2025-03-31-accounts - The Tanbok Project

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T H E T A N B O K P R O J E C T / / 1 A P R 2 0 2 4 - 3 1 M A R 2 0 2 5 / / C H A R I T Y N U M B E R 1 1 6 2 0 5 0

ANNUAL REPORT

2024-25: A TIME OF TRANSITION

BY RACHEL BROOKS

The 2024-25 period marks a time of transition for the charity, and this looks set to continue into 2026.

The 2023 school build project in Tanbok Village, Vanuatu, was all-consuming in terms of financial and volunteer resources. Since we are a small charity run by a small team of trustees with limited time to offer, a prolonged ‘rebound’ period was suubsequently required, during which trustees could take some time out from the charity’s work, before returning to the drawing board to explore options for our next high impact project in Vanuatu.

In returning to the drawing board to explore options for our next high impact project in Vanuatu, we held a local public consultation in Melsisi village, Pentecost, Vanuatu in September 2024. This was made possible by a generous donation from St Andrew’s church in Hertford, and a self-funded trip by some former volunteers to Pentecost island. The purpose of the consultation was to obtain feedback from a cross section of local stakeholders on different project options under consideration and provide an avenue for local people to convey their ideas and priorities to us – hopefully opening up new ideas not already under consideration. The findings from the event will be formative in the identification and design of our next project, but it is right and proper that new projects are selected by the incoming trustees, since they will be the ones to take the project forward.

The Tanbok Project is a charitable organisation, fostering community-led sustainable development in Vanuatu

COMMUNITY LED

Projects chosen by communities

SUSTAINABLE DEVELOPMENT

In line with the UN SDGs

DISASTER RELIEF

Short and long term relief following natural disasters

T H E T A N B O K P R O J E C T / / 1 A P R 2 0 2 4 - 3 1 M A R 2 0 2 5 / / C H A R I T Y N U M B E R 1 1 6 2 0 5 0

Not long after the consultation took place, Vanuatu was shaken by the latest in a string of natural disasters - this time a powerful earthquake that rocked the country on 17th December 2024, killing 14 people and razing innumerable buildings to the ground (particularly those constructed with major concrete elements and/or failing to adhere to national building standards). Many areas of the capital (Port Vila) are now unrecognisable, the CBD almost completely demolished. This was a stark reminder that strikes right to the core of our mission: that the ability to withstand all types of natural disasters is crucial to the resilience we are seeking to foster.

Apart from this, the period was uneventful. The hiatus following the 2023 build project presented a natural time for two founding trustees to elect to step down to spend more time with their young and growing families. Of the original seven founding trustees, six have now moved on, marking the end of the charity’s opening chapter. Hence, the 24-25 period ends with us on the cusp of a new chapter, as we await to discover the identities and form of the new board of trustees, and what direction they take the charity in. Going into the next period, the recruitment of new trustees, not least a treasurer and secretary, becomes a top priority.

OUTLOOK FOR 2025-26

Trustee Recruitment Change to ethical banking provider

Stakeholder Consultation - Further Rounds

Select Project(s)

Fundraising

TOWARDS A PROTOTYPE ‘SAFE HOUSE’

The Art of Consultation

We have been pleased to implement a greater variety of consultation techniques to encourage open and inclusive participation by stakeholders in our latest consultation (Melsisi, September 2024) and we are committed to ever improving our methods in order to fulfil our pledge to always be community-led. Further, projects developed in tandem with the end users are more likely to succeed in solving the problems targeted, and are more likely to foster long-term uptake of the techniques and behaviours modelled in the projects.

The project types discussed included ‘the ideal, cyclone-resistant, affordable home’ and a nature based project (remediation of invasive species). Both were warmly

received, with participants demonstrating a willingness to support a range of initiatives. On homebuilding, we observed a preference emerge for familiar design styles and material palates, but an openness to other styles and techniques. Participants widely exhibited an interest in learning ways to protect themselves from cyclones. We obtained good data on appropriate price points, detailed requirements and priorities for local homes. This takes us one step closer to developing appropriate prototype cyclone ‘safe houses’.

The public consultation held in Melsisi in September 2024 showed us what local people need from their homes:

Affordable - 1M vatu Protection from cyclones

Bring cooking and ablutions inside

Space for extended family

Temperature control

Self-build

Charity Name No (if any) The Tanbok Project 1162050 Recei ts and a ments accounts p p y For the period Period start date Period end date To from 01/04/2024 31/03/2025

CC16a

Section A Receipts and payments

A1 Receipts	Unrestricted funds to the nearest £	Restricted funds to the nearest £	Endowmen t funds to the nearest £	Total funds to the nearest £	Last year to the nearest £
Donations	2 511	-	-	2 511	3 832
Amazon cashback		-	-	-	21
Other	1	-	-	1	100
Fundraising Events		-	-	-
	-	-	-	-	-
*Sub total*(Gross income for AR)	2 513	-	-	2 513	3 953

A2 Asset and investment sales,
(see table).
	-	-	-	-
	-	-	-	-	-
*Sub total*	-	-	-	-	-

*Total receipts*	2 513	-	-	2 513	3 953

A3 Payments

A3 Payments
Banking fees	-	-	-	-	62
Architect design fees	-	-	-	-	2 000
Evaluation field expenses	-	-	-	-	187
Tanbok School Construction expenses	-	-	-	-	30 963
	-	-	-	-	-
**Sub total **	-	-	-	-	33 212

A4 Asset and investment purchases, (see table)		- - - - -	- - - - -	- - - - 2 513
	-
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					33 212

	2 513	-	-	2 513	- 29 259
	-	-	-	-	-
	3 164	-	-	3 164	32 423
	5 677	-	-	5 677	3 164

Section B Statement of assets and liabilities at the end of the period

(agree balances with receipts and payments account(s)) Details Cash funds - banked *Total cash funds* Details	Unrestricte d funds to nearest £	Restricted funds to nearest £	Endowment funds to nearest £
	5 677	-	-
	-	-	-
	-	-	-
	5 677	-	-
			OK
			Endowment funds to nearest £
	-	-	-
	-	-	-
	-	-	-
Details	Fund to which asset belongs	Cost (optional)	Current value (optional)
		-	-
		-	-
Details	Fund to which asset belongs	Cost (optional)	Current value (optional)
		-	-
		-	-
		-	-
		-	-
Details	Fund to which liability relates	Amount due (optional)	When due (optional)
Outstanding Tanbok expense ~~claims~~	Unrestricted	1 020
Outstanding Stakeholdfer consultation expenses	Unrestricted	360
		-
		-
Signature	Print Name RACHEL BROOKS ROBERT BROOKS
			Date of approval
	RACHEL BROOKS		28/01/2026
	ROBERT BROOKS		28/01/2026