## **Anstey Community Library**
## **Annual General Meeting, 25[th] April 2023**
## **1 Summary**
This has been our first year without the benefit of grants, but even so we managed to return a modest profit of £4.5K over the year. We are still on fixed-price energy tariffs so haven’t as yet been affected by recent fuel price increases. The price of consumables has increased, but so far we have avoided having to increase prices to our customers.
Our regular public events, the Spring Garden Sale, Anstey Gala and Christmas Santa all went ahead successfully.
The weekly Wriggly Rhymers and the Wednesday afternoon tea and film show have continued with attendance at Wrigglies slightly increased, at the Film Club rather more so. .
There has been no major maintenance or building work in the library.
Volunteer numbers have remained high and as ever we are grateful for their support, on which we are wholly dependent.
## **2 Library Performance**
Since the library was closed for much of 2020-21 the performance figures for that year are not particularly useful and instead for comparison the charts below give the figures for the year before and the year after 2020-21. Overall it appears that in each of the three indicators the performance since the Covid shutdowns is comparable now to the year before Covid so we are nearly back to normal.
**----- Start of picture text -----**
Borrowers, 2021-23
Book Issues, 2021-23 Joiners , 2021-23
2000 50 400
1000 200
0 0
0
Apr Jun Aug Oct Dec Feb
2021-22 2022-23 2021-22 2022-23 2021-22 2022-23
Apr Jun Aug Oct Dec Feb Apr Jun Aug Oct Dec Feb
**----- End of picture text -----**
## **3 Staffing**
## **3.1 Paid staff**
We have no paid staff.
## **3.2 Volunteers**
We have 35 registered volunteers.
There were 9 new volunteers over the year, just matching 9 who left.
## **3.3 Committee**
The Committee comprises 6 members. At the start of the year these were : Alan Prior Janet Witcomb Jenny Tomlinson Lynne Childerley Mary Hill
1 of 6
Phil Knight (Chair)
It was the turn of Janet Witcomb and Lynne Childerley to stand down for the 2023 Committee Election, and invitations to stand for election to the Committee were sent out to all volunteers in March this year. No new applications were received and consequently Janet and Lynne were returned unopposed and the Committee membership at the start of 2023-2024 is unchanged.
## **4 Community Activities**
## **4.1 Community Groups**
We have expanded the number of U3A groups who use our Family Room this year and we now have :
- Monday morning – Wriggly Rhymers
- Monday afternoon (fortnightly) – U3A Canasta
- Tuesday morning – Wellbeing Walking Group
- Wednesday morning – Young persons’ therapy
- Wednesday afternoon – Film & Social Club
- Thursday morning – Ukulele learners’ group
- Thursday afternoon – Anstey Young Wives
- Friday morning – U3A Board Games
- Friday afternoon (fortnightly) – Mah Jong
In addition Hive Counselling are available for consultation by appointment
## **4.2 Annual Events**
These are
- Spring Garden Sale (May)
- Anstey Gala (September)
- Christmas Santa (December)
## **4.3 Summer Reading Challenge (SRC)**
The theme for the 2022 challenge was Gadgeteers. Nationally 723,184 children took part with 6,008 participating in Leicestershire libraries :
||**Starters**|**Finishers**|**% Finisher**|
|---|---|---|---|
|Review Year|30|20|67%|
|Previous Year|70|38|54%|
## **5 Finances**
Total income for the year was £17.0K and expenditure £12.5K, giving a surplus of £4.5K. At the year’s end or reserves stand at £111.0K. Savings account interest rates have increased considerably over the year and we took the opportunity to transfer our savings from the Hampshire Trust Bank to the Loughborough Building Society, together with another £10k from our current account. We now have £90K in savings with the Loughborough.
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## **5.1 Income Summary**
We received no grants in the year 2022-23, but the Library Income, which includes library fees, shop sales, snacks and drinks, now contribute a third of our income. Wriggly Rhymers and the Film & Social Club have grown, and together with our 3 main events in the year have brought in a further quarter of the money raised. All in all we seem to have made the transition to self-sufficiency quite painlessly.
The main contributions to the 2022-23 income were as shown below.
**----- Start of picture text -----**
Income 2022-23, £K
HMRC Refunds,
0.2
Donations, 1.7
Savings Acc
Income, 0.1
Misc, 0.6
Library Income,
Room Rentals, 1.1 6.1
Events, 2.0
Photocopier Use,
Fundraising, 1.9
0.6
Film & Social Wriggly Rhymers,
1.1
Club, 1.0
**----- End of picture text -----**
## **5.1.1 Notes on Income**
## **Item**
## **£K Description**
> **Library Income** 6.1 Library charges, shop, snacks, etc
> **Photocopier Use** 0.6 Photocopier charges
> **Wriggly Rhymers** 1.1 Library-run weekly event
> **Film & Social Club** 1.0 Library-run weekly event
> **Fundraising** 1.9 Charnwood Lottery, savings interest
> **Events** 2.0 Spring Garden Sale, Anstey Gala, Christmas Santa
> **Room Rentals** 1.1 Hive Counselling, birthday parties
> **Misc** 0.6 Miscellaneous small incomes
> **Savings Acc Income** 0.1 Interest on savings
> **Donations** 1.7 350 donations, other donations
> **HMRC Refunds** 0.2 Tax refund on gift aided donations 17.0
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## **5.2 Expenditure Summary**
The main charges in 2021-22 were
## **Expenditure 2022-23, £K**
**----- Start of picture text -----**
Inspections, 0.5 Consumables, 0.1
Purchases for Use,
Services, 1.4
2.0
Purchases for
Sales, 0.3
Capital
Annual Fees,
Equipment, 0.4
1.6
Contractors, 0.4
Misc, 1.1
Virgin BB, 0.8
Water, 0.5
Gas, 0.8
Electric, 2.0
**----- End of picture text -----**
## **5.2.1 Notes on Expenditure**
**Item £K Description** Consumables 0.1 Stationery Purchases for Use 2.0 Hardware, tools equipment Purchases for Sales 0.3 Calendars Capital Equipment 0.4 Hive hub Contractors 0.4 Boiler parts Misc 1.1 Stall fees, petty cash Water 0.5 Utility Electric 2.0 Utility Gas 0.8 Utility Virgin BB 0.8 Utility Annual Fees 1.6 Software maintenance fees, licences Utilities 1.4 Waste, Initial, Keyholder, Alarms Inspections 0.5 PAT Test, Boiler, Automatic Doors
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## **5.3 Conclusions**
The new groups have added considerably to our income, not just by the amounts they pay in rent but more through the drinks, snacks and shop sales that follow from their presence. Our three annual events seem to have reached a plateau now and of the two library organised events Wrigglies is at a steady level while the Film and Social Club is still growing modestly.
Income from the Charnwood lottery is gradually falling off to below £1000 pa, mainly we feel because of the perceived lack of prizes.
On the expenditure side, we have worked to reduce our costs and continue to seek better deals for all our regular outgoings.
## **6 Works**
There were no major works carried out during 2022-23.
The large vents in the boiler room have been bricked up, considerably reducing the heat loss from the building.
## **6.1.1 Building Inspections Schedule**
|**Requirement**|**Regulatory**
**Frequency**|**Date of**
**Last Test**|**Date**
**of**
**Next**
**Test**|**Supplier**|
|---|---|---|---|---|
|Asbestos|Followingchange|15 Mar 21||Lucion|
|Boiler Service|Annually|23 Jun 22|Jun 23|Ashwell Maintenence|
|Gas Soundness|5yearly|15 Jul 21|Jun 26|Ashwell Maintenence|
|Fire Alarm Testing|3 monthly|See log||Proudcastle|
|Emergency Lighting Testing|3 montly|See log||Proudcastle|
|Intruder Alarm Testing|6 montly|See log||Proudcastle|
|Fire Extinguishers|Annually|20 Mar 22|18 Apr
23|ISE|
|Fixed Electrical Safety|5yearly|09 Nov 20|Nov 25|David Pearce|
|Portable Appliance Testing|Annually|26 Apr 22|May23|Initial PAT|
|Water Temperature Monitoring|Monthly|See log|||
|Powered Doors|Annually|27 Jan 23|Dec 24|Automatic Access|
|Thermostatic Valves|n/a||||
|Lightning Conductors|n/a||||
|Passenger and Food Lifts|n/a||||
## **7 2023-24 Plans**
## **7.1 Budget**
## **7.1.1 Income Forecasts**
We are expecting income from all sources to remain at last year’s levels.
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## **7.1.2 Expenditure Forecasts**
We start the year with reserves of £111K. Future income / expenditure levels are estimated as :
|**Year**|**Expected changes**|**Change**
**£K**|**EOY**
**£K**|
|---|---|---|---|
|2023-24|Capital spend on Family Room heaters and
carpet|-2|109|
|2024-25|No planned change, modest growth|+2|111|
|2025-26|Replacement PCs with Windows 11 / 12 *
New energy contracts|-2
-2|107|
|2026-27|No planned change, modest growth|+2|109|
|2027-28|No planned change, modest growth|+2|111|
* new PCs possibly funded from S106 grant, see below
## **7.1.3 Section 106 Funds**
Payments are made to Section 106 (S106) funds by housing developers to the local communities as contributions to the additional costs they incur from residents moving in to the area. Beneficiaries include schools, medical centres and libraries. In our case we receive funds for things such as book purchases and library infrastructure.
We currently have several S106 payments coming to us over the next year or two. These are:
|**Purpose**|**Spend By**|**Amount**|
|---|---|---|
|Provision and enhancement of library
services|May 2024|£3,866.83|
|Provision of books, lending media and
other equipment|Sep 2025|£11,488.16|
|Increase lending stock|Sep 2025|£1,390|
|||£16,744.99|
These figures are subject to change and there is some limited possibility to negotiate on the specific purposes for which the money is used.
## **7.1.4 Summary**
Given the planned work in the Family Room we expect to make a loss of £2K next year but generally we expect reserves to remain in the region of £110K for the foreseeable future.
Phil Knight Chairman, Anstey Community Library 16[th] April 2023
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**Charity Name No (if any) Anstey Community Library 1162159 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 2022 2023
|**Section A Receipts and payments**|**Section A Receipts and payments**||||||
|---|---|---|---|---|---|---|
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**16,796**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**16,796**
**-**
**-**
**-**
**16,796**
**12,470**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**12,470**
**-**
**-**
**-**
**12,470**
**4,326**
**-**
**106,694**
**111,020**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**
**16,796**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**16,796**
**-**
**-**
**-**
**16,796**
**12,470**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**12,470**
**-**
**-**
**-**
**12,470**
**4,326**||**Last year**
**to the nearest £**|
|Total Income|**16,796**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**16,796**||**25,951**|
||**-**|||**-**||**-**|
||**-**|||**-**||**-**|
||**-**|||**-**||**-**|
||**-**|||**-**||**-**|
||**-**|||**-**||**-**|
||**-**|||**-**||**-**|
||**-**|||**-**||**-**|
|**_Sub total(Gross income for_**
**_AR)_**|**16,796**|||**16,796**||**25,951**|
||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||
||**-**||**-**
**-**
**-**|**-**|||
||**-**|||**-**||**-**|
|**_Sub total_**|**-**|||**-**||**-**|
|**_Total receipts_**
**A3 Payments**|||||||
||||**-**|**16,796**||**25,951**|
||||||||
|Total Expenditure|**12,470**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**12,470**||**12,900**|
||**-**|||**-**||**-**|
||**-**|||**-**||**-**|
||**-**|||**-**||**-**|
||**-**|||**-**||**-**|
||**-**|||**-**||**-**|
||**-**|||**-**||**-**|
||**-**|||**-**||**-**|
||**-**|||**-**||**-**|
|**_Sub total_ **|**12,470**|||**12,470**||**12,900**|
||||||||
|**A4 Asset and investment**
**purchases, (see table)**|||||||
||**-**||**-**
**-**
**-**|**-**|||
||**-**|||**-**|||
|**_Sub total_ **|**-**|||**-**||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
||||**-**|**12,470**||**12,900**|
||||||||
||**4,326**|**-**|**-**|
**4,326**||**13,051**|
||**-**|**-**|**-**
**-**|**-**||**-**|
||**106,694**|**-**||**106,694**||**93,643**|
||**111,020**|**-**|**-**|**111,020**||**106,694**|
CCXX R1 accounts (SS)
12/04/2023
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
**Details**
HSBC bank current a/c
Loughborough Building Soc Savings
Cash
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**20,943**
**-**
**90,000**
**-**
**77**
**-**
**111,020**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
P J Knight|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||P J Knight|12-Apr-23|
|||||
CCXX R2 accounts (SS)
12/04/2023
2