4(.J241. Report and Financial Statements Year ending 5 April 2022 Charity number 1161873 TRUSTEES, ANNUAL REPORT Structure, governance and management Head2Head Theatre (Ihe Charity. or °H2H°) is a Voluntr-Ied. charitable incorporated organisation, registered with the Charity Commission. In accordance with its governing ConstFtution. its aims are to relieve the needs of persons of all ages with special educational needs and disabilities throughout the UK by means of the arts - primari through stimulating and engaging drama activities. The activities of the Charity are overseen by a board of volunteer Trustees, each bringing an aspect of skill, experien andlor networking capabilty which contributes to fulfilment of the Charity's aims. Each Trustee is made aware of, and has due regard for, the Charity Commission's public benefft guidan and ofthe scope of the Charity's aims and activities. Training with a third party is offered to all TTUStees. Applicants undergo a series of rigorous interviews and are selected for the value of their existing experien, with a view to providing the Charty with a suitably broad range of complementary skills in finan, governan, strategy. rnarketiro and production. One Trustee represents the beneficiaries. The Charity's Trustees at the date of this report are Christine Flynn. Anthony Scholefield, Calleigh Lawrence, Gra Evans, Francis Katamba and Clara Lawren. Each acted for the entire period under review. Resignations during the year Vre reiVed from Anthony de Vizio, Narelle Cox and Ranjan Bista and we thank them for their support. Chief Executive duties continued to be undertaken by our Founder, who received grateful support with those duties from a pro bono temporary appointrnent during the year. A CO Cost grant of £96.200 has been awarded by The National Lottery, spread over three years. with the aim of supporting the growth and development of H2H. Through this generous funding the Charity has been able to employ some part-time members of staff to assist in key positions, supplementing the work of volunteers and ensuring that H2H may continue supporting children with special needs and their families. Review of tho Year H2H continues to expand having absort)ed the impact of Covid and the resuttant lock down procedures. Wrth restOTation of its abilty to resume touring, eamed income rose from £4,968 to £20,538, a retum to pre-covid reipt levels. Wrth only a part-time fundraising department (operating the equivalent of a iwo-day week). furKJing receipts still increased by 500A from £134,000 to £201.020. Under the direction of Sara Cole, Artistic Director. two new productions were toured and filmed: 'Piccolo Pinocchio,. featuring the voice of Phil (Mister Maker) Gallagher as the whale, and 'Dick Vlhittington,. In addition to excellent feedback families commented how essential these shows are to their children's wellbeing and that they had been greatly missed during Covid. In order to reach out to more families, in 2022 '0die's Odd Odyssey, was toured and added to H2H's YouTube channel.
The Charity's Education Department, under the direction of Amy Rhodes, has been growing steadily in reputation. producing an accessibilty video for The Whitehall Historic House, Cheam. Once funding is secured the aim is to provide specia5 schools and home schooled students a choice of virtual and live workshops to underpin the docu-film, 'Canvas Caslles,. The department has launched the first episode of 'Sensory Squad on H2H's YouTube channel. Filmed on location at Bockett's Fami. Surrey, the aim of this initial episode is to prepare young people wrth social anxieties for a family trip to a farn. Online resources support families to create a mulb'_sensory, interactÉve experience for their children while watching the video at home. We are delighted that the Charity is collaborating with the Barbican Perfonning Arts Centre. London, with H2H prOdUr, James MacLaren, devising sensory storytelling for their 'Squish spa.. For H2H he has written and produced 'Captsin Crabsticks, Under the Sea Adventure.. a storytelling session which is proving very popular with special schools.. 'The storyperfomiances were so interactive and incluswe, it was so refreshing to see. Some children even went to both perfonnances because it was so enjoyable. Our staff also tpally loved the sessions and interactiveness of them.- H2H prOdUr, Kate Harriss, is working on another sensory story, The Wonderful Wizard of Oz.. Accompanying craft activities will encourage families to network and gain support from one another after each storytelling session. wrth the lifting of Covid restrictions H2H was able to resume touring and received tremendous support from special schools throughout London and SE England with bookings exceeding those of pre-pandemic times. and with only one Covid-related cancellation. Despite intermittent lockdovm restrsctions during the year the charity gave 39 live and 38 virtual perforManS and produc 4 films. Feedback from families demonstrates that the Chaiity's fOn of entertainment provides resprte and relaxation for the whole family: 'It was our first pantomime exper7ence as a family and I cannot speak highly enough of Head2Head Theatre. They were so inclusive and really tried to get every audience member involved to the best of their tOlenCe level. Both my boys loved it and we would definitely book again.. "My daughter loved playing the part of the chef in the Dick Whittington perfompance. Fabulous cast and a treat for us parents too." During the pantomime tour the H2H team was extremety fiexible, providing classroom taster sessions for schools that wished to retain their'bubble. regime. Others asked the actors to continue perfomiing while small audien 'bubbles' were walked in and out of the hall. During the tour all Covid 19 safety guidelines were met. It is good to report that the Charty's Work Experience Programme has grown rapidly and continues to develop ts relationship with The Orpheus Centre. a specialist college for the performing arts, providing its students viith hands-on experience in performance, stage management, public speaking and Front of House duties. In the year under review 22 young people passed through the prcNJramme. gaining invaluable experien for future custcKner-facing jobs. In addition. over one hundred students have been involved in special school perf0rnan in front of their peers. an empowering and fun-filled experience. None of this would have been possible without the generosty of our supporters and wfch particular thanks to The Big Give", Communty Foundations (Surrey, Kent & Sussex). County Councils (Kent, West & East Su&sex)' Reigate & Banstead Borough
Council. County Councillors (Hamps. Surrey and Oxon) and the following Trusts and Foundations: Penningtons Manches Cooper" The Worshipful Company of Grocers., St. James Pla, Neighbourly (B&Q). John Homiman's. Alice Ellen Cooper Dean, Fence Club, Lord Barnby's, Friarsgate, The Childhood Trusts and Anthony Scholefield rustee) for personal and Foundation gifts. The pandemic has revealed how much charities depend on fundraising events and H2H is no exception. Emphasis is now being placed on securing regular giving and the Charity is very grateful to its Oxted neighbours for weekly contributions from The Book Exchange. The Charity's Founder has also set up a Vinted Wardrobe site which is on target to raise £4.000 in its first year of operation. The Charity is grateful to the many special schools who have provided venues for its resumed touring arKI for those who have been able to keep their charge at rates that H2H can afford. There are sadly some venues that are out of our reach. The Charity's disabled volunteer who. in the company of her full-time carer, travels long distances from her home in Berkshire to support the Charrty's Short Breaks, provision, continues to be a great ambassador for the Chanty and relishes her role as Work Experien Programme Assistsnt Campaign to secure a pernianent base H2H rented premises in Fetcham while actively seeking a permanent base at which it could develop, rehearse and present multi-sensory theatre. together wtth storage and Offi facilities. Grateful thanks are owed to David IzatL a volunteer who spearheaded the campaign and, after some false starts with premise negotiations and funding, in early December, H2H moved into Drewsheame Bam, Oxted. A mortgage was provided by Charity Bank with the balan met through non-interest loans from Anthony Scholefield (Trustee. £61,250) and lan Steere (husband of fourKler. £50.000) and from H2H's theatre base reserves. Repayments are signrficantly less than the rental previously paid. H2H is delighted that its new premises are situated within 3 miles of The Orpheus Centre with whom it expanding its relationship under the H2H Work Experience Programme. The barn is fully operational but requires installation of a hygiene room with hoist and changing bench before it can open its doors to wheelchair users. Efforts are being made to raise the £25,000 needed. Currently. £15,000 has been secured from the Wooden Spoon Foundation who expressed the hope that other funders might follow suit. Work continues to oblain the additFonal funding. Future developments and policy on reserves The Trustees have agreed that the Chartty should maintsin a contingency reserve of £24,000 representing four months of fixed operating costs. At 5 April 2022 the Chanty had restricted funds amounting to £135.648 relating to grant-funded productions planned for delivery over the ensuing 12 months together with unrestricted reserves of £32,222. With funding from the Nats'onal Lottery Iwo part-time administrators have bn appointed to wotk mornings at the Bam who aTe taking over a considerable amount of work previously carried out by the Founder. Public benefit It is a Sour of pride to the CharTty that all its activities have continued to be achieved at very low administrakn've cost in financial terms. With Core Costs presenting as 33 % of overall expenditure, H2H continues as a volunteer-led charity that plaS most of its income at the disposal of its beneficiaries.. The Charty has an equal ratio of volunteers to paid staff with volunteers supporting most of its administrative departments. The Independent Examiner of the annual accounts continues to provide his sen4ices free of
charge. Total Core Costs for the year of £73.243 [£67.845 (2021)] represent paid salaries and disbunsements for out-of-pocket expenses, refurbishment of pmises. Mortgage repayments, van running costs, sundry repairs and payments for outside expertise. The Trustees are satisfied that the Charity's activities for the year were in line with its aims and have had public benefft, having regard to the guidance on the latter issued by the Charity Commission. Related party transactions During the year, the charty paid production perf0rrnan fees amounting to £9,625 to the Founderfs daughter, Amy Rhodes. all at the Charity's nomal remuneration rates for professional actors. Acting as volunteer Research & Developer, AJny also provides the Charity with substsntial amounts of pro bono time in relation to administration. production work, fundraising and marketing. Thanks A debt of gratitude is owed to donors, volUntrs, Trustees, Patrons. Independent Examiner, actors and the part-time staff members, whose loyalty, commitment and hard work helped make the above possible. This report was approved by the Board of Trustees on 10 OctotEr 2022 Signed on behalf of the Trustees by Anthony J. Scholefield Head2Head Theatre. Registered Charity No: 1161873 Register Office: DreVhearne Bam, Crowhurst Lane End. Oxted, Surrey RH8 gNT
CHARITY COMMISSION FOR ENGLAND ANO WALES Receipts and payments accounts CC16a For the period 04 04 2Q22 To Section A Receipts and payments Unrestricted funds Endownwnt funds Total fund# Last year A1 lrteom• r•celpts M0rn50ns Fourthtti)n Communty FourKlationfu Suff The 14ational Ltthry West Sussex County CwrK#l Gatheld Weston The Chithick T[t St. Jar¢E5' pl FOUrKJatn Grants £5,0- £9.999 Grants-£5000 Earrth I]me IrOmnces) Donatsons Grft Atd Net IneSt 14.735 12.410 10.C¥)O 15.(XKI 10.CIXI 43,S76 10.IX 43A76 20,267 20,538 13.019 13.019 14,712 Total Income rewpts A2 Loan receipts Charity Bank loan recgi¥¢d Other loans re¢eived 35.975 201. 152,448 30t,750 31.750 111.5tiJ Total loan rncelpts 35,975 621.270 152.448 A3Pa ments 31f78 15254 Premises Loan Interest LoAn repaympnts offi linc. insul8r, fe8s. wip) Van sts. fee51fi1rn & li p5[) PCt)n tElarsaL81 Voluntee 9.132 22.Tl0 1323 $29 3287 317 1,188 27.952 37,IB6 31,643 3.120 3,120 3.925 3,52 TtyJnTro Iwenue. SUSter. pmim.) Sub total 1&302 126. 144,793 134,$70 A4 Asset urGhase Purchase ol Drewsheam• Bam 750 7.775 470.IMXt 7.TTS 47T.775 Legal costs rp barn r¢ha5e Sub total 75.827 546.741 622.568 134.570 Net of recelpts/(paymentsJ AS Transfefs between funds A6 Cash funds last year end Cash funds this yearond 39.BS2 11,029 83,103 32222 74. 11.029 34,677 17,878 133.193 167,870 57.752 75.630 135, CCXX R1 acrDurts ISSI 0>10r2022
Section B Statement of assets and liabilities at the end of the period Unrestricted Restricted funts funts to nwre8t £ Endoyément fund$ to nè8reBt£ Categories Detai13 to twMt£ B1 Cash funds 135.648 Total cash funds 31222 135.648 rt(sll Unr•strlcted R•strlctod fund¥ Endowment funds fund5 to nreSt £ Deta15 to nearps1£ Fthj tovbich Currentvjl Details Fund to event¥aFue Details Cc6tlopti(•WI B4 Assots retained for the charity's own u8e Vvarovan 47T,715 FurbdtovJhi¢h AJnoLErrt dug Whon dup onal Dotails Lw ty CAF Bar Lld IseyJr&l ( B5 Liabi16tles J7.314 I11.j Signed by ore or trustees o behaw ot al the trustees Date of rov81 SJ Print Name Jitho S0rj ChFistsne Ftynn 10 io/i 03111Y2022 CCXX R2 attounts {SSI
Independent Examinerys Report To the Trustees of Head2Hd Theatre, a charitable Incorpor4t Organisation ('CIO') (re& charity no. 1161873) I report to the trustees on my examination of the occounts of the Clofor the year ended 5th April 2022. Responsibillties ond of report As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Art 2011 { the Arf). I report in respect of my examinotion of the CIO'S accounts carried out under 5ertion 145 of the 2011 Act and in carrying out my examination I havefollowed oll the applicoble Directions given by the Chority Commission under section 145(5J(b) of the Act. Independent Examinerfs statent I have completed my examination. I confim7 that no material matters have come to my attention in connection with the exomination giving me cause to believe that in ony material respect.. l-accounting records were not kept in respertof the CIO as required by sertion 130 of theAct." or 2-the accounts do not (3ccord with those record5. I have no concerns andhi7ve come acn?ss no othermotter5 in connertion with the exomin(Jtion to which attention should be drawn in this report in order to enable o proper understonding of the accounts to be reached. Nome.. Clive Hinds Relevant professional quulificGtion or body.. CharteredAccountant-ICAEW Addres5.' 17 The Rise, Elstree, Herts WD6 3JR Date." 3 Ottober2022