Trustees’ Annual Report for the period
From 02/01/2023 Period start date To 01/01/2024 Period end date
Charity name: Ohana
Charity registration number: 1162152
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The charity's purpose, as outlined in its governing document, is to offer relief to individuals with disabilities or special educational needs, as well as their families and caregivers. Ohana aims to benefit the public by providing inclusive support activities focused on enhancing communication and social skills, creating volunteer opportunities, offering respite care, and promoting greater awareness and understanding of the support needs of those with disabilities and special educational needs. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The charity's main activities, carried out for public benefit, include running a support group and hosting bi-weekly play sessions for families with special needs. It also provides communication and social networking opportunities for these families, along with volunteering and training opportunities. The charity offers respite care and works closely with local authorities and schools to develop inclusive activities. Additionally, it provides opportunities for the wider public to learn new skills. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Each Trustee has taken the time to refresh their knowledge and update their skills using the guidance provided at: https://beingacharitytrustee.campaign.gov.u k. We also enjoyed the quiz at the end and made good use of the valuable resources available to ensure Ohana’s governance remains compliant with current regulations. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | Not applicable |
| Policy on social investment including program related investment |
Para 1.38 | Not Applicable |
| Contribution made by volunteers |
Para 1.38 | Not applicable |
| Other | Not applicable | |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main | Para 1.20 | We have continued to maintain our |
| achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Facebook page, providing a platform for parents to connect, seek advice, and share guidance. We have also received funding from The National Lottery, securing our operations for the next four years. With this support, we have hired a Project Coordinator who will manage our social media presence, seek additional funding, |
|
| oversee our Play Club group, and handle | ||
| other key responsibilities. |
| Additional information (optional) | Additional information (optional) | |
|---|---|---|
| You may choose to include further statements where relevant about: | ||
| Achievements against | Para 1.41 | We temporarily suspended our Play Club to |
| objectives set | align the charity with the requirements for receiving National Lottery funding. We |
|
| received a £1,000 donation from Stronger | ||
| Communities to cover outstanding wages | ||
| and £300 from Ripon Panto. Four new | ||
| trustees were recruited. At the "THIS IS ME" | ||
| festival, we raised awareness and £27.64 in | ||
| funds. Sponsorship for the Great North Run | ||
| brought in £833.96. We received our first | ||
| payment from the National Lottery and | ||
| recruited an IT specialist to update and | ||
| revamp our website. Additionally, we joined | ||
| Community First Yorkshire to help meet | ||
| Lottery requirements and signed up for | ||
| Simply Doc's for access to HR documents. |
| Performance of fundraising activities against objectives set |
Para 1.41 | We surpassed our objectives by successfully raising funds through two key projects: the THIS IS ME Festival and the Great North Run. |
|---|---|---|
| Investment performance against objectives |
Para 1.41 | We dedicated significant time and effort to aligning the charity with the objectives set by the Charity Commission and our Lottery fund provider. |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity began with £833.18 and, through lottery funding, donations, and sponsorships, covered expenses while rebuilding reserves for the swimming program. By the end of the year, we had £713.99 in Ohana funds for ad hoc expenses and £7,772.25 of unspent lottery grant money, which will be carried forward into the new year to cover staffing and other planned expenses. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Ohana's goal is to maintain a reserve fund equivalent to 12 months of operating expenses, which is currently estimated at £620.00. |
| Amount of reserves held | Para 1.22 | £882.00 |
| Reasons for holding zero reserves |
Para 1.22 | None |
| Details of fund materially in deficit |
Para 1.24 | None |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | None |
| Additional information (optional) Youmay choose toincludefurtherstatementswhererelevant about: |
||
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Lottery funding, donations and play club fees |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | Not applicable |
| A description of the principal risks facing the charity |
Para 1.46 | The primary risk this year was ensuring the charity remained operational, despite having to suspend the Play Club event. We successfully kept the Facebook support group active while focusing on aligning the charity’s policies and procedures with Charity Commission guidelines. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution revised 17.4.23 |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Minimum 3 trustees to make a decision. |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | Child Protection Policy 10/4/2023 Behaviour Policy 31/05/2023 Anti Bullying Policy 31/05/2023 ComplaintsProcedure 24/5/2023 Sick Children Policy 24/5/2023 Missing Child Policy 10/4/2023 First Aid Policy 24/5/2023 MedicalCare plan 24/5/2023 Social Media Policy 27/11/23 |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | Joined Position Title Name Surname 2/3/23 Secretary Mrs Helen Dickinson March 23 Member Diane Taylor 1/1/22 Treasurer Mrs Maryjane Olivier March 23 HR/2nd TR Mrs Shelley Woodward March 23 IT/2nd HR Miss Lily Worth March 23 Chairperson Mrs Rebecca(Bec) Carman 1/1/13 Fundraising/ 2nd CP Mr Martin Smith |
| Relationship with any related parties |
Para 1.51 | Advice received form Community First Yorkshire |
| Other | ||
Reference and Administrative details
| Charity name | Ohana |
|---|---|
Other name the charity uses |
|
Registered charity number |
1162152 |
| Charity’s principal address | Flat 2, 46 North Road, Ripon, HG4 1JR |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|
| Martin Smith | |||
| Maryjane Olivier | Treasurer | ||
| Bec Carman | From 17 March 23 | ||
| Shelley Woodward | From 17 March 23 | ||
| Lily Worth | Resigned 23/09/23 | ||
| Helen Dickinson | |||
| Diane Taylor | 17 March | ||
– Corporate trustees names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| Funds held as custodian trustees on behalf of others | ||
| Description of the assets held in this capacity |
||
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
||
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of adviser Name Address |
Type of adviser Name Address |
Type of adviser Name Address |
Type of adviser Name Address |
|---|---|---|---|
| Name of chief executive or names of senior staff members(Optional information) | |||
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Maryjane Olivier Position (eg Secretary, Treasurer Chair, etc) Date 30/10/24
Ohana Account 2023 Final.xlsx
Income & Expenditure at 1st January 2024
| INCOME Na�onal Lo�ery Grant Dona�ons Play Club Receipts Swimming Equipment Hire/Sale Interest on account |
Actual 7,772.25 2,261.60 221.00 882.00 - .00 6.89 |
Actual 7,772.25 2,261.60 221.00 882.00 - .00 6.89 |
|---|---|---|
| Total Income | 11,143.74 | |
| EXPENDITURE Play club helpers Swim Expenses Insurance Youth Group Other - Various |
1,759.50 - .00 505.14 - .00 344.04 |
|
| Total Expenditure | 2,608.68 | |
| Bank Balance as at Forecast bank balance 01/01/2024 Correct balance for Year end 01/01/24 Opening bank balance Income Expenditure Reserves for future expenditure Restricted funds for Swimming The Na�onal Lo�ery Grant Balance |
9,368.24 9,368.24 833.18 11,143.74 2,608.68 713.99 882.00 7,772.25 |
|
| 9,368.24 |