## **Anstey Community Library** ## **Annual General Meeting, 23[rd] June 2021** ## **1 Summary** The library has been closed because of the pandemic for around two-thirds of the year so the library performance indicators are not particularly meaningful this year and are not included in this report. Earned income at the library is down, but the Government, Leics County Council, Charnwood Borough Council and Anstey Parish Council have provided substantial grant funding, for which we are extremely grateful. We have made use of the closure by carrying out various safety inspections, including an electrical safety inspection which has resulted in remedial work. ## **2 Library Performance** Not produced this year because of pandemic closures. ## **3 Staffing** ## **3.1 Volunteers** We have 35 registered volunteers. ## **3.2 Committee** The Committee comprises 9 members. At the start of the year these were : Alan Prior Chris Sanders Beck Nickolls Janet Whitcomb Jenny Tomlinson Lynne Childerley Mary Hill Pat Egger Penny Davies Phil Knight (Chair) Over the course of the year Penny Davies, Beck Nickolls and Pat Egger have resigned. Mary Hill, Janet Witcomb and Jenny Tomlinson will stand down and seek re-election for the year 2021. ## **4 Financial Year 2021-22** We have received considerable financial support over the year from Government, Leicestershire, Charnwood and Anstey Parish Council Covid grant schemes. The library generated income was minimal because of the limited opening and the absence of major events, although we did manage to run a gardening event using donated stock. ## **4.1 Income Summary** Total income for the year was £39K, of which the majority was from grants, partly the LCC annual grant payment (£4376) and Section 106 funding (£787), but mainly the various business support grants from Government and local authorities (£27K). The remainder is broken down as follows: **----- Start of picture text -----**
Income 2020-21
Donation
Savings
s, 648
Acc Fundraisi
Income,
ng,
545.68 1564.50
Misc,
295.00 Events,
570.25
Room
Rentals,
360.00
**----- End of picture text -----**
## **4.1.1 Notes on Income** Fundraising : Contributions from the Charnwood Lottery Events : Spring garden event Donations : 350 contributions and other donations Savings Account Income : Annual interest from Hampshire Bank savings account Room Rentals : Hive Consulting ## **4.2 Expenditure Summary** Total spend for the year was £11K, made up of : **----- Start of picture text -----**
Expenditure 2020-21
**----- End of picture text -----**
**----- Start of picture text -----**
Purchases
Capital
, 1653
Equipmen
t, 772.51
Annual
Fees &
Charges,
4402
Contracto
Utilities, rs,
2723 6019.08
Misc,
100.00
**----- End of picture text -----**
## **4.2.1 Notes on Expenditure** Contractors : Fees for works carried out including remedial electrical work, repainting Family Room Ceiling, removal of toilet and washbasins from Family Room Annual Fees & Charges : Fire and security, waste collection, fire extinguishers, routine inspections Utilities : Gas, electrics, water, broadband, etc ## **4.2.2 Conclusions** In this very exceptional year the loss forecast for the year has turned into an excess of income over expenditure of £23.6K. ## **4.3 End of Year Balance** We started the year with £70K so adding in the total income over the year less the total expenditure, we ended the year with a balance of approximately £93.6K. We increased the money on deposit in our savings account by £30 to a total of £60K on 8[th] June 2020, with the balance in our HSBC current account. ## **5 Plans** ## **5.1 Review of 2020-21 Plans** We had no plans for 2020-21 but in the circumstances in which we found ourselves we have carried out a number of building inspection and some work. ## **5.2 Building Inspections Status** |**Requirement**|**Regulatory**
**Frequency**|**Date of**
**Last Test**|**Date**
**of**
**Next**
**Test**|**Supplier**| |---|---|---|---|---| |Asbestos|Following
change|15 Mar 21||Lucion| |Boiler Service|Annually|01 Apr 20|May21|Ashwell Maintenence| |Gas Soundness|5yearly|29 Sep14|May21|M.D.S. Heating and Plumbing
Ltd| |Fire Alarm Testing|3 monthly|See log||Proudcastle| |Emergency Lighting
Testing|3 montly|See log||Proudcastle| |Intruder Alarm Testing|6 montly|See log||Proudcastle| |Fire Extinguishers|Annually|19 Aug20|Apr 21|Chubb| |Fixed Electrical Safety|5yearly|09 Nov 20|Nov 23|Metric Services/David Pearce| |Portable Appliance
Testing|Annually|30 Apr 20|Apr 21|| |Water Temperature
Monitoring|Monthly|See log||| |Powered Doors|Annually|09 Dec 20|Dec 21|| |Thermostatic Valves|n/a|||| |Lightning Conductors|n/a|||| Passenger and Food Lifts n/a ## **5.3 Works Carried Out** ## **5.3.1 Electrical Remedial Work** Fuse boxes replaced following electrical safety inspection. ## **5.3.2 Family Room** - Ceiling repainted - Children’s toilet area cleared and now used for storage ## **5.3.3 Staff Toilet** - Staff Toilet refurbished – new wash basin, etc ## **5.4 Plans for 2020-21** We have agreed to purchase a larger, wall-mounted television to be installed in the Family Room, initially for use by the Social & Film Club. Heating in the Family Room has been problematic while the rest of the building has been out of use, and when the current heaters are used they were found to be too noisy so we will look at installing additional electrical heaters. We would like to develop the payment system in the library so as to make it easier to use, future-proofed to accept contactless payments and with remote access. Such systems exist but are currently quite expensive and we are looking around. ## **5.5 2019-20 Forecast v Actual Income and Expenditure** Comparisons this year and last are not particularly meaningful so are not being presented this year. ## **5.6 5-Year Forecasts** At the start of the year our total cash holding was £70.0K and by the end £93.6K. 2021-2022 will be the last year we receive annual maintenance grants from LCC, which will be of £2548. ||2021-22|2022-23|2023-24|2024-25|2025-26| |---|---|---|---|---|---| |**_End of Year Balance (£K)_**|95.8|99.7|103.8|107.9|112.1| ## **Forecast Year-End Cash Reserves** **----- Start of picture text -----**
120.00
110.00
100.00
90.00
80.00
2021-22 2022-23 2023-24 2024-25 2025-26
£K
**----- End of picture text -----**
These projections normally follow on from the previous year, but since 2020-21 was so exceptional the figures for 2021-22 are derived from the 2019-20 figures with the following assumptions : - There will be no more Covid-related shutdowns - We do not expect customers to flock back in their old numbers, and have budgeted for a 30% decrease in revenues which are dependent on customers - We do not expect community activities to resume until the Covid situation has improved, and have budgeted for a 50% decrease in these activities From 2022-23 onwards we have budgeted for a 2% annual increase in inflation. Phil Knight Chairman, Anstey Community Library 11[th] April 2021 **Charity Name No (if any) Anstey Community Library 1162159 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 01/04/2020 31/03/2021 ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**39,345**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**39,345**
**-**
**-**
**-**
**39,345**
**15,707**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**15,707**
**-**
**-**
**-**
**15,707**
**23,638**
**-**
**70,005**
**93,643**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**
**39,345**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**39,345**
**-**
**-**
**-**
**39,345**
**15,707**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**15,707**
**-**
**-**
**-**
**15,707**

**23,638**|**Total funds**
**to the nearest £**
**39,345**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**39,345**
**-**
**-**
**-**
**39,345**
**15,707**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**15,707**
**-**
**-**
**-**
**15,707**

**23,638**|**Last year**
**to the nearest £**| |---|---|---|---|---|---|---| |Total Income|**39,345**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**39,345**||**21,188**| ||**-**|||**-**||**-**| ||**-**|||**-**||**-**| ||**-**|||**-**||**-**| ||**-**|||**-**||**-**| ||**-**|||**-**||**-**| ||**-**|||**-**||**-**| ||**-**|||**-**||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**39,345**|||**39,345**||**21,188**| |||||||| |**A2 Asset and investment sales,**
**(see table).**||||||| ||**-**||**-**
**-**
**-**|**-**||| ||**-**|||**-**||**-**| |**_Sub total_**|**-**|||**-**||**-**| |**_Total receipts_**
**A3 Payments**||||||| ||||**-**|**39,345**||**21,188**| |||||||| |Total Expenditure|**15,707**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**15,707**||**11,067**| ||**-**|||**-**||**-**| ||**-**|||**-**||**-**| ||**-**|||**-**||**-**| ||**-**|||**-**||**-**| ||**-**|||**-**||**-**| ||**-**|||**-**||**-**| ||**-**|||**-**||**-**| ||**-**|||**-**||**-**| |**_Sub total_ **|**15,707**|||**15,707**||**11,067**| |||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||| ||**-**||**-**
**-**
**-**|**-**||| ||**-**|||**-**||| |**_Sub total_ **|**-**|||**-**||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| ||||**-**|**15,707**||**11,067**| |||||||| ||**23,638**|**-**|**-**|
**23,638**||**10,120**| ||**-**|**-**|**-**
**-**|**-**||**-**| ||**70,005**|**-**||**70,005**||**59,885**| ||**93,643**|**-**|**-**|**93,643**||**70,005**| CCXX R1 accounts (SS) 05/08/2021 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
**Details**
Current Bank Account
Hampshire Trust Bank
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**33,643**
**-**
**60,000**
**-**
**-**
**-**
**93,643**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
P J Knight|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||P J Knight|12/04/2021| ||||| CCXX R2 accounts (SS) 05/08/2021 2 Anstey Communlty Llbrary Receipts and payments account and Independent ExamSners Report Year ended 31 March 2021 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl mombors of Anstey Community Library On accounts for the year anded 31 March 2021 Charity no (if any) 1162159 Set out on pages 3and4 I r8POrt lo the trustees on my examination of the accounts of the above charity 1.the Trust'l for the year ended 31 March 2021 Responslbllltlos and As the charity truslees, you are responsible for th8 pr8paration of the basis of report accounts in ac¢ordan¢è with the Chanties Ad 2011 {"the Act"). I report in respect of my examination of the Trust's accounls Ca￿led out under s8Ction 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5Xb) of the Act. Independent l am qualified lo undertake Ihe examinalion by being a qualified member of examiner's stat8m•nt the Chartered Association of Certrfied Accountants. I have compl818d my examination. I confirm that no material matters have come lo my attention in connection wilh the examination which gives me cause to believe that in. any material respect,: the accounting records were not kept in ac￿rdance with section 130 of the Act; or the accounts did not aco)rd with the accounting rewrds: or the accounts did not comply with the applicable requirements conceming the fom and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair. view which Is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order lo enable a proper understanding of the accounts to be reach8d. . Please delete the W￿lS in the brackets if they do not apply. Sign￿. Date: 171512021 Name: Andrew Hurd Relevant professional qualification(s) or body (if any): FCCA Address". 154 Rothley Road, Mountsorrel, Leicestershire, LE12 7JX Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examinats'on of charity accounts.. directions and guidance for examiners). Give here delails of any items that the examinor wlshes to disclosa. No matters to disclose CHARITY COMMISSIO FOR ENGLAND AND WALE ame No lif an 1172159 ommunlty Library .lecei ts and ments accounts CC16a For th• poriod from PWKKI 51art date Q1104r2020 Period end dat& 31103r2021 To Section A Receipts and payments Unr•strict•d funds R•strict•d lund$ Endowrn•ni fvnds Total lund• L••t y••r th• n•w••tf toth• r•r•¥t£ to lh• n•ar•Bt£ to th• ￿••r￿tt A1 Ro￿lp￿ To￿1 In¢¢me 34S 21,1SN tota ross in ARJ 3•.345 21,118 2 A••gt and Inw•tm•nt ¥•l••. 180• tabl•l. tota Total Y8celpt$ 39,J45 J9,345 21.180 A3 Paym•nt• Towi ExwrK*lur• 15,707 1*707 11,067 Sub total 15.707 14707 11,007 A4 A8S•t and Inv•stm•nt ur¢hases. se? tsble Sub total Tot•lpayments 15.707 1&707 11,OB7 Net of receipt￿(payMents) A5 Transfers be￿00n funds A6 Cash funds last y•ar •nd Cash funds thls year gnd 23,638 10,120 70.005 93.643 93,643 70,005 Section B Statement of assets and liabilities at the end of the period Unre$tricted funds to E 33.524 eo.000 R•strithd funds to n•arMI£ Endowment funds to n••rn$l£ Catsgorles Detsils B1 Cash funds Hampshire Trust 8¥ Total cash funds ¢ort($11 OK Unrestrictèd funds 91643 OK Endowment funds to nwr•¥i£ R•strSct*d funds lo n••mt£ D•tslls to n•arMt£ Fund to whkh Curr•tht v•lu• D•tall• B3 Inv•stment a•8ets Fund towhkh ¢urr•nt v•lu• D•taS1• 84 A88•ts r0taln•d for th• charlty's own use Fund towhkh Amoufit du• Wh•n du• D•t•ll• BS LSabllltlo• Svned by one trustees on behall of all the trusiees Date of roval S￿na￿ Print Name PJK hl