Anstey Community Library
Annual General Meeting, 23[rd] June 2021
1 Summary
The library has been closed because of the pandemic for around two-thirds of the year so the library performance indicators are not particularly meaningful this year and are not included in this report.
Earned income at the library is down, but the Government, Leics County Council, Charnwood Borough Council and Anstey Parish Council have provided substantial grant funding, for which we are extremely grateful.
We have made use of the closure by carrying out various safety inspections, including an electrical safety inspection which has resulted in remedial work.
2 Library Performance
Not produced this year because of pandemic closures.
3 Staffing
3.1 Volunteers
We have 35 registered volunteers.
3.2 Committee
The Committee comprises 9 members. At the start of the year these were :
Alan Prior Chris Sanders Beck Nickolls Janet Whitcomb Jenny Tomlinson Lynne Childerley Mary Hill Pat Egger Penny Davies Phil Knight (Chair)
Over the course of the year Penny Davies, Beck Nickolls and Pat Egger have resigned.
Mary Hill, Janet Witcomb and Jenny Tomlinson will stand down and seek re-election for the year 2021.
4 Financial Year 2021-22
We have received considerable financial support over the year from Government, Leicestershire, Charnwood and Anstey Parish Council Covid grant schemes. The library generated income was minimal because of the limited opening and the absence of major events, although we did manage to run a gardening event using donated stock.
4.1 Income Summary
Total income for the year was £39K, of which the majority was from grants, partly the LCC annual grant payment (£4376) and Section 106 funding (£787), but mainly the various business support grants from Government and local authorities (£27K). The remainder is broken down as follows:
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Income 2020-21
Donation
Savings
s, 648
Acc Fundraisi
Income,
ng,
545.68 1564.50
Misc,
295.00 Events,
570.25
Room
Rentals,
360.00
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4.1.1 Notes on Income
Fundraising : Contributions from the Charnwood Lottery
Events : Spring garden event
Donations : 350 contributions and other donations
Savings Account Income : Annual interest from Hampshire Bank savings account Room Rentals : Hive Consulting
4.2 Expenditure Summary
Total spend for the year was £11K, made up of :
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Expenditure 2020-21
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Purchases
Capital
, 1653
Equipmen
t, 772.51
Annual
Fees &
Charges,
4402
Contracto
Utilities, rs,
2723 6019.08
Misc,
100.00
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4.2.1 Notes on Expenditure
Contractors : Fees for works carried out including remedial electrical work, repainting Family Room Ceiling, removal of toilet and washbasins from Family Room
Annual Fees & Charges : Fire and security, waste collection, fire extinguishers, routine inspections
Utilities : Gas, electrics, water, broadband, etc
4.2.2 Conclusions
In this very exceptional year the loss forecast for the year has turned into an excess of income over expenditure of £23.6K.
4.3 End of Year Balance
We started the year with £70K so adding in the total income over the year less the total expenditure, we ended the year with a balance of approximately £93.6K.
We increased the money on deposit in our savings account by £30 to a total of £60K on 8[th] June 2020, with the balance in our HSBC current account.
5 Plans
5.1 Review of 2020-21 Plans
We had no plans for 2020-21 but in the circumstances in which we found ourselves we have carried out a number of building inspection and some work.
5.2 Building Inspections Status
| Requirement | Regulatory Frequency |
Date of Last Test |
Date of Next Test |
Supplier |
|---|---|---|---|---|
| Asbestos | Following change |
15 Mar 21 | Lucion | |
| Boiler Service | Annually | 01 Apr 20 | May21 | Ashwell Maintenence |
| Gas Soundness | 5yearly | 29 Sep14 | May21 | M.D.S. Heating and Plumbing Ltd |
| Fire Alarm Testing | 3 monthly | See log | Proudcastle | |
| Emergency Lighting Testing |
3 montly | See log | Proudcastle | |
| Intruder Alarm Testing | 6 montly | See log | Proudcastle | |
| Fire Extinguishers | Annually | 19 Aug20 | Apr 21 | Chubb |
| Fixed Electrical Safety | 5yearly | 09 Nov 20 | Nov 23 | Metric Services/David Pearce |
| Portable Appliance Testing |
Annually | 30 Apr 20 | Apr 21 | |
| Water Temperature Monitoring |
Monthly | See log | ||
| Powered Doors | Annually | 09 Dec 20 | Dec 21 | |
| Thermostatic Valves | n/a | |||
| Lightning Conductors | n/a |
Passenger and Food Lifts n/a
5.3 Works Carried Out
5.3.1 Electrical Remedial Work
Fuse boxes replaced following electrical safety inspection.
5.3.2 Family Room
-
Ceiling repainted
-
Children’s toilet area cleared and now used for storage
5.3.3 Staff Toilet
- Staff Toilet refurbished – new wash basin, etc
5.4 Plans for 2020-21
We have agreed to purchase a larger, wall-mounted television to be installed in the Family Room, initially for use by the Social & Film Club. Heating in the Family Room has been problematic while the rest of the building has been out of use, and when the current heaters are used they were found to be too noisy so we will look at installing additional electrical heaters.
We would like to develop the payment system in the library so as to make it easier to use, future-proofed to accept contactless payments and with remote access. Such systems exist but are currently quite expensive and we are looking around.
5.5 2019-20 Forecast v Actual Income and Expenditure
Comparisons this year and last are not particularly meaningful so are not being presented this year.
5.6 5-Year Forecasts
At the start of the year our total cash holding was £70.0K and by the end £93.6K.
2021-2022 will be the last year we receive annual maintenance grants from LCC, which will be of £2548.
| 2021-22 | 2022-23 | 2023-24 | 2024-25 | 2025-26 | |
|---|---|---|---|---|---|
| End of Year Balance (£K) | 95.8 | 99.7 | 103.8 | 107.9 | 112.1 |
Forecast Year-End Cash Reserves
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120.00
110.00
100.00
90.00
80.00
2021-22 2022-23 2023-24 2024-25 2025-26
£K
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These projections normally follow on from the previous year, but since 2020-21 was so exceptional the figures for 2021-22 are derived from the 2019-20 figures with the following assumptions :
-
There will be no more Covid-related shutdowns
-
We do not expect customers to flock back in their old numbers, and have budgeted for a 30% decrease in revenues which are dependent on customers
-
We do not expect community activities to resume until the Covid situation has improved, and have budgeted for a 50% decrease in these activities
From 2022-23 onwards we have budgeted for a 2% annual increase in inflation.
Phil Knight Chairman, Anstey Community Library 11[th] April 2021
Charity Name No (if any) Anstey Community Library 1162159 Receipts and payments accounts CC16a For the period Period start date Period end date To from 01/04/2020 31/03/2021
Section A Receipts and payments
| A1 Receipts | Unrestricted funds to the nearest £ 39,345 - - - - - - - 39,345 - - - 39,345 15,707 - - - - - - - - 15,707 - - - 15,707 23,638 - 70,005 93,643 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Endowment funds to the nearest £ |
Total funds to the nearest £ 39,345 - - - - - - - 39,345 - - - 39,345 15,707 - - - - - - - - 15,707 - - - 15,707 23,638 |
Total funds to the nearest £ 39,345 - - - - - - - 39,345 - - - 39,345 15,707 - - - - - - - - 15,707 - - - 15,707 23,638 |
Last year to the nearest £ |
|---|---|---|---|---|---|---|
| Total Income | 39,345 | - - - - - - - - - |
39,345 | 21,188 | ||
| - | - | - | ||||
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| Sub total(Gross income for AR) |
39,345 | 39,345 | 21,188 | |||
| A2 Asset and investment sales, (see table). |
||||||
| - | - - - |
- | ||||
| - | - | - | ||||
| Sub total | - | - | - | |||
| Total receipts A3 Payments |
||||||
| - | 39,345 | 21,188 | ||||
| Total Expenditure | 15,707 | - - - - - - - - - - |
15,707 | 11,067 | ||
| - | - | - | ||||
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| **Sub total ** | 15,707 | 15,707 | 11,067 | |||
| A4 Asset and investment purchases, (see table) |
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| - | - - - |
- | ||||
| - | - | |||||
| **Sub total ** | - | - | - | |||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||
| - | 15,707 | 11,067 | ||||
| 23,638 | - | - | 23,638 |
10,120 | ||
| - | - | - - |
- | - | ||
| 70,005 | - | 70,005 | 59,885 | |||
| 93,643 | - | - | 93,643 | 70,005 |
CCXX R1 accounts (SS)
05/08/2021
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Signature Details Details Current Bank Account Hampshire Trust Bank Details Details Total cash funds (agree balances with receipts and payments account(s)) Details |
Unrestricted funds Restricted funds to nearest £ to nearest £ 33,643 - 60,000 - - - 93,643 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name P J Knight |
Endowment funds to nearest £ |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| Current value (optional) |
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| - | |||
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| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
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| Date of approval |
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| P J Knight | 12/04/2021 | ||
CCXX R2 accounts (SS)
05/08/2021
2
Anstey Communlty Llbrary Receipts and payments account and Independent ExamSners Report Year ended 31 March 2021
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl mombors of Anstey Community Library On accounts for the year anded 31 March 2021 Charity no (if any) 1162159 Set out on pages 3and4 I r8POrt lo the trustees on my examination of the accounts of the above charity 1.the Trust'l for the year ended 31 March 2021 Responslbllltlos and As the charity truslees, you are responsible for th8 pr8paration of the basis of report accounts in ac¢ordan¢è with the Chanties Ad 2011 {"the Act"). I report in respect of my examination of the Trust's accounls Caled out under s8Ction 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5Xb) of the Act. Independent l am qualified lo undertake Ihe examinalion by being a qualified member of examiner's stat8m•nt the Chartered Association of Certrfied Accountants. I have compl818d my examination. I confirm that no material matters have come lo my attention in connection wilh the examination which gives me cause to believe that in. any material respect,: the accounting records were not kept in acrdance with section 130 of the Act; or the accounts did not aco)rd with the accounting rewrds: or the accounts did not comply with the applicable requirements conceming the fom and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair. view which Is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order lo enable a proper understanding of the accounts to be reach8d. . Please delete the WlS in the brackets if they do not apply. Sign. Date: 171512021 Name: Andrew Hurd Relevant professional qualification(s) or body (if any): FCCA Address". 154 Rothley Road, Mountsorrel, Leicestershire, LE12 7JX
Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examinats'on of charity accounts.. directions and guidance for examiners). Give here delails of any items that the examinor wlshes to disclosa. No matters to disclose
CHARITY COMMISSIO FOR ENGLAND AND WALE ame No lif an 1172159 ommunlty Library .lecei ts and ments accounts CC16a For th• poriod from PWKKI 51art date Q1104r2020 Period end dat& 31103r2021 To Section A Receipts and payments Unr•strict•d funds R•strict•d lund$ Endowrn•ni fvnds Total lund• L••t y••r th• n•w••tf toth• r•r•¥t£ to lh• n•ar•Bt£ to th• ••rtt A1 Rolp To1 In¢¢me 34S 21,1SN tota ross in ARJ 3•.345 21,118 2 A••gt and Inw•tm•nt ¥•l••. 180• tabl•l. tota Total Y8celpt$ 39,J45 J9,345 21.180 A3 Paym•nt• Towi ExwrKlur• 15,707 1707 11,067 Sub total 15.707 14707 11,007 A4 A8S•t and Inv•stm•nt ur¢hases. se? tsble Sub total Tot•lpayments 15.707 1&707 11,OB7 Net of receipt(payMents) A5 Transfers be00n funds A6 Cash funds last y•ar •nd Cash funds thls year gnd 23,638 10,120 70.005 93.643 93,643 70,005
Section B Statement of assets and liabilities at the end of the period Unre$tricted funds to E 33.524 eo.000 R•strithd funds to n•arMI£ Endowment funds to n••rn$l£ Catsgorles Detsils B1 Cash funds Hampshire Trust 8¥ Total cash funds ¢ort($11 OK Unrestrictèd funds 91643 OK Endowment funds to nwr•¥i£ R•strSct*d funds lo n••mt£ D•tslls to n•arMt£ Fund to whkh Curr•tht v•lu• D•tall• B3 Inv•stment a•8ets Fund towhkh ¢urr•nt v•lu• D•taS1• 84 A88•ts r0taln•d for th• charlty's own use Fund towhkh Amoufit du• Wh•n du• D•t•ll• BS LSabllltlo• Svned by one trustees on behall of all the trusiees Date of roval Sna Print Name PJK hl