|||||||||||
|---|---|---|---|---|---|---|---|---|---|
||**Trustees' Annual Report for the period**|||||||||
||**From**|||||||||
|||Period|start date||**T**
**o**|Period end date||||
|||**1st**|**July**|**2021**||**30th**|**June**|**2022**||
## Section A Reference and administration details
**Charity name** Village Rwanda UK **Other names charity is known by** VRUK **Registered charity number (if any)** 1162004 **Charity's principal address** 19 West Green, Heighington County Durham **Postcode DL5 6RA**
## **Names of the charity trustees who manage the charity**
**Dates acted if not for Name of person (or body) entitled Trustee name Office (if any) whole year to appoint trustee (if any)** 1 Patricia Atherton Chair VRUK 2 Ann Durrant Treasurer VRUK 3 Margo Park Trustee VRUK 4 Lynne Gregory Secretary VRUK 5 Darryl Gregory Trustee VRUK Trustee VRUK 6[Petronella ] Spivey
7
8
9
10
**TAR**
March **2012**
1
11 12 13 14 15 16 17 18 19
20
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
**Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
**Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution
(eg. trust deed, constitution)
**TAR**
March **2012**
2
Trust
How the charity is constituted
(eg. trust, association, company)
Trustee selection methods
Co-opted with agreement by all other trustees
(eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Induction and Training**
For new trustees this is undertaken individually.
## **Organisational Structure**
VRUK is a very small charity, where the trustees have equal powers and shared responsibilities. VRUK seeks to work in England with any overseas development and fundraising organisations which are supportive of our aims. In Rwanda, VRUK works closely with Gihembo Forward (GiFo) a local NGO, as well as local government and health organisations in promoting the work of the Children’s Centre.
## **Risk Management**
We believe our major risks relate to working in a developing country which may have different expectations. To quantify and minimise those risks, trustees make regular/annual visits to Rwanda to ensure there is adequate financial reporting and to observe continuing progress against planned targets in our Annual Plan. Covid interrupted these visits, but trustees used increased levels of virtual meetings, with personnel in Rwanda, to monitor and manage what has been happening.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
To relieve poverty in remote rural communities in Rwanda by providing education, training, healthcare projects and the necessary support to enable individuals to generate a sustainable income and be selfsufficient.
**TAR**
March **2012**
3
VRUK raises funds and works in partnership with Gihembo Forward (GiFo), a local NGO to support and manage an Early Years Children's Centre and Nursery school at Gasundwe in Gihombo, Rwanda.
The funds VRUK send to GiFo pay for:
- a representative,
- a building in which to deliver services for the surrounding community, - the services of teachers, cook and night watchman, - teaching resources,
- protein enhanced porridge for all children who come to the nursery - income generation projects.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
The trustees of VRUK make regular visits and require verbal, written and photographic reports to oversee:
- the ongoing development of the Children’s Centre and ensure the service is of good quality,
- to ensure the income generation projects are being implemented to agreed specification (Agreements of Expectation).
VRUK are also seeking to improve healthcare provision for the children and their parents, by improving links with existing local agencies.
The public benefits are considerable as the work of VRUK focuses on Early Years education (which is not funded by government) in an inaccessible part of Rwanda. Approximately 100 children between 4 and 6 years of age attend the nursery. They benefit from the enhanced nutrition provided each day and from the interactive learning which enables them to achieve basic skills. For primary school. On leaving the nursery, children can walk to their local primary school (about 2 hours walk away), being stronger physically and intellectually more able than they would be without this service. The Nursery and Children's Centre has enabled parents, particularly mothers, to see the benefits of quality interactive learning for their children. They have also had opportunities to participate in income generation projects, which has a benefit to the whole community.
Trustees have had regard to the guidance issued by the Charity Commission on public benefit.
## **Additional details of objectives and activities (Optional information)**
**TAR**
March **2012**
4
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
Section D Achievements and erformance p
**TAR**
March **2012**
5
## Section D Achievements and erformance p
**Summary of the main achievements of the charity during the year**
The period from June 2021 to July 2022, was one of continuing development despite the continuing impact of the Covid pandemic and the consequent impact on livlihoods in Rwanda. Trustees, the local representative and the local people achieved a great deal.
- **Organisational achievements** • **Effective fundraising** - this is mainly from regular donations. • **Improved financial tracking** – this has continued with effective systems for online monitoring of transfers to our Rwandan bank account and withdrawals for particular items of agreed expenditure to support identified projects.
- **Organisational efficiency** – VRUK hold regular trustee meetings as required and these have been a mixture of virtual and face-toface meetings. Improvements during this reporting period involved streamlining meetings with our local representative by using a monthly schedule on a shared electronic calendar and increasing use of Google DRIVE to share information across continents. Project management and accountability continues via a wellestablished system of Agreements of Expectations to set the anticipated parameters of our project investment. VRUK has continued to update the charity website and sends out regular newsletters. VRUK planning systems continue to be effective and we share these plans with GiFo and are responsive to their planning. The process is reciprocal.
- **Increasing local capacity** - this is mainly by supporting income generation initiatives and holding the local NGO increasingly to account for initiating, implementing and reporting on these developments. The VRUK local representative works to strengthen these projects and he has an annual performance appraisal.
- • **Monitoring** – The chair of VRUK visited Rwanda during May 2022 and electronic communication continues.
- **Developments in Rwanda** • The Children’s Centre continues to function to deliver Early Years education services to the children, with an improved learning environment made available for the children and teaching staff in which to work and enjoy. Two new teacher replacements have recently been recruited and work under the oversight of a GiFo board member - a local primary deputy headteacher. Good quality educational resources are being used.
- • The VRUK representative is working to support the income generation projects currently underway. These have been subject to written reports and the impact of the activities has been positive.
**TAR**
March **2012**
6
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
Our policy on reserves is that we wish to ensure that salaries of Rwandan employees can be covered for a period of 6 months should donations cease.
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
The charity relies on 5 principal sources of funds
1. Regular monthly supporters/donors
2. Single donations from individuals
3. Single donations from companies with a social responsibility strategy
4. Sponsored events
5. Promotional entertainment events
- how expenditure has supported the key objectives All funds are directed toward key objectives. of the charity;
- investment policy and objectives including any ethical investment policy adopted.
VRUK does not invest other than in essential bank accounts.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**TAR**
March **2012**
7
## **Signature(s)**
**Full name(s)** Lynne Gregory
**Position (eg Secretary,** Secretary **Chair, etc)**
**Date** TBD
**TAR**
March **2012**
8
**RECEIPTS AND PAYMENTS ACCOUNTS** _**For the period from 01 July 2021 to 30 June 2022**_
## **Charity No: 1162004**
Find out more www.villagerwandauk.com
Village Rwanda UK
Period end date: 30/06/2022
## **Reference and Administrative Information**
**Charity Name: Charity Registration Number:**
**Contact Address:**
**Trustees: Bankers:**
||Village Rwanda UK||
|---|---|---|
||||
||1162004||
||||
||19 West Green,||
||Heighington||
||County Durham||
||DL5 6RA||
||||
||Patricia Atherton|Chair|
||Margo Park|Trustee|
||Lynne Gregory|Secretary|
||Darryl Gregory|Trustee|
||Ann Durrant|Treasurer|
||||
||Coop Bank||
||PO Box 250||
||Delf House||
||Southway||
||Skelmersdale||
||WN8 6WT||
|**Village Rwanda UK**|**Village Rwanda UK**||**No: 1162004**|||
|---|---|---|---|---|---|
|**Receipts**|**andpayments accounts**||||**CC16a**|
|**For the period**
**from**|**01/07/2021**
|**To**|**30/06/2022**|||
|**Section A Receipts and payments**|**Section A Receipts and payments**|**Section A Receipts and payments**|**Section A Receipts and payments**|**Section A Receipts and payments**||||||
|---|---|---|---|---|---|---|---|---|---|
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**11,060**
**-**
**1,765**
**-**
**3**
**-**
**12,828**
**-**
**-**
**-**
**12,828**||**Restricte**
**d funds**
**to the**
**nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Endowment**
**funds**
**to the nearest**
**£**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total funds**
**to the nearest**
**£**
**11,060**
**-**
**1,765**
**-**
**3**
**-**
**12,828**
**-**
**-**
**-**
**12,828**||**Last year**
**to the nearest**
**£**|
|Donations|**11,060**||||||||**10,520**|
|Fundraisingevents|**-**||||||||**-**|
|Gift aid|**1,765**||||||||**1,415**|
|Theo's Masters|**-**||||||||**660**|
|Bank interest|**3**||||||||**-**|
||**-**||||||||**-**|
|**_Sub total_**|**12,828**||||||||**12,595**|
|||||||||||
|**A2 Asset and investment**
**sales, (see table).**||||||||||
||**-**|||||||||
||**-**||||||||**-**|
|**_Sub total_**|**-**||||||||**-**|
|**_Total receipts_**
**A3 Payments**||||||||||
||||||||||**12,595**|
|||||||||||
|Wages & Salaries|**2,428**||**-**||**-**||**2,428**||**1,977**|
|CommunityDevelopment|**6,633**||**-**||**-**||**6,633**||**5,636**|
|Miscellaneous expenses|**621**||**-**||**-**||**621**||**52**|
|Training|**-**||**-**||**-**||**-**||**1,283**|
|Income Generation Projects|**5,382**||**-**||**-**||**5,382**||**3,929**|
|Food & Feeding programme|**-**||||||**-**||**-**|
|Hosting fees and IT Consumables|**211**||**-**||**-**||**211**||**600**|
|**_Sub total_ **|**15,276**||**-**||**-**||**15,276**||**13,476**|
|||||||||||
|**A4 Asset and investment**
**purchases, (see table)**||||||||||
||**-**|||||||||
||**-**|||||||||
|**_Sub total_ **|**-**||||||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||||||
||||||||||**13,476**|
|||||||||||
||**(2,448)**||||||**(2,448)**||**(882)**|
||**-**||||||**-**||**-**|
||**13,480**||||||**13,480**||**14,362**|
||**11,031**||||||**11,031**||**13,480**|
|**A3 Payments**||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
|Wages & Salaries|**2,428**||**-**|||**-**|||**2,428**||**1,977**|
|CommunityDevelopment|**6,633**||**-**|||**-**|||**6,633**||**5,636**|
|Miscellaneous expenses|**621**||**-**|||**-**|||**621**||**52**|
|Training|**-**||**-**|||**-**|||**-**||**1,283**|
|Income Generation Projects|**5,382**||**-**|||**-**|||**5,382**||**3,929**|
|Food & Feeding programme|**-**||||||||**-**||**-**|
|Hosting fees and IT Consumables|**211**||**-**|||**-**|||**211**||**600**|
|**_Sub total_ **|**15,276**||**-**|||**-**|||**15,276**||**13,476**|
|||||||||||||
|**A4 Asset and investment**||||||||||||
|**purchases, (see table)**||||||||||||
||**-**|||**-**|||**-**||**-**|||
||**-**|||**-**|||**-**||**-**|||
|**_Sub total_ **|**-**|||**-**|||**-**||**-**||**-**|
|||||||||||||
|**_Total payments_**|**15,276**|||**-**|||**-**||**15,276**||**13,476**|
|**_Net of receipts/(payments)_**|**(2,448)**|||**-**|||**-**||**(2,448)**||**(882)**|
|**A5 Transfers between funds**|**-**|||**-**||**-**|||**-**||**-**|
|**A6 Cash funds last year end**|**13,480**|||**-**||**-**|||**13,480**||**14,362**|
|**_Cash funds this year end_**|**11,031**|||**-**|||**-**||**11,031**||**13,480**|
||**£**|**RWF**|
|---|---|---|
|Co-operative Bank (UK)|6,344||
|Bank of Kigali (Rwanda)|4,687|5,161,251|
|**Total**|**11,031**||
**Period end date: 30/06/2022**
**Village Rwanda UK**
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|
|---|---|---|---|---|---|---|---|
|**Categories**
Signed by one or two
trustees on behalf of all
the trustees
**B1 Cash funds**
**B3 Investment assets**
**B2 Other monetary**
**assets**
**B5 Liabilities**
**B4 Assets retained for**
**the charity’s own use**|**Details**
Co-operative Bank(UK)
Bank of Kigali(Rwanda)
**_Total cash funds_**
(agree balances with receipts and
payments account(s))
**Details**||**Unrestricted**
**funds**
**to nearest £**||**Restricted**
**funds**
**to nearest £**||**Endowment**
**funds**
**to nearest £**|
||||**6,344**||**-**||**-**|
||||**4,687**||**-**||**-**|
||||**-**||**-**||**-**|
||||**11,031**||**-**||**-**|
||||||||OK|
||||||||**Endowment**
**funds**
**to nearest £**|
||||**-**||**-**||**-**|
||||**-**||**-**||**-**|
||||**-**||**-**||**-**|
||||**-**||**-**||**-**|
||**Details**||**Fund to which**
**asset belongs**||**Cost (optional)**||**Current value**
**(optional)**|
||Not applicable||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||**Details**||**Fund to which**
**asset belongs**||**Cost (optional)**||**Current value**
**(optional)**|
||See details in Annual Report
||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||**Details**||**Fund to which**
**liability relates**||**Amount due**
**(optional)**||**When due**
**(optional)**|
||Not applicable - all amounts
owed relating to the period
ended 30 June 2022 were
settled prior to the period end.||||**-**|||
||||||**-**|||
||||||**-**|||
||||||**-**|||
||||||**-**|||
||Signature||Print Name||||Date of
approval|
||Ann Durrant||Ann Durrant (Treasurer & Trustee)||||05/02/2023|
|||||||||
**Village Rwanda UK**
**Period end date: 30/06/2022**
## **Section C Notes to the Accounts**
**C1 Nature and purpose of funds** Unrestricted funds are available for general charitable activity in accordance with the charity's purpose.
**£**
## **Authority under which paid**
|**C3 Trustee expenses -**
**details**
**C2 Trustee**
**remuneration - details**
**C4 Transactions with**
**trustees and**
**connected persons**|Not applicable - no monies paid to trustees in the period.|Not applicable - no monies paid to trustees in the period.|Not applicable - no monies paid to trustees in the period.|**-**|
|---|---|---|---|---|
|||||**-**|
|||||**-**|
||||**Number of**
**trustees**|**£**|
||
Not applicable - no monies paid to trustees in
the period.||**-**|**-**|
||||**-**|**-**|
||||**-**|**-**|
||**Nature of**
**relationship**
**Nature of**
**transaction**||**Transaction**
**amount (£)**|**Balance**
**outstanding at**
**period end (£)**|
||Not applicable - no transactions with trustees
or connected persons in the period.||**-**|**-**|
||||**-**|**-**|
||||**-**|**-**|
||||**-**|**-**|