CHARITY NUMBER: 1161861 CLUB 707 CHARITABLE INCORPORATED ORGANISATION (CIO) UNAUDITED ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2023
CONTENTS PAGE Charity infomatlon Trustees Report Ind8pgnd8nt Examiner's Réport Stat8ment of Financial Activlties Balance Sheet Notes to the Financial Statements 10-14
CHARITABLE INCORPORATED ORGANISATION ao INFORMATION: Charity Name: aub 707 CIO Working Names: aub 707 Registered Number. Charity Number. 1161861 Registered Office: 30 Bryngwyn Caerphilly CF83 1 ET Website Address: dub707.co.uk Trustees: Mr5. A Godfrey (Chairperson) appointed 04105115 Mrs. M. Medlow appointed 04105115 Mrs. M. Thomas appointed 04105115 Mr. P. Tyler (Treasurnr) appolnted 04105115 IrKlependent Examiners: Mr Nick Davis MBA BA. ACA 33. Ty Draw Road. Cardiff. CF23 5HB Bankers". Nattonal Westmirtstw Bank pl 19 Cardiff Road Caerphilly CF83 1WF
CLUB 707 CIO Report of the Trusteos For the Year to 31 D•cember 2023 The twstees are plèased to present their report together with tt)e financial statements of th8 CIO for the year ended 31 December 2023 Reference and administrative detalls Charity number 1161861 Charity address 30 Bryngwyn. Caerphilly. CF83 1 ET CIO Trustees Mrs. A Godfrey {Chairp8rson) Mrs. M. Medlow Mrs. M. Thomas Mr. P. Tyler (Treasur8r) Structure. Governance and Managem•nt Club 707 is a charity estsblished as a Charitable Incorporated Organisation and is govemed by its goveming document and constitution. whith incorporates the Statement of Faith. The constitution was adopted on 4th May 201 S. The CIO is a Constitut Christian youth organisatK)n. The trustee selection meth¢xI is based upon their eligibility to be a trustee. their specific skill set. their passion to see young people strengthened in their Christian faith or introduced to the faith and their involvement in the local Christs'an youth environment. Married couples ar8 not pemiitted to act as trtee$ of the CIO at the same time. Trustees remain in office until such time as they retire or are requested to stand down on the grounds of becoming ineligible. New trustees are provided all relevant infonnalion regarding the running of th8 CIO and the requirements of being CIO trustee. along with levant booklets from the Charity Commission re becoming a trustee and being a CIO. Objectives and Activltias The objects of the CIO are: For the public benefit, the advancement of the Christian faith, in accordance with the Statement of Faith, in Caerphilly and such other parts of the United Kingdom and the world as the charity trustees may from time to time decide. The main activities in relation to these objects are: Giving young people the opportunity to hear and understand the gospel of Jesus Christ as presented in and through the Christian faith. by offering a number of presentations
each year to local schools. which focus on the Chrislmas and Easter stories, plus a Transition lesson in the Summer term to help support the year 6 year group in their move to Secondary school. Provide help and support to local schools in developing and dalivering thelr PSE programmes. through running school assemblies and specifically themed presentations at the classroom and year group levels. Working closely with pupi15 and their farnilies to prornote a sense of Wellbelng especially around Mental Health issues. Club 707 has used the expertise of the Kintsugi Hope programme and the Council Youth Service to infomi and educate volunteers. Help support schools in thèir endeavour to improve literacy for thos8 chiklren who lack support at home and lag behind thelr peers. Volunteers sit and listen to pupils read books supplied by Club 707. which have been preapproved by the schools. Provide pastoral care into secondary schools through supporting children as they move from junior to secondary school and the regular runnlng of lunch time clubs. To bring Christian young people together in environmènts which strengthen and build their faith across 2 different age groups. This is achieved through brrnging different church-based youth and children's groups together for regular organized events, meetings and activities. helping to fosler a strong sense of Christian identity. Provide support for church based weekty youth groups for churchlnonwchurch youth, enabling them to hav8 fun together, build relationships and leam about the Christian faith. Achievemenls and Perforniance The CIO has regained most of the contacts it had prior lo th8 pandemic and has been back into schools on a regular basis. Its main achievements have b88n: Primary Schools The presentation of 'Easter Cracked" in 3 local churches with 13 primary sch¢)ols taking part with around 500 pupils attending. This programme is always a pleasure to deliver and the feedback from the sch¢x)Is wa5 very positive. We added St. Peters church as a venue Ihis year as schools are finding it increasingly difficult to fund buse5. 'It's Your Move" was delivered to 9 primary schools this year and stafflvolunteers were able again to reassure the pupils that we would be on site In their new secondary school, if they needed SUPFK)rt. Several young leaders were able to join us to give the pupils up to date infonnation about life in our local secondary schools. We responded to requests from primary sch¢)ols for assemblies and we're looking to extend assemblies next year. The final presentation of the year covered the Christmas story, in an interactive presentats'on called °Christmas Wrapped Up. for year 2 pupils. This was again offered in 7 locations. 14 primary schools took part and 530 children attended (including several wilh additional leaming needs) and enjoyed the presentations whist leaming about what Christmas means. The 1 to 1 Literacy project has continued to grow. We now place volunteers into 10 primary schools. Schools are very apPrlatiVe of the support they are reIVIng and have commented on how the students. reading skills have improved.
The Schools Worker has continued to run a weekly kids club in a local church. A minister has now been appointed at this d)urch so we will work with them to ty and take on the responsibilty for the club. Secondary schools We have a good relationship with our 3 seC(dary schools in Caerphilly town and this year have started to also work with Bedwas Comprehensive. In January we had th8 GSUS Liv8 resource into the 3 English speaking schools. We delivered 42 lessons across the year groups with very positive discussions developing. Due to this event a lunchtime club has been started in Bedwas Comprehensive and more youth are attending the 3 youth groups in the village. We'll plan to book this resource in our usual 4-year cycle. Lunchtime Clubs (Vlhat's Up) continue to be a good first contact point for us. Numbers vary vastly from week to week but there is always good conversations and links made. St. Martins continues to not have a person responsible for RE, so links a more difficult with this school. The Easter presentation called -24 hours" was delivered in St. Cenydd school to 7 year 7 ctasses. The feedback was very gr1 and responses positive as we explained the Christian faith. Th8 Friday night youth Club continu8S to have a good numb8r attending. We are looking to deepen our relationship with the regular attendees and have supported some with food bank and mental health visits. Several of th8 young people have reached the age of 18, hence it was decided to start a group for young adults aged 1&25. This has regularly 415 attending, all with additional 18aming needs. We are therefore providing life skills as well as bible study. Volunt••rs The number of volunteers has remalned steady with some stepping down and some new ones Joining. As our volunteer base gets older there is a need to attract younger workers. We are very grateful for the support of paid workers released by the churches to support our Futur• Plans Much preparation and fundraising look place during 2023 to be able to launch a new afterschool study support programme called "Club 707 Boost". which has grown out of our academic support post pandemic. We were successful in applying for a grant to develop this and plan to launch It in January 2024. We plan to gather youth workers from churches across the town in 2024. to inv8Stigate rf there is appelile to deliver a regular joint churches youth service on a temily basis for all church- based youth. This may pn)vide a platfomi for daloping future leaders and build a sense of being part of a bigger Christian communty. The CIO plans to continue developing its key programmes with schools and looking for ways of supporting local churches develop iheir youth programmes. with the aim of facilitating relats'onship building between exists'ng youth club rnemb&rs with local church-based clubs. The
trustees are aVaYS looking to fonJe potential new appropriate partnerships as they emerge, to broaden the CIO'S ministry offering and its reach. It is the trustee's intention to spend focused time in 2024 strengthening our supporter basa and investing resource in building relationships with grant-issuing organisations. with a view of strengthening our funding platfonn. Flnancial Review Donations totalling £43,987 were received during the year, compared to £29,027 in 2022. This increase came mainly from grants of £13,648 (£Nil in 2022), which enable new initiatives like 'Bant A Ni, arKI 'Club 707 Boost. to get started, meeting real needs in the community. Income from Regular Church-based (£6,513) and personal {£14.958) support is slightly up on the previous year, whilst Irregular Donatrons were £2,794 this year (£17 in 2022). This Income resulted from the collection taken during the Kings Coronation event and some fundraising inittatives. irvstigated following the well-attended Stakeholder BreaktasL Expenditure during the year totalled £34.305, which was only slightly up on the previous year (£33,772) and focused on promoting Club 707's objectives. Over 90% of expenditure relates to Staff Costs, represented by 1 full time Op8ration5 Mana98r and a part time (half a day per week) Welsh Language support colnatOr. The result for the year was a net increase in funds of £9.682. compared to a deficit of £4,744 in 2022, which whilst encouraging. was driven by the grants reived. vthich are fo¢ussed on delivering new projects, such as Club 707 BoosL Focus was given to raising funds in 2023 and will need to be continued into 2024 and beyond, to ensure U)at resources are sufficient to support the current vision and structure. The CIO'S resorvos policy: It is the policy of the charity is to try to hold unrestricted reserves, r1 designated for a specific use where possible, to enable a greater level of discretion for funding charitable activities. However, where donors give specffic instruclions for the use of their gift or where grants are received to fund specific projects. the charTty wll hold these donations as restricted funds. We do not have a minimum cash reserves target but aim to act cautiously and maintain a cash balance that would enable the CIO to at least cover any short-tem liabilities, satisfy its ststutory requirements in teryns of its employment oblMJations and ensure that it can make a responsible and managed exit from its projects. should funding cease. With General Funds at £12,178 (December 2022: £13,097) this allows adequate resourc8S to maintain the work of the charity over the foreseeabl8 future. Following the decision of the trustees in 2020 to make Alyson Godfrey a full-time paid employee, we have been regularly reviewing our cash posttion to ensure our reserves are strong enough to meet our ongoing obligations. Atyson, Is also the Chair of Trustees and onsequently, is exciuded from participating in any trustee decisions pertaining to her employment. as we ensure adherence to the Charity Commission's code of best practice. Declaration The trustees declare that they have approved the trustees. report above. Signed on behalf of the CIO'S trustees Date: ........... Mr. P. Tyler
INDEPENDENT EXAMINER'S REPORT ON THE UNADUITED ACCOUNTS OF CLUB 707 CIO I report on the accounts of the Charitsble Incorporated Organisation for the year 6nded 31 December 2023 which are set out on pages 8 to 14. Re8poCtlve Responsibllitie8 of Trustees and Examiner The CIO'S trustees ar8 responsible for the preparation of th6 accounts. The CIO'S trustees consider that an audit is not required for the year under Section 144 of the Charities Act 2011 (The Charities Act) and that an independent examination is needed. It is my responsibility to: Exarning the accounts under s8Ction 145 of the Charities AGt. To follow the procedures laid down in the General Directions given by the Charity Commission (under section 145(5)(b) of the Charities Acl, and To stale whether particular matters have come lo my attention. Basls of Independont Examlner's Statamont My examination was carried out in accordan with General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a Gomparison of the accounts presented with those records. It also includes consideration of any unusual ilems or disclosures in the accounts. arKJ seeking explanations from the trustees conceming any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit. and Consequently no opinion is given as to whether the accounts psent a 'true and fair" view and the report is limited lo those matters set out in the stalement below. Independent Examine8 Statsmènt In connection with our examlnation, no matter has come to my attention. 1. Which gives me reasonable cause to believe that in, any material respect, the requirements.. o To keep accounting records In accordance with sectton 130 of the Charities Acl,. and To prepare records with accord with the accounting records and comply wrlh the accounling requirements of the Charities Act have not been met., or 2. To which, in my opinion. attention should be drawn in order to enable a proper understanding of the accounts to be reached. L24 Mr Nick Davis MBA, BA. ACA 33, Ty Draw Road. Cardtff. CF23 5HB
CLUB 707 CIO Statement of Financial Activitles Includln Income and Ex For the Year Ended 31 December 2023 enditure Account 2023 Notss Restrlctsd Unrastrlct•d Total Funds Funds Funds 2022 Total Fund$ Incom• From: Dr•nallons ar Ltyadgs 11.148.18 32.838.55 43.986.73 29,027.29 0.00 Total Incom• 11148.18 31838.55 43,986.73 29,027.29 EYndIre on: 547.70 33.757.10 34.304.80 33.771.57 547.70 33.757.10 34,30&80 33,771.57 Not kncomo 10,600.48 JJ1&55 9,681.93 4744.28 Not mov401 In Funds B•forn Transf•Ts 10,600.48 41&55 9.681.93 4.744.28 Trnnsfw5 b•t%4wn Funds 0.00 o.fjo 0.00 Net Movonwnt In Funds Aftor Transf• 10,61)0.48 JJ18.55 9.681.93 4744.28 Tolal Funds knffjht FoThvaTd 13,097.(10 13,097.IJO 17.841.28 Totsl Funds Carrlod FoT%Ydrd 10 10.61x1.48 111nA5 a778.93 13,097.00
CLUB 707 CIO Balance Sheet at 31 December 2023 2023 T•n8ible Assets 391.19 391.19 Cash at bth( & in harnl 20.733.80 3.419.25 24,1S3.05 11.714.74 2.391.46 14.1C6.20 onè yearl -1,374.12 -1.4CI).39 N•t CuTrnt Ass•ts 22.778.93 12.705.81 22.778.93 13.097.00 22.n8.93 13.097.00 Restricted FuThSs Unrestricied Fw 10,6W.48 12.178.45 13.097.00 Tolal Funds 22.T18.93 13,097.00 The note$ on pog¢s 1010 14 fmn of these aCcts. Approved by the board of INstets on Iheir beh*[ by." Mr P. Tyknr Dat•: _.- 2FI.0gJ..4.......-.-
CLUB 707 CIO Notes to Accounts for the Year Ended 31 December 2023 Basis of Preparatlon Basis of accountlng These accounts have been prepared under the historic cost convention with Items r6cognis8d at cost or transacts'on value othemise stated in the relevant note(s) to the accounts. The accounts have b8en prepared in accordance with The Statement of Recommended Practice.. Accounting and Reporting by Charltl6s preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS102) issu8d on 16 July 2014. and with the Charities Act 2011 These accounts have been prepared on a going concem basis whlch the trustees continue to believe is appropriate. Change In basls of aecountlng There has been no change lo the accounting policies slnce last year. chang to pr•vlous accounts No changes have been made to accounts for previous y88rs A¢countlng Pollclos Incomo Rocognltlon of Incomlng r•8ourc All Income is included in the Statement of Financial Activlties {SoFA) when: the charity becomes entitled to the resources the trustees are virtually certain they will receive the resources,. and the monetary value can be measured with sufficient reliability. Incomlng resourees wlth r•lated •xpendltur• Wher8 incoming resources have related expenditure (as wlth fundraising or contract income) the incomlng resources and related expenditure are reported gross in the SOF Grants Grants are recognised as Income when they are received provided conditions for receipt have been complied with. unless they relate to a specifi¢ future period in which case they are deferred. Donated 8ervlc•8 and faclliti•s These are only included in incoming resources (with an equiv81ent amount in resourcès expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the services or facility receNed. Volunte•r Help The value of any volunteer help received is not induded in the accounts but is described in the trustees, annual repo Investment Income This is included in the accounts when receivable. 10
Notes to the Accounts for the Year Ended 31 Dxember 2023 Expenditure and Liabilities Llabilty rècognftlon: All expenditure is included on an accruals basis and is recognised when there is a legal or constructive obligation to pay. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates= Raising Funds represents expenditure incurred in motivating the individual supporters, trusts and other organisations to contribute to the work of the charity. Charitablè activities r8pr8sents those costs incurred by the charity in the delivery of its activilies and services for its beneficiaries. It includes both costs that Can b8 allocated directly to such activities and those of an indirect nature necessary to support them. Governance costs represents those costs associated with meeting the constitutional and statutory requirements of the charity and include the costs of preparation and examination of statutory accounts and costs link8d to the strategic management of the charity. All costs including support costs are allocated beeen the expenditure categories of the SOFA on a basis designed to reflect Ihe us8 of the r8sourc8. Costs relating to 8 particular activity are allocated directly; others are apportioned on the basis of an estimate of the proportion of time spent by staff on the activity. Support costs are those costs which do not in Ihemselves constitute an activity., instead they enable oulpul creating activities to be undertaken. This cost category includes the central or regional office functions such as general management, human resources and payroll adminislration. budgeting and accounting. and information technology. Fund accounting The charity maintains various types of fijnds as follows: Gonoral unrestricted funds represent income which can be used in accordance with the charitable objeds at the discretion of the trustees. Designatsd funds present income set aside by the trustees out of g8neral unrestricted funds for speGific future purposes or projects. Rostricted funds represent income to be used in aCrdance with specific restrictions imposed by donors or which has been raised by the charity for particular purposes. 2.4 Fixed Assets and depreclation The threshold for capitalisalion of assets is set at £1,000 per item. Depreciation is calculated so as to write off the cost of an asset. less its estimated residual value. over the useful economic life of that asset as follows: IT Equipment Fixtures, fitting and equipment 25% straight line basis 250A straight line basis
Notes to the Accounts for the Year Ended 31 De¢ember 2023 Debtors and creditors receivable I payable within one year Debtors and creditors with no stated interest rate and re1vable or payable within one year are recorded at transaction price. Cash and cash equivalents Cash and cash equivalents in the balanc& sheet comprise cash at bank and in hand. 2023 2022 Net Movement In Funds The net movement In fUrS for the year is stated after charglw: Depreciation and other amotmis WTitten off fixed as5els: ed assets 391.19 391.20 Donatlons and Legacles Restrlct•d Unrostrkted 2023 2023 Tolal 2023 Total 2022 Regular Church Support Regular Peonal Isupport Irregar Donatlons DirecUEvent Incne Grants HMRC Tax recoverable 0.00 0.00 6.513.28 6,513.28 14.958.00 14.958.00 2.793.67 2.793.67 0.00 2.477.00 2.477.00 11,148.18 2,500.00 13.648.18 0.00 3,596.60 3.596.60 11,148.18 32,838.55 43 986.73 6.336.00 14.780.00 17.00 4.328.02 0.00 3,%6.27 29,027.29 Charltable Actlvltleg Rastrfctsd Unrestrlctsd 2023 2023 Tolal 2023 ToLIl 2022 Staff Costs sch(15 Work- Primary Schools Work- Secondary Events Insurance Training Safeguardlng Projects Equiprnent F)urchased Depreciation Administration Costs 0.00 31,333.20 31.333.20 0.00 496.46 496.46 300.00 300. 30.679.08 682.98 0.00 426.35 686.04 400.00 281.00 0.00 189.92 391.20 35.00 33,771.57 0.00 0.00 708.15 0.00 0.00 0.00 314.75 547.70 547.70 0.00 155.00 155.00 0.00 391.20 391.20 0.00 58.34 58.34 547.70 33,757.10 34,304.80 708.15 0.00 314.75 12
Notes to the Accounts for the Year Ended 31 Decembar 2023 Flxed Assets - Tanglble IT Equlpmont Total Assets Cost At 1 January 2023 Additions Disposa15 At 31 December 2023 1.564.79 1.564.79 0.00 0.00 1.564.79 1.564.79 At 1 January 2023 Charge for the year Disposa At 31 December 2023 1.173.60 391.19 1.173.60 391.19 1,564.79 1.564.79 Net Book Valuos At 31 December 2023 0.00 0.00 At 31 December 2022 391.19 391.19 Debtors 2023 2022 HMRC- Gift aid Tax Reclaimable Grant Debtor Prepayments 2,881.67 0.00 537.58 3,41925 1,862.50 0.00 528.96 2,391.46 Credltors: Amounts falllng due In less than one year 2023 2022 Cn15 Olher 1,374.12 0.00 1.400.39 0.00 1,374.12 1,400.39 13
Notes to the Accounts for the Year Ended 31 December 2023 hlovgment In Funds Balance at 01101r2023 IOml9 Resources ()Jtgoing Resources Transfets betrmeen ftwKIs nce at 31112f2023 10.0 Analysls of Net Assets Betn Funds Tolal Funds 2023 Tolal Funds 2022 Rgstrlctsd Funds General Funds Tawible Fed Assets Cuwt Assets Current Liabdities 0.00 0.00 10.600.48 13.552.57 24,153.05 0.00 -1.374.12 -1.374.12 10,600.48 12,178.45 22,7T8.93 391.19 14.106.20 -1.400.39 13.097.00 14