2022-06-30-accounts - Village Rwanda UK

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Trustees' Annual Report for the period
From
	Period	start date		T o	Period end date
	1st	July	2021		30th	June	2022

Section A Reference and administration details

Charity name Village Rwanda UK Other names charity is known by VRUK Registered charity number (if any) 1162004 Charity's principal address 19 West Green, Heighington County Durham Postcode DL5 6RA

Names of the charity trustees who manage the charity

Dates acted if not for Name of person (or body) entitled Trustee name Office (if any) whole year to appoint trustee (if any) 1 Patricia Atherton Chair VRUK 2 Ann Durrant Treasurer VRUK 3 Margo Park Trustee VRUK 4 Lynne Gregory Secretary VRUK 5 Darryl Gregory Trustee VRUK Trustee VRUK 6[Petronella ] Spivey

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11 12 13 14 15 16 17 18 19

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution

(eg. trust deed, constitution)

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Trust

How the charity is constituted

(eg. trust, association, company)

Trustee selection methods

Co-opted with agreement by all other trustees

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Induction and Training

For new trustees this is undertaken individually.

Organisational Structure

VRUK is a very small charity, where the trustees have equal powers and shared responsibilities. VRUK seeks to work in England with any overseas development and fundraising organisations which are supportive of our aims. In Rwanda, VRUK works closely with Gihembo Forward (GiFo) a local NGO, as well as local government and health organisations in promoting the work of the Children’s Centre.

Risk Management

We believe our major risks relate to working in a developing country which may have different expectations. To quantify and minimise those risks, trustees make regular/annual visits to Rwanda to ensure there is adequate financial reporting and to observe continuing progress against planned targets in our Annual Plan. Covid interrupted these visits, but trustees used increased levels of virtual meetings, with personnel in Rwanda, to monitor and manage what has been happening.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

To relieve poverty in remote rural communities in Rwanda by providing education, training, healthcare projects and the necessary support to enable individuals to generate a sustainable income and be selfsufficient.

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VRUK raises funds and works in partnership with Gihembo Forward (GiFo), a local NGO to support and manage an Early Years Children's Centre and Nursery school at Gasundwe in Gihombo, Rwanda.

The funds VRUK send to GiFo pay for:

a representative,
a building in which to deliver services for the surrounding community, - the services of teachers, cook and night watchman, - teaching resources,
protein enhanced porridge for all children who come to the nursery - income generation projects.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

The trustees of VRUK make regular visits and require verbal, written and photographic reports to oversee:

the ongoing development of the Children’s Centre and ensure the service is of good quality,
to ensure the income generation projects are being implemented to agreed specification (Agreements of Expectation).

VRUK are also seeking to improve healthcare provision for the children and their parents, by improving links with existing local agencies.

The public benefits are considerable as the work of VRUK focuses on Early Years education (which is not funded by government) in an inaccessible part of Rwanda. Approximately 100 children between 4 and 6 years of age attend the nursery. They benefit from the enhanced nutrition provided each day and from the interactive learning which enables them to achieve basic skills. For primary school. On leaving the nursery, children can walk to their local primary school (about 2 hours walk away), being stronger physically and intellectually more able than they would be without this service. The Nursery and Children's Centre has enabled parents, particularly mothers, to see the benefits of quality interactive learning for their children. They have also had opportunities to participate in income generation projects, which has a benefit to the whole community.

Trustees have had regard to the guidance issued by the Charity Commission on public benefit.

Additional details of objectives and activities (Optional information)

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You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and erformance p

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Section D Achievements and erformance p

Summary of the main achievements of the charity during the year

The period from June 2021 to July 2022, was one of continuing development despite the continuing impact of the Covid pandemic and the consequent impact on livlihoods in Rwanda. Trustees, the local representative and the local people achieved a great deal.

Organisational achievements • Effective fundraising - this is mainly from regular donations. • Improved financial tracking – this has continued with effective systems for online monitoring of transfers to our Rwandan bank account and withdrawals for particular items of agreed expenditure to support identified projects.
Organisational efficiency – VRUK hold regular trustee meetings as required and these have been a mixture of virtual and face-toface meetings. Improvements during this reporting period involved streamlining meetings with our local representative by using a monthly schedule on a shared electronic calendar and increasing use of Google DRIVE to share information across continents. Project management and accountability continues via a wellestablished system of Agreements of Expectations to set the anticipated parameters of our project investment. VRUK has continued to update the charity website and sends out regular newsletters. VRUK planning systems continue to be effective and we share these plans with GiFo and are responsive to their planning. The process is reciprocal.
Increasing local capacity - this is mainly by supporting income generation initiatives and holding the local NGO increasingly to account for initiating, implementing and reporting on these developments. The VRUK local representative works to strengthen these projects and he has an annual performance appraisal.
• Monitoring – The chair of VRUK visited Rwanda during May 2022 and electronic communication continues.
Developments in Rwanda • The Children’s Centre continues to function to deliver Early Years education services to the children, with an improved learning environment made available for the children and teaching staff in which to work and enjoy. Two new teacher replacements have recently been recruited and work under the oversight of a GiFo board member - a local primary deputy headteacher. Good quality educational resources are being used.
• The VRUK representative is working to support the income generation projects currently underway. These have been subject to written reports and the impact of the activities has been positive.

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Section E Financial review

Brief statement of the charity’s policy on reserves

Our policy on reserves is that we wish to ensure that salaries of Rwandan employees can be covered for a period of 6 months should donations cease.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);

The charity relies on 5 principal sources of funds

Regular monthly supporters/donors
Single donations from individuals
Single donations from companies with a social responsibility strategy
Sponsored events
Promotional entertainment events
how expenditure has supported the key objectives All funds are directed toward key objectives. of the charity;
investment policy and objectives including any ethical investment policy adopted.

VRUK does not invest other than in essential bank accounts.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

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Signature(s)

Full name(s) Lynne Gregory

Position (eg Secretary, Secretary Chair, etc)

Date TBD

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RECEIPTS AND PAYMENTS ACCOUNTS For the period from 01 July 2021 to 30 June 2022

Charity No: 1162004

Find out more www.villagerwandauk.com

Village Rwanda UK

Period end date: 30/06/2022

Reference and Administrative Information

Charity Name: Charity Registration Number:

Contact Address:

Trustees: Bankers:

	Village Rwanda UK

	1162004

	19 West Green,
	Heighington
	County Durham
	DL5 6RA

	Patricia Atherton	Chair
	Margo Park	Trustee
	Lynne Gregory	Secretary
	Darryl Gregory	Trustee
	Ann Durrant	Treasurer

	Coop Bank
	PO Box 250
	Delf House
	Southway
	Skelmersdale
	WN8 6WT

Village Rwanda UK	Village Rwanda UK		No: 1162004
Receipts	andpayments accounts				CC16a
For the period from	01/07/2021	To	30/06/2022

Section A Receipts and payments	Section A Receipts and payments	Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ 11,060 - 1,765 - 3 - 12,828 - - - 12,828	Restricte d funds to the nearest £ - - - - - - - - - - -	Endowment funds to the nearest £ - - - - - - - - - - -	Total funds to the nearest £ 11,060 - 1,765 - 3 - 12,828 - - - 12,828	Last year to the nearest £
Donations	11,060				10,520
Fundraisingevents	-				-
Gift aid	1,765				1,415
Theo's Masters	-				660
Bank interest	3				-
	-				-
*Sub total*	12,828				12,595

A2 Asset and investment sales, (see table).
	-
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					12,595

Wages & Salaries	2,428	-	-	2,428	1,977
CommunityDevelopment	6,633	-	-	6,633	5,636
Miscellaneous expenses	621	-	-	621	52
Training	-	-	-	-	1,283
Income Generation Projects	5,382	-	-	5,382	3,929
Food & Feeding programme	-			-	-
Hosting fees and IT Consumables	211	-	-	211	600
**Sub total **	15,276	-	-	15,276	13,476

A4 Asset and investment purchases, (see table)
	-
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					13,476

	(2,448)			(2,448)	(882)
	-			-	-
	13,480			13,480	14,362
	11,031			11,031	13,480

A3 Payments
Wages & Salaries	2,428	-		-		2,428	1,977
CommunityDevelopment	6,633	-		-		6,633	5,636
Miscellaneous expenses	621	-		-		621	52
Training	-	-		-		-	1,283
Income Generation Projects	5,382	-		-		5,382	3,929
Food & Feeding programme	-					-	-
Hosting fees and IT Consumables	211	-		-		211	600
**Sub total **	15,276	-		-		15,276	13,476

A4 Asset and investment
purchases, (see table)
	-		-		-	-
	-		-		-	-
**Sub total **	-		-		-	-	-

*Total payments*	15,276		-		-	15,276	13,476
*Net of receipts/(payments)*	(2,448)		-		-	(2,448)	(882)
A5 Transfers between funds	-		-	-		-	-
A6 Cash funds last year end	13,480		-	-		13,480	14,362
*Cash funds this year end*	11,031		-		-	11,031	13,480

	£	RWF
Co-operative Bank (UK)	6,344
Bank of Kigali (Rwanda)	4,687	5,161,251
Total	11,031

Period end date: 30/06/2022

Village Rwanda UK

Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period
Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B3 Investment assets B2 Other monetary assets B5 Liabilities B4 Assets retained for the charity’s own use	Details Co-operative Bank(UK) Bank of Kigali(Rwanda) *Total cash funds* (agree balances with receipts and payments account(s)) Details	Unrestricted funds to nearest £	Restricted funds to nearest £	Endowment funds to nearest £
		6,344	-	-
		4,687	-	-
		-	-	-
		11,031	-	-
				OK
				Endowment funds to nearest £
		-	-	-
		-	-	-
		-	-	-
		-	-	-
	Details	Fund to which asset belongs	Cost (optional)	Current value (optional)
	Not applicable		-	-
			-	-
			-	-
			-	-
			-	-
	Details	Fund to which asset belongs	Cost (optional)	Current value (optional)
	See details in Annual Report		-	-
			-	-
			-	-
			-	-
			-	-
	Details	Fund to which liability relates	Amount due (optional)	When due (optional)
	Not applicable - all amounts owed relating to the period ended 30 June 2022 were settled prior to the period end.		-
			-
			-
			-
			-
	Signature	Print Name		Date of approval
	Ann Durrant	Ann Durrant (Treasurer & Trustee)		05/02/2023

Village Rwanda UK

Period end date: 30/06/2022

Section C Notes to the Accounts

C1 Nature and purpose of funds Unrestricted funds are available for general charitable activity in accordance with the charity's purpose.

Authority under which paid

Not applicable - no monies paid to trustees in the period.	Not applicable - no monies paid to trustees in the period.	-
		-
		-
	Number of trustees	£
Not applicable - no monies paid to trustees in the period.	-	-
	-	-
	-	-
Nature of relationship Nature of transaction	Transaction amount (£)	Balance outstanding at period end (£)
Not applicable - no transactions with trustees or connected persons in the period.	-	-
	-	-
	-	-
	-	-