## **Trustees’ Annual Report for the period**
**From 02/01/2023 Period start date To 01/01/2024 Period end date**
**Charity name: Ohana**
## **Charity registration number: 1162152**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The charity's purpose, as outlined in its**
**governing document, is to offer relief to**
**individuals with disabilities or special**
**educational needs, as well as their**
**families and caregivers. Ohana aims to**
**benefit the public by providing inclusive**
**support activities focused on enhancing**
**communication and social skills,**
**creating volunteer opportunities,**
**offering respite care, and promoting**
**greater awareness and understanding of**
**the support needs of those with**
**disabilities and special educational**
**needs.**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**The charity's main activities, carried out for**
**public benefit, include running a support**
**group and hosting bi-weekly play sessions**
**for families with special needs. It also**
**provides communication and social**
**networking opportunities for these families,**
**along with volunteering and training**
**opportunities. The charity offers respite care**
**and works closely with local authorities and**
**schools to develop inclusive activities.**
**Additionally, it provides opportunities for the**
**wider public to learn new skills.**|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**Each Trustee has taken the time to refresh**
**their knowledge and update their skills**
**using the guidance provided at:**
**https://beingacharitytrustee.campaign.gov.u**
**k.**
**We also enjoyed the quiz at the end and**
**made good use of the valuable resources**
**available to ensure Ohana’s governance**
**remains compliant with current regulations.**|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|**Not applicable**|
|Policy on social investment
including program related
investment|Para 1.38|**Not Applicable**|
|Contribution made by
volunteers|Para 1.38|**Not applicable**|
|Other||**Not applicable**|
||||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main|Para 1.20|**We have continued to maintain our**|
|achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.||**Facebook page, providing a platform for**
**parents to connect, seek advice, and share**
**guidance. We have also received funding**
**from The National Lottery, securing our**
**operations for the next four years. With this**
**support, we have hired a Project**
**Coordinator who will manage our social**
**media presence, seek additional funding,**|
|||**oversee our Play Club group, and handle**|
|||**other key responsibilities.**|
|**Additional information (optional)**|**Additional information (optional)**||
|---|---|---|
|You may choose to include further statements where relevant about:|||
|Achievements against|Para 1.41|**We temporarily suspended our Play Club to**|
|objectives set||**align the charity with the requirements for**
**receiving National Lottery funding. We**|
|||**received a £1,000 donation from Stronger**|
|||**Communities to cover outstanding wages**|
|||**and £300 from Ripon Panto. Four new**|
|||**trustees were recruited. At the "THIS IS ME"**|
|||**festival, we raised awareness and £27.64 in**|
|||**funds. Sponsorship for the Great North Run**|
|||**brought in £833.96. We received our first**|
|||**payment from the National Lottery and**|
|||**recruited an IT specialist to update and**|
|||**revamp our website. Additionally, we joined**|
|||**Community First Yorkshire to help meet**|
|||**Lottery requirements and signed up for**|
|||**Simply Doc's for access to HR documents.**|
|Performance of fundraising
activities against objectives
set|Para 1.41|**We surpassed our objectives by**
**successfully raising funds through two key**
**projects: the THIS IS ME Festival and the**
**Great North Run.**|
|---|---|---|
|Investment performance
against objectives|Para 1.41|**We dedicated significant time and effort to**
**aligning the charity with the objectives set**
**by the Charity Commission and our Lottery**
**fund provider.**|
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**The charity began with £833.18 and, through**
**lottery funding, donations, and**
**sponsorships, covered expenses while**
**rebuilding reserves for the swimming**
**program. By the end of the year, we had**
**£713.99 in Ohana funds for ad hoc expenses**
**and £7,772.25 of unspent lottery grant**
**money, which will be carried forward into**
**the new year to cover staffing and other**
**planned expenses.**|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|
**Ohana's goal is to maintain a reserve**
**fund equivalent to 12 months of**
**operating expenses, which is currently**
**estimated at £620.00.**|
|Amount of reserves held|Para 1.22|**£882.00**|
|Reasons for holding zero
reserves|Para 1.22|**None**|
|Details of fund materially in
deficit|Para 1.24|**None**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**None**|
|**Additional information (optional)**
Youmay choose toincludefurtherstatementswhererelevant about:|||
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Lottery funding, donations and play club**
**fees**|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**Not applicable**|
|A description of the principal
risks facing the charity|Para 1.46|**The primary risk this year was ensuring the**
**charity remained operational, despite having**
**to suspend the Play Club event. We**
**successfully kept the Facebook support**
**group active while focusing on aligning the**
**charity’s policies and procedures with**
**Charity Commission guidelines.**|
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution revised 17.4.23**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**|
|
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Minimum 3 trustees to make a decision.**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Policies and
procedures
adopted for the
induction and
training of trustees|Para 1.51|Child Protection Policy
10/4/2023
Behaviour Policy
31/05/2023
Anti Bullying Policy
31/05/2023
ComplaintsProcedure
24/5/2023
Sick Children Policy
24/5/2023
Missing Child Policy
10/4/2023
First Aid Policy
24/5/2023
MedicalCare plan
24/5/2023
Social Media Policy
27/11/23|
|---|---|---|
|The charity’s
organisational
structure and any
wider network with
which the charity
works|Para 1.51|**Joined**
**Position**
**Title**
**Name**
**Surname**
2/3/23 Secretary
Mrs
Helen
Dickinson
March 23 Member
Diane
Taylor
1/1/22 Treasurer
Mrs
Maryjane
Olivier
March 23 HR/2nd TR
Mrs
Shelley
Woodward
March 23 IT/2nd HR
Miss
Lily
Worth
March 23 Chairperson
Mrs
Rebecca(Bec)
Carman
1/1/13
Fundraising/
2nd CP
Mr
Martin
Smith|
|Relationship with
any related parties|Para 1.51|**Advice received form Community First Yorkshire**|
|Other|||
||||
**Reference and Administrative details**
|Charity name|**Ohana**|
|---|---|
|
Other name the charity uses||
|
Registered charity number|**1162152**|
|Charity’s principal address|**Flat 2, 46 North Road, Ripon, HG4 1JR**|
|||
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**
**Name of person**
**(or body) entitled**
**to appoint**
**trustee (if any)**|
|---|---|---|---|
||Martin Smith|||
||Maryjane Olivier|Treasurer||
||Bec Carman||From 17 March 23|
||Shelley Woodward||From 17 March 23|
||Lily Worth||Resigned 23/09/23|
||Helen Dickinson|||
||Diane Taylor||17 March|
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– Corporate trustees names of the directors at the date the report was approved **Director name**
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for whole year**||
|---|---|---|
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|**Funds held as custodian trustees on behalf of others**|||
|Description of the assets
held in this capacity|||
|Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|||
|Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|||
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**|
|---|---|---|---|
|||||
|||||
|||||
|||||
|**Name of chief executive or names of senior staff members(Optional information)**||||
|||||
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
## **The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Maryjane Olivier **Position (eg Secretary,** Treasurer **Chair, etc) Date** 30/10/24
Ohana Account 2023 Final.xlsx
**Income & Expenditure at 1st January 2024**
|**INCOME**
Na�onal Lo�ery Grant
Dona�ons
Play Club Receipts
Swimming
Equipment Hire/Sale
Interest on account|**Actual**
7,772.25
2,261.60
221.00
882.00
- .00
6.89|**Actual**
7,772.25
2,261.60
221.00
882.00
- .00
6.89|
|---|---|---|
|**Total Income**|**11,143.74**||
|**EXPENDITURE**
Play club helpers
Swim Expenses
Insurance
Youth Group
Other - Various|1,759.50
- .00
505.14
- .00
344.04||
|**Total Expenditure**|**2,608.68**||
|**Bank Balance as at**
**Forecast bank balance 01/01/2024**
**Correct balance for Year end 01/01/24**
Opening bank balance
Income
Expenditure
Reserves for future expenditure
Restricted funds for Swimming
The Na�onal Lo�ery Grant Balance|**9,368.24**
**9,368.24**
833.18
11,143.74
2,608.68
713.99
882.00
7,772.25||
|||**9,368.24**|