CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the porlod From 5th April 2023 Poriod start date To 6th Aprll 2024 Perlod ond date Charlty name: Woodcot• After School Club Charfty reglstratlon number: 1182057 Objective8 and Actlvltles SORP rel8renf* Summary of the purposes of the charlty as set out In Its governing document P8r8 1.17 Woodcote After School Club provides after- school care for children. The sessions run from 3.15pm-6pm Ilncluding a Ilght teal and are for children a8ed 4-12 years old. Woodcote After School club continue5 to beneflt parents and carers of children attendlng the school by offering high quality after school childcare. This service continues to allow working parents to go to work confldent that the children will be well cared for in a familiar environment. Belng non-proflt allows u5 to ensure that fees remain reasonable and therefore affordable. Summary of the main activitie5 in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the account5. P8ra 1.17 and 1.19 Operatlng from the primary school contlnue5 to be a convenient location for teachers to drop off at the end of the school day. Stètement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit Parn1.18 The trustees are aware of the guidance issued by the Charities Commission with gard5 to Public Benefit and have taken it into account when making decisions to which the guldance is relevant. i.e., any increases In fee costs to parents. No trustees take any benefit from the club. Addltlon4llnformallon (optional) You mey choose to Indude furtherstat8m8nts whw8 rglevant about..
SORP refergnee Poliy on grant Mang NIA Para 1.38 Pollcy on socKal investmgnt including progrdm relatwj investment Contribution made by voluntaws NIA Para 1.38 NIA Para 1.38 Clher NIA Achievements and Performanca SORP r•f¢wn¢• Summary of the maln achlevements of the chaTIty, identifylng the difference the charlty's work has made to the Circumstances of its beneficiaries and any wider beneflts to society as a whole. Provided 3,555 sessions of 5upervi5ed aftei school care during the review period. P8rJ 1.20 Addlllon•l Infowmatlon lopllon•ll You m.ay.choose to Includè furthor $18iements WIre rdevant about., AchIeVnentS against objècliv89 Par8 1.41 NIA Perfornance of lundralslng aCtltIeS aainSt obleclive8 set Inv8stm8nt pèrt0mial a9alnsl objectives Other Para 1.41 NIA Para 1.41 WA Flnancial Review Review of the charity's financlal position at the end of the period P#fa 1.21 The club maintained a sustainable financial position. We finished the 2023124 tax year with £21,980 in the bank, which is £2,596 more than last year. Despite increased Income from sessions £39,211 The staffin8 Costs have increased by £ 2,398, some of thi5 Wa5 due to pay rises for all staff pplied in April 2023, when salaries increased bv 9.5% due to inflation and the increase in the minimum wa8e. The rent costs are the second lar8e5t C05t at £6,012. Invoicing for rent has improved so this is an accurate representation of the rental costs
for the club. The 'other costs, of £1,697 are for the payroll supplier, Ofsted, Insurance, training, and several DBS check5 for new staff. Food costs have continued to increase by £187, but they have stabilized. A new menu has been introduced. The food costs included a special oronatlon tea In May for the Kings coronation. Sessions numbers are up on last year, but down on 2 years a80. There is an outstanding invoice for term 4 rent, totaling £700. Statement explaining the policy for holdln8 reserves stating why they are held Para 1.22 The reserve of 3 months liabilitles Ilf the club were to closel have been reviewed and maintalned this year. The level of thls reseThe I will be under annual review. Amount of reserves held Para 1.22 Fund5 required for funding liabllltles pendin8 closure of the club as of the end of the financiol year was around £8,054 for staff and around £1800 for outStandin8 rent for immediate L closure. NIA Reasons for holding zero reserves Detai15 of fund materially In deficit Explanation of anv uncertainties about the charlty continuing as a going concern P8r8 1.22 P8r8 1.24 NIA P8r8 1.23 The charilie5 5LlStainability is reliant of the number of children attending after school club and the availability of suttably qualified staff. Monitorin8 of this with re8ards to the breakeven point will continue going forward. Addltlon41 Inf¢xm•Uon loptlonall You ma choos& to includ& further statemen¢8 rdovant abDUt'. The tharity's prinapal sources offunds Para 1,47 N/A includinoan fvndraisin Investrnt policy and Obje'Ve$ indudlng any social inv85trnant dic ado A descriptK)n of the prinupal rfsks facing the charit Othar NIA Para 1.46 Para 1.46 N/A WA
Structure. Governance and Management Description of tharrt s trusts- Type of governing document (trust deed, royal charter) How is the charity constituted? Para 1.25 Association- using the approved Pre-school learning alliance governing document. CIO- Association Registeréd 08 Jun 2015 Para 1.25 Trustee selection methods including details of any constitLrtional provisions e. electlon to post or name of any person or body entitled to appoint one or more trustees Par8 1.25 New trustees are selected at the AGM via a process of Seconding from the current group of trustees. Addltlonal Inlomlatlon loptlon•l) You may. choose lo include further statements wh8r8 rd&vant aboul.. Policies and procedures adopted lor the Inductlon and Iralning ol Iruslees The charltys organls8tlonal structurè and any wder n9c(k with which Ihe charlty works Para 1.51 NIA Par8 1.51 R8lalkJnshlp wlth any r8lalèd parties OthÉr NIA Para 1.s1 Reference and Admlnlstratlv? detalls Charity name Other name the charity use5 Re8i5tered charity number Charity's principal address Woodcote After School Club 1162057 WOODCOTE PRIMARY SCHOOL READING ROAD WOODCOTE READING RG8 (KIV
Names of the charity trustees who manage the charlty Tru•t•• nam• Offic? {114nyl Dat•s aeted11 notfor whol• ar Narn? of pern {or bodyl •ntltl•d to appolnt tru8t•• Ifan Mlchael Hammer Chair {2019 -20231 Sept 2018- L12 Gupta Secretary12021- Sept 20231 Chair12023-1 raSUrer(20I9-) Sept 2018 . Llsa Towers Sept 2017- Kate Davls Sept 2015- Sept 2023 Sept 2021 Cath Li55enden Pam Lambley Secretary12023- Sept 2021 Jo Colley Sept 2023 Cor rale tnJstees- narnes of the dlrectors at dalg Iho r Dlr•ctor nam• . rt was apsjroved Name of trustees holdlng tille to property bèLonglng to tha charity TruBto• n•m• NIA Fund• held J$ cujtodlan trusts•8 on behaw of oth•r8 Description ol the assets hgld in thi5 ca Nam$ and objects of the charlty on whose behalf thè asset5 ar8 held and how thls falls thIn the custodian charity's objects Details ol arrangam8nts lor safe custody and 5&Jwatn of such 85set$ from the charlty's own 85$Ot$ D•t•s act•d ff not for wholé y•&r NIA NIA NIA Ex•mptlons Irom dlsclosurn Reason lor non-dlydosure of k8y personnel detalls {NIAI
Declarations The Trustees declare that they have approved the trustees, report above. Signed on behalf of the charitvs trustees Signature Full Name Llgft TOKA)eog Posltion Chair Treasurer Date 911IL4-
CHARITY COMMISSION FOR f NGLAND AND WALES Wood¢ot• Aftornchool Club 1162057 Receipts and payments accounts CC16a For the period from 61h Aprll 2023 5th Apru 2024 To Section A Receipts and payments Unreslrlcted lund8 Re5trlcted fund• Endowment fukYI• Total funds Last y•ar to the nre•l to th• *oareBt£ to th• to Ihg noaro¥t£ totho no•r•stt A1 Re¢olpt8 IncDmo from Se5slon B8nk InlBt881 from Savings •C¢QLhlt FUrls1 J9.211 JB.341 182 Sub total (Gross income for ARJ 19.310 39,310 311,S72 A2 A•••t and Inw•tsn•nt •al••, lu• labl•l. Sub tot•1 rotsl r•c•lpls 39,310 39,310 38,572 A3Po HR IWB Food E•uipmontlacbvdias R•nl Oihor ment• es, laxeB and b?nefil&l 21766 1,B66 272 e,013 1,607 28.766 24,36B 1,778 75B 272 8,013 1,480 Sub total YI714 30.T14 31.0S3 A4 Asqet and Inv•stm•nt urchaswJ, ee tab Sub total 36.714 36,714 38,053 Net olr•ceipts/(paymones) A5 Transfors botwewn fund A6 Cash funds last year end Cash ffunds thls year end 2.596 2,696 2,619 19.384 21.980 19,384 21,980 16,B8S 19.384 CCXX R1 accounts ISSI 0410712024
Section B Statement of assets and liabilities at the end of the period Unrestricted fund8 to nwogt£ Restricted funds to mar1% Endowment funds to nr•< C8te9ories Details B1 CMh funds Trgq8Lwers Acwunt 11,980 ew Accou 10.000 Tot•1 cash fvnds 21,980 lowes bJlartt8*fth paymcrts QCLwrrtJll Unr••trl¢tsd lund to nur••l¢ Re¥trlct•d funds to n•Awt £ Endowment fund8 Detalls Fun41 to whbth tbqlon O•tall$ C••t loptloNI) ¢urr•ntvalu• lon•1 B3 Inv•¥tm•nt aM•ts Fund to whl¢h ••t b•lon Qwr•nl ¥41u• Ilonal D•tall8 ¢o8t Iopiionall B4 A%s•ts r•ta5n•d for th• charlty'• own u•• Fund trtwhich relit•# Lwnt du D•talls Rgnl forL¥s1 haifterm IFeb&tsrchl or41 BS Llabllltl•s Allocation of Holld•y Paylpald Augl rrD 1,973 SWJned by on8 or trust89s on berOf1 the trustees Slgnatu Prfnt Nomg Date of F C é'u P774 ql!I CCXX R2 acnl&S1 04107r2024
After School Club Accounts Audit From.. Viki Ete50n 1vete50n@yahoo.co.ukl lmaryt2000@yahoo.co.uk Date.. Friday, 12 July 2024 at 15..09 BST To.. Hi Lisa, I have completed my examination of the After School Club IASCI accounting records for the financial year 2023-24. I can confirm that there is nothing that has come to my attention in connection with the examination giving me cause to believe the records were not kept as per the legal requirement, or that the accounts do not match with the records. I have no concems and have come across no other matters in connection with the examination lo which should be drawn in this report in order to enable a proper understsnding of the accounts to be reached. Kind regards, Viki Ri¢e 118 Wayside Green, Woodcote, South Oxfordshire, RG8 OQJ 7th July 2024