes expected 2027-28 : No overall changes expected 2028-29 : No overall changes expected 2029-30 : No overall changes expected 6 of 7 ## **9 Conclusions** - Almost all available slots in the Family Room are booked, with just occasional Monday and Friday afternoons free, plus most Wednesday and Saturday mornings - The library operation is running smoothly and finances are healthy into the future. - We have an excellent team of volunteers with very low staff turnover. - The fabric of the building is sound and well maintained, and we have no plans for any major changes Phil Knight Chairman, Anstey Community Library April 2025 7 of 7 **Charity Name Anstey Community Library** **No (if any) 1162159** ## **Receipts and payments accounts** ## **CC16a** **For the period** Period start date Period end date **To from** 01/04/2024 31/03/2025 ## **Section A Receipts and payments** **Unrestricted Restricted Endowment funds funds funds** **to the nearest £ to the nearest £ to the nearest £** **Total funds Last year** **to the nearest £ to the nearest £** ## **A1 Receipts** |**A1 Receipts**|||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---| |Income|**24,383**||**-**|||**-**|||**24,383**||**18,825**| ||**-**||**-**|||**-**|||**-**||**-**| ||**-**||**-**|||**-**|||**-**||**-**| ||**-**||**-**|||**-**|||**-**||**-**| ||**-**||**-**|||**-**|||**-**||**-**| ||**-**||**-**|||**-**|||**-**||**-**| ||**-**||**-**|||**-**|||**-**||**-**| ||**-**||**-**|||**-**|||**-**||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**24,383**||**-**|||**-**|||**24,383**||**18,825**| ||||||||||||| |**A2 Asset and investment sales,**|||||||||||| |**(see table).**|||||||||||| ||**-**|||**-**|||**-**||**-**||| ||**-**|||**-**|||**-**||**-**||**-**| |**_Sub total_**|**-**|||**-**|||**-**||**-**||**-**| ||||||||||||| |**_Total receipts_**|**24,383**|||**-**|||**-**||**24,383**||**18,825**| |**A3 Payments**|||||||||||| |Expenditure|**23,564**||**-**|||**-**|||**23,564**||**20,422**| ||**-**||**-**|||**-**|||**-**||**-**| ||**-**||**-**|||**-**|||**-**||**-**| ||**-**||**-**|||**-**|||**-**||**-**| ||**-**||**-**|||**-**|||**-**||**-**| ||**-**||**-**|||**-**|||**-**||**-**| ||**-**||**-**|||**-**|||**-**||**-**| ||**-**||**-**|||**-**|||**-**||**-**| ||**-**||**-**|||**-**|||**-**||**-**| |**_Sub total_ **|**23,564**||**-**|||**-**|||**23,564**||**20,422**| ||||||||||||| |**A4 Asset and investment**|||||||||||| |**purchases, (see table)**|||||||||||| ||**-**|||**-**|||**-**||**-**||| ||**-**|||**-**|||**-**||**-**||| |**_Sub total_ **|**-**|||**-**|||**-**||**-**||**-**| ||||||||||||| |**_Total payments_**|**23,564**|||**-**|||**-**||**23,564**||**20,422**| ||||||||||||| |**_Net of receipts/(payments)_**|**820**|||**-**|||**-**||**820**||**- 1,597**| |**A5 Transfers between funds**|**-**|||**-**||**-**|||**-**||**-**| |**A6 Cash funds last year end**|**109,423**|||**-**||**-**|||**109,423**||**111,020**| |**_Cash funds this year end_**|**110,242**|||**-**|||**-**||**110,242**||**109,423**| 09/06/2025 CCXX R1 accounts (SS) 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
**B3 Investment assets**
**B2 Other monetary assets**
**B1 Cash funds**
CCXX R2 accounts (SS)|Signature
**Details**
**Details**
**Details**
**Details**
Current Account
Savings Account
Cash Balance Account
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
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~~2~~|**Unrestricted**
**funds**
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**to nearest £**
**to nearest £**
**20,088**
**-**
**90,000**
**-**
**154**
**-**
**110,242**
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OK
OK
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**funds**
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**funds**
**to nearest £**
**to nearest £**
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**Cost (optional)**
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**Amount due**
**(optional)**
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Print Name
P J Knight|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||||02-Apr-25| ||||~~09/06/2025~~| ||||| CCXX R2 accounts (SS)