| SORP reference | |||||||
|---|---|---|---|---|---|---|---|
| Summary ofthe purposes |
of | Para 1.17 | The provision | ofrecreational | and other | ||
| the charity as set out | in its | leisure time occupations | for | individuals | |||
| ove min document |
within the Parish ofSilsoe Bedfordshire | ||||||
| Summary ofthe main activities in relation to those |
Para 1.17and 1.19 |
Primarily, the maintainance |
provision and ofasports centre and |
||||
| purposes for the public |
adjoining sports fields. |
||||||
| benefit, in particular, |
the | ||||||
| activities, projects or | |||||||
| services identified in |
the | ||||||
| accounts. | |||||||
| Statement confirming |
Para 1.18 | The Trustees | have had regard to the | ||||
| whether the trustees |
have | relevant guidance. | |||||
| had regard to the guidance | |||||||
| issued by the Charity |
|||||||
| Commission on public |
|||||||
| benefit |
| SORP reference | |||||
|---|---|---|---|---|---|
| Not applicable. | |||||
| Para 1.38 | |||||
| Policy on | grant making | ||||
| Not applicable. | |||||
| Para 1.38 | |||||
| Policy on | social investment | ||||
| including | program | related | |||
| investment | |||||
| Not applicable. | |||||
| Para 1.38 | |||||
| Contribution | made | by | |||
| volunteers | |||||
| None. | |||||
| Other |
| Achieve | men | ts | and Per | formance | |
|---|---|---|---|---|---|
| SORP reference | |||||
| (Reference should be made to the | |||||
| previous Trustees' Reports since the |
|||||
| inception ofthe Trust). | |||||
| Summary ofthe main achievements ofthe charity, |
Para 1.20 | In the period covered by this Report the | |||
| identifying | the | difference the | activities ofthe Trust were severely | ||
| charity's | work | has made to | curtailed by the Covid pandemic. In |
||
| the circumstances | of its | accordance with statutory requirements |
|||
| beneficiaries and |
any wider | the sports centre and the associated | |||
| benefits to society as a | football pitches were closed for normal | ||||
| whole. | use between March 2020 and August |
||||
| 2020, between November 2020 and |
|||||
| December 2020, and between January | |||||
| 2021 and April 2021. | |||||
| Under the terms ofthe management | |||||
| Contract with Stevenage Leisure |
|||||
| Limited (SLL)it continued to bear |
|||||
| responsibility for the staff and for all |
|||||
| health and safety measures needed to |
|||||
| protect the staff and visitors. The |
|||||
| Trustees kept up a regular engagement | |||||
| with SLLthroughout and were fully |
|||||
| consulted at all times. |
|||||
| Once the facilities were permitted to re- |
|||||
| open for use itwas necessary to | |||||
| observe social distancing, to instigate |
|||||
| extra cleaning and health safety | |||||
| measures, and to limit the number of |
|||||
| people using the facilities. These were | |||||
| all managed by SLLfollowing |
|||||
| consultation with the Trustees. Despite |
|||||
| these limitations the support from the |
|||||
| membership using the facilities was |
|||||
| very encouraging and the facilities were |
|||||
| used to the full. There was also little | |||||
| drop-off in membership with very few |
|||||
| resignations or withdrawals ofsupport. |
|||||
| (In fact, since the ending ofthe third | |||||
| lock-down period the number of users |
|||||
| ofthe facilities has returned to pre- |
|||||
| pandemic levels already). |
|||||
| The relaxing ofrestrictions also meant |
|||||
| that the cafe was able to reopen for use | |||||
| by both sports users, non-sports users, |
|||||
| and by casual users. The cafe has | |||||
| become something ofa meeting place |
|||||
| for the village. | |||||
| One very encouraging aspect this year |
|||||
| was the renewal ofinterest in cricket as |
|||||
| witnessed b the re-startin ofthe |
| Silsoe Village Cricket Club. Although |
|---|
| the cricket pitch is still owned by the |
| site developers the Trust was able to |
| take over effective control ofthis area |
| which has been managed and |
| maintained by the Trust and the Cricket |
| Club working together. The Trust was |
| also able to assist the Cricket Club with |
| new equipment (mowers and tractors) |
| and with storage facilities. The |
| arrangements remain informal at |
| present pending the handover ofthe |
| land by the site developers but it has |
| been heartening tosee cricket back in |
| the centre ofthe village. |
| The village continues to benefit from the |
| presence ofthese recreation facilities. |
| ou ma cho |
o | se to include fur | ther statement | s where relevant about |
|---|---|---|---|---|
| Regrettably the Trustees were unable to |
||||
| make much progress with the site | ||||
| Achievements objectives set |
against | Para 1.41 | developers and the local authority regarding the handing over ofadditional facilities, primarily the adjoining cricket |
|
| pitch. Negotiations for this are |
||||
| continuing. It had been hoped that this |
||||
| matter would have been settled by now. |
||||
| A further problem which affects the |
||||
| facilities is the rising level of vandalism | ||||
| and anti-social behaviour within the |
||||
| village. This is being addressed but |
||||
| remains a depressingly sad matter |
||||
| which works to the detriment ofthe |
||||
| Trust's aims. | ||||
| Performance offundraising activities against objectives |
Para 1.41 | |||
| set | ||||
| Investment | performance | Para 1.41 | ||
| against objectives | ||||
| Other |
| Financ | ial | ial | Review | Review | Review | Review | |||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| Review | of | the charity's | Para 1.21 | The management Contract |
with SLL | ||||||
| financial | position at | the end | requires SLLto be responsible for all |
||||||||
| ofthe period | staff costs and for meeting | the costs of | |||||||||
| maintaining the facilities. This isso |
|||||||||||
| whether or not the facilities | are open or | ||||||||||
| not. There is no liability on | the Trust. | ||||||||||
| However, the fact that the income from | |||||||||||
| users was severely reduced | meant that | ||||||||||
| there was no surplus in the |
year to be | ||||||||||
| shared with the Trust. The | reduced | ||||||||||
| income also meant that the | obligation | ||||||||||
| on SLLto adjust the profit and loss | |||||||||||
| account to pay a notional rent was not |
|||||||||||
| met. | |||||||||||
| As a consequence Trust has derived |
no | ||||||||||
| income during this period. | This is not | ||||||||||
| immediately detrimental to |
the Trust but | ||||||||||
| will put back the opportunity | for | ||||||||||
| develo ment. |
|||||||||||
| Statement | explaining | the | Para 1.22 | The reserves are to meet some aspects | |||||||
| policy for | holding reserves | ofmaintainance on the buildings and |
|||||||||
| stating | why | they are | held | grounds and to meet the cost ofsome |
|||||||
| replacement and renewals outside the |
|||||||||||
| res onsibili ofSLL. |
|||||||||||
| Amount | of | reserves | held | Para 1.22 | R7934.67 | ||||||
| Reasons | for | holding | zero | Para 1.22 | Not applicable. | ||||||
| reserves | |||||||||||
| Details | offund materially | in | Para 1.24 | Not applicable. | |||||||
| deficit | |||||||||||
| Explanation | ofany | Para 1.23 | The Trustees have no concerns about | ||||||||
| uncertainties | about the | this. | |||||||||
| charity | continuing | as a going | |||||||||
| concern |
Other
| tructure, | Governance | and Man | agement | ||
|---|---|---|---|---|---|
| Description | ofcharity's | ||||
| trusts: | |||||
| Type ofgoverning document |
Para 1.25 | Constitution dated 26January 2015. |
|||
| rtrust deed, | roi al charter', | ||||
| How is the charity | Para 1.25 | Unincorporated association. |
|||
| constituted? | |||||
| (e,g unlrl co Ipo I8ted | |||||
| associatior, | . CIQ | ||||
| Trustee selection methods | Para 1.25 | Under the Constitution a Trustee |
is | ||
| including details of any |
appointed for a term of4years by a |
||||
| constitutional provisions e.g. election to post or name of |
resolution passed at a properly convened meeting ofthe Trustees. |
||||
| any person | or body entitled | ||||
| to appoint one or more trustees |
Silsoe Parish Council has the power to nonimate 2trustees. That power has |
||||
| been exercised. | |||||
| ln the period covered by this report | the | ||||
| tenure of 2trustees was renewed. | |||||
| David John Swain was reappointed | a | ||||
| Trustee until 26January 2025. | |||||
| lan James Kelly (an appointee of | Silsoe | ||||
| Parish Council) was reappointed | a | ||||
| Trustee until 8Februa 2025. |
| Policies and procedures adopted for the induction |
Policies and procedures adopted for the induction |
Para 1.51 |
|---|---|---|
| and training | oftrustees | |
| The charity's organisational structure and any wider |
Para 1.51 | |
| network with |
which the | |
| charity works | ||
| Relationship | with any related | Para 1.51 |
| parties | ||
| Other |
| ames | ofthe charity trus | tees who manage | the charity | ||||
|---|---|---|---|---|---|---|---|
| Trustee name | Office (ifany) | Dates acted ifnot for whole ear |
Name to a |
ofperson (or body) entitled oint trustee ifan |
|||
| 1 | John Robinson | Trustee | Whole year | ||||
| Philip John Kevan | Trustee | Whole year | Nominated | by Silsoe Parish | |||
| Council | |||||||
| 3 | David John Swain | Trustee | Whole year | ||||
| 4 | lan James Kelly | Trustee | Whole year | Nominated Council |
by Silsoe Parish | ||
| 5 | |||||||
| 6 | |||||||
| 7 | |||||||
| 8 | |||||||
| 9 | |||||||
| 10 | |||||||
| 11 | |||||||
| 12 | |||||||
| 13 | |||||||
| 14 | |||||||
| 15 | |||||||
| 16 | |||||||
| 17 | |||||||
| 18 | |||||||
| 19 | |||||||
| 20 |
| Cor orate trustees —names ofthe directors at the date the re ort was a | roved |
|---|---|
| Director name | |
| None |
| Trustee | name | Dates | acted | ifnot | for | whole | ear |
|---|---|---|---|---|---|---|---|
| None |
| Funds held as custodian | Funds held as custodian | trustees on behalf ofothers |
|---|---|---|
| Description of the assets |
Not applicable. | |
| held in this capacity |
||
| Name and objects ofthe | ||
| charity on whose behalf | the | |
| assets are held and how | this | |
| falls within the custodian | ||
| charity's objects | ||
| Details of arrangements | for | |
| safe custody and | ||
| segregation ofsuch assets |
||
| from the charity's own |
||
| assets |
| Names an | d addresses ofadv |
isers (Optional information) |
||
|---|---|---|---|---|
| Type of | Name | Address | ||
| adviser | ||||
| Name of | chief executive or names ofsenior staff members | (Optional | information) |