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2023-03-31-accounts

Anstey Community Library

Annual General Meeting, 25[th] April 2023

1 Summary

This has been our first year without the benefit of grants, but even so we managed to return a modest profit of £4.5K over the year. We are still on fixed-price energy tariffs so haven’t as yet been affected by recent fuel price increases. The price of consumables has increased, but so far we have avoided having to increase prices to our customers.

Our regular public events, the Spring Garden Sale, Anstey Gala and Christmas Santa all went ahead successfully.

The weekly Wriggly Rhymers and the Wednesday afternoon tea and film show have continued with attendance at Wrigglies slightly increased, at the Film Club rather more so. .

There has been no major maintenance or building work in the library.

Volunteer numbers have remained high and as ever we are grateful for their support, on which we are wholly dependent.

2 Library Performance

Since the library was closed for much of 2020-21 the performance figures for that year are not particularly useful and instead for comparison the charts below give the figures for the year before and the year after 2020-21. Overall it appears that in each of the three indicators the performance since the Covid shutdowns is comparable now to the year before Covid so we are nearly back to normal.

----- Start of picture text -----
Borrowers, 2021-23
Book Issues, 2021-23 Joiners , 2021-23
2000 50 400
1000 200
0 0
0
Apr Jun Aug Oct Dec Feb
2021-22 2022-23 2021-22 2022-23 2021-22 2022-23
Apr Jun Aug Oct Dec Feb Apr Jun Aug Oct Dec Feb
----- End of picture text -----

3 Staffing

3.1 Paid staff

We have no paid staff.

3.2 Volunteers

We have 35 registered volunteers.

There were 9 new volunteers over the year, just matching 9 who left.

3.3 Committee

The Committee comprises 6 members. At the start of the year these were : Alan Prior Janet Witcomb Jenny Tomlinson Lynne Childerley Mary Hill

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Phil Knight (Chair)

It was the turn of Janet Witcomb and Lynne Childerley to stand down for the 2023 Committee Election, and invitations to stand for election to the Committee were sent out to all volunteers in March this year. No new applications were received and consequently Janet and Lynne were returned unopposed and the Committee membership at the start of 2023-2024 is unchanged.

4 Community Activities

4.1 Community Groups

We have expanded the number of U3A groups who use our Family Room this year and we now have :

In addition Hive Counselling are available for consultation by appointment

4.2 Annual Events

These are

4.3 Summer Reading Challenge (SRC)

The theme for the 2022 challenge was Gadgeteers. Nationally 723,184 children took part with 6,008 participating in Leicestershire libraries :

Starters Finishers % Finisher
Review Year 30 20 67%
Previous Year 70 38 54%

5 Finances

Total income for the year was £17.0K and expenditure £12.5K, giving a surplus of £4.5K. At the year’s end or reserves stand at £111.0K. Savings account interest rates have increased considerably over the year and we took the opportunity to transfer our savings from the Hampshire Trust Bank to the Loughborough Building Society, together with another £10k from our current account. We now have £90K in savings with the Loughborough.

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5.1 Income Summary

We received no grants in the year 2022-23, but the Library Income, which includes library fees, shop sales, snacks and drinks, now contribute a third of our income. Wriggly Rhymers and the Film & Social Club have grown, and together with our 3 main events in the year have brought in a further quarter of the money raised. All in all we seem to have made the transition to self-sufficiency quite painlessly.

The main contributions to the 2022-23 income were as shown below.

----- Start of picture text -----
Income 2022-23, £K
HMRC Refunds,
0.2
Donations, 1.7
Savings Acc
Income, 0.1
Misc, 0.6
Library Income,
Room Rentals, 1.1 6.1
Events, 2.0
Photocopier Use,
Fundraising, 1.9
0.6
Film & Social Wriggly Rhymers,
1.1
Club, 1.0
----- End of picture text -----

5.1.1 Notes on Income

Item

£K Description

Library Income 6.1 Library charges, shop, snacks, etc

Photocopier Use 0.6 Photocopier charges

Wriggly Rhymers 1.1 Library-run weekly event

Film & Social Club 1.0 Library-run weekly event

Fundraising 1.9 Charnwood Lottery, savings interest

Events 2.0 Spring Garden Sale, Anstey Gala, Christmas Santa

Room Rentals 1.1 Hive Counselling, birthday parties

Misc 0.6 Miscellaneous small incomes

Savings Acc Income 0.1 Interest on savings

Donations 1.7 350 donations, other donations

HMRC Refunds 0.2 Tax refund on gift aided donations 17.0

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5.2 Expenditure Summary

The main charges in 2021-22 were

Expenditure 2022-23, £K

----- Start of picture text -----
Inspections, 0.5 Consumables, 0.1
Purchases for Use,
Services, 1.4
2.0
Purchases for
Sales, 0.3
Capital
Annual Fees,
Equipment, 0.4
1.6
Contractors, 0.4
Misc, 1.1
Virgin BB, 0.8
Water, 0.5
Gas, 0.8
Electric, 2.0
----- End of picture text -----

5.2.1 Notes on Expenditure

Item £K Description Consumables 0.1 Stationery Purchases for Use 2.0 Hardware, tools equipment Purchases for Sales 0.3 Calendars Capital Equipment 0.4 Hive hub Contractors 0.4 Boiler parts Misc 1.1 Stall fees, petty cash Water 0.5 Utility Electric 2.0 Utility Gas 0.8 Utility Virgin BB 0.8 Utility Annual Fees 1.6 Software maintenance fees, licences Utilities 1.4 Waste, Initial, Keyholder, Alarms Inspections 0.5 PAT Test, Boiler, Automatic Doors

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5.3 Conclusions

The new groups have added considerably to our income, not just by the amounts they pay in rent but more through the drinks, snacks and shop sales that follow from their presence. Our three annual events seem to have reached a plateau now and of the two library organised events Wrigglies is at a steady level while the Film and Social Club is still growing modestly.

Income from the Charnwood lottery is gradually falling off to below £1000 pa, mainly we feel because of the perceived lack of prizes.

On the expenditure side, we have worked to reduce our costs and continue to seek better deals for all our regular outgoings.

6 Works

There were no major works carried out during 2022-23.

The large vents in the boiler room have been bricked up, considerably reducing the heat loss from the building.

6.1.1 Building Inspections Schedule

Requirement Regulatory
Frequency		 Date of
Last Test		 Date
of
Next
Test		 Supplier
Asbestos Followingchange 15 Mar 21 Lucion
Boiler Service Annually 23 Jun 22 Jun 23 Ashwell Maintenence
Gas Soundness 5yearly 15 Jul 21 Jun 26 Ashwell Maintenence
Fire Alarm Testing 3 monthly See log Proudcastle
Emergency Lighting Testing 3 montly See log Proudcastle
Intruder Alarm Testing 6 montly See log Proudcastle
Fire Extinguishers Annually 20 Mar 22 18 Apr
23		 ISE
Fixed Electrical Safety 5yearly 09 Nov 20 Nov 25 David Pearce
Portable Appliance Testing Annually 26 Apr 22 May23 Initial PAT
Water Temperature Monitoring Monthly See log
Powered Doors Annually 27 Jan 23 Dec 24 Automatic Access
Thermostatic Valves n/a
Lightning Conductors n/a
Passenger and Food Lifts n/a

7 2023-24 Plans

7.1 Budget

7.1.1 Income Forecasts

We are expecting income from all sources to remain at last year’s levels.

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7.1.2 Expenditure Forecasts

We start the year with reserves of £111K. Future income / expenditure levels are estimated as :

Year Expected changes Change
£K		 EOY
£K
2023-24 Capital spend on Family Room heaters and
carpet		 -2 109
2024-25 No planned change, modest growth +2 111
2025-26 Replacement PCs with Windows 11 / 12 *
New energy contracts		 -2
-2		 107
2026-27 No planned change, modest growth +2 109
2027-28 No planned change, modest growth +2 111

7.1.3 Section 106 Funds

Payments are made to Section 106 (S106) funds by housing developers to the local communities as contributions to the additional costs they incur from residents moving in to the area. Beneficiaries include schools, medical centres and libraries. In our case we receive funds for things such as book purchases and library infrastructure.

We currently have several S106 payments coming to us over the next year or two. These are:

Purpose Spend By Amount
Provision and enhancement of library
services		 May 2024 £3,866.83
Provision of books, lending media and
other equipment		 Sep 2025 £11,488.16
Increase lending stock Sep 2025 £1,390
£16,744.99

These figures are subject to change and there is some limited possibility to negotiate on the specific purposes for which the money is used.

7.1.4 Summary

Given the planned work in the Family Room we expect to make a loss of £2K next year but generally we expect reserves to remain in the region of £110K for the foreseeable future.

Phil Knight Chairman, Anstey Community Library 16[th] April 2023

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Charity Name No (if any) Anstey Community Library 1162159 Receipts and payments accounts CC16a For the period Period start date Period end date To from 2022 2023

Section A Receipts and payments Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest
£
16,796
-
-
-
-
-
-
-
16,796
-
-
-
16,796
12,470
-
-
-
-
-
-
-
-
12,470
-
-
-
12,470
4,326
-
106,694
111,020		 Restricted
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Endowment
funds
to the nearest £		 Total funds
to the nearest £
16,796
-
-
-
-
-
-
-
16,796
-
-
-
16,796
12,470
-
-
-
-
-
-
-
-
12,470
-
-
-
12,470

4,326		 Last year
to the nearest £
Total Income 16,796 -
-
-
-
-
-
-
-
-		 16,796 25,951
- - -
- - -
- - -
- - -
- - -
- - -
- - -
Sub total(Gross income for
AR)		 16,796 16,796 25,951
A2 Asset and investment sales,
(see table).
- -
-
-		 -
- - -
Sub total - - -
Total receipts
A3 Payments
- 16,796 25,951
Total Expenditure 12,470 -
-
-
-
-
-
-
-
-
-		 12,470 12,900
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
**Sub total ** 12,470 12,470 12,900
A4 Asset and investment
purchases, (see table)
- -
-
-		 -
- -
**Sub total ** - - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
- 12,470 12,900
4,326 - -
4,326		 13,051
- - -
-		 - -
106,694 - 106,694 93,643
111,020 - - 111,020 106,694

CCXX R1 accounts (SS)

12/04/2023

1

Section B Statement of assets and liabilities at the end of the period

Categories
Signed by one or two trustees on
behalf of all the trustees
B1 Cash funds
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B5 Liabilities
B3 Investment assets		 Signature
Details
Details
HSBC bank current a/c
Loughborough Building Soc Savings
Cash
Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Details		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
20,943
-
90,000
-
77
-
111,020
-
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
-
-
-
Print Name
P J Knight		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
P J Knight 12-Apr-23

CCXX R2 accounts (SS)

12/04/2023

2