2021-05-31-accounts - Rose Hill Junior Youth Club

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Trustees’ Annual Report for the period

From 1[st] June 2020 Period start date To 31[st] May 2021 Period end date

Charity name: ROSE HILL JUNIOR YOUTH CLUB

Charity registration number:1161836

Objectives and Activities

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SORP reference
Summary of the purposes Para 1.17 The purpose of the CIO is to
of the charity as set out advance and help young people
in its governing through the provision of
document recreational and leisure activities
provided in the interest of social
welfare, designed to encourage
positive language and social skills,
and the development of a sense of
their own worth and capability
Summary of the main Para 1.17 and
1.19
activities in relation to Rose Hill Junior Youth Club was
those purposes for the launched in 2011 and is based in
public benefit, in Rose Hill Community Centre. JYC
particular, the activities, offers a safe and supportive
projects or services environment for children and
identified in the young people encouraging
accounts. creativity, play , social interaction,
healthy eating, physical activity,
and building self esteem,
confidence, social and language
skills.
JYC is an inclusive club supporting
children and young people with a
range of abilities and needs.
Over 50% of those attending have
social emotional and behavioural
difficulties and several have ADHD
and autism. Most come from
families that are disadvantaged
increasing the likelihood of the
children developing Special
Educational Needs
It has been noticeable that the
mental health needs of children
and young people have risen
during the pandemic. Children and
young people have presented with
extreme anxiety, social isolation,
loss of confidence, eating
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disorders, bereavement,
witnessing domestic violence and
gender identity concerns. There
have been long delays in obtaining
support from Mental Health
Services due to the increased
demand nationally.
RHJYC has responded to the rising
demand and the relaxation and
then enforcement of restrictions
during this period with flexibility
and responsiveness due to the
ingenuity commitment and energy
of the staff .
Some core weekly groups with
limited numbers continued when
restrictions allowed but the
provision of mentoring sessions
became more important, both in
the local school and individuals.
CYP received 6 sessions of
mentoring and over 50 children
were supported in this way.
In addition we acquired an
allotment which provided an
invaluable space for mentoring
and small group activities,
growing and harvesting food and
creative activities, woodwork ,
arts and crafts, music.
Fundraising has been intensive
and the charity has been
supported by Oxford City Council
and a number of other sources.
The future of the service for CYP
suffering from poverty, isolation
and trauma is at present
financially secure
Statement confirming Para 1.18 All Trustees are aware of Charity
whether the trustees Commission Guidance and their
have had regard to the responsibilities
guidance issued by the
Charity Commission on
public benefit
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Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment

Para 1.38 Contribution made by volunteers Other

Achievements and Performance

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SORP reference
Rebecca Mather Chair of Trustees
JYC continues to be a successful
organisation despite the
Summary of the main limitations of the pandemic. Group
Para 1.20
achievements of the activities continued when allowed
charity, identifying the and the mentoring service
difference the charity’s developed greatly allowing a
work has made to the tailored response to individual
circumstances of its children and young people
beneficiaries and any identified by the local schools and
wider benefits to society other services. The outdoor space
as a whole. of the allotment and the building
of raised beds and the
construction of a shelter for all
weather activities was a great
project for everyone and also
contributed to our aims for healthy
eating and physical activity.
The staff team have continued to
show huge commitment during
this continued pandemic and have
proved what an excellent team we
have.
Rose Hill has a very diverse
population with a third of CYP
belonging to an ethnic minority
group. We are fortunate that our
staff and volunteers reflect this
diversity.
Julia Goodwin Deputy Chair
I have been pleased to continue as
a trustee during the pandemic
year which has thrown up huge
challenges. The staff have been
really creative in developing ways
of supporting the young people
and their families in Rose Hill and
as trustees our role has been to
support these initiatives, checking
that they adhere to the
Government’s Covid guidelines
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and ensuring that the charity applies for the funds that have been specifically available for this work. During this year I have been vice chair of the board of trustees supporting the chair in her work. I have also continued to be the trustee with specific responsibility for safeguarding. We follow our own safeguarding policy based on local authority and national guidelines and this policy is reviewed every 2 years to ensure that it covers new issues that may arise. The trustees over see and ensure that all workers including volunteers have safeguarding training as soon as possible after they start working with us and that established workers are supported to have this training updated every 3 years. The youth club workers manage day to day safeguarding issues and I am informed when there is a serious situation that involves referral to outside agencies. One Such issue arose during the last year and was satisfactorily resolved. Caroline Mylroie Treasurer During this time I have seen how we have positively adapted to the continued uncertainty due to the pandemic by delivering innovative solutions to support our children, young people and their families and future proofing our financial position through targetted grant applications, employing visionary and motivated staff and increasing our social media presence. Linet Arthur Trustee During the year I continued to work with other trustees, meeting regularly in order to review the youth club’s activities during the various lockdowns and to ensure its future. The staff worked tirelessly to maintain contact with the young people and families in Rose Hill children from Rose Hill and to deliver activities to their homes when the Community Centre was closed. I visited the RHJYC allotment where

enthusiastic staff and volunteers were helping children grow vegetables and make various items. Since my visit a building has been erected ensuring a good base for the future. Hannah Davies Trustee Since joining the Board of trustees in 2020I have had ongoing visibility of the amazing work of the RHJYC staff who have continued to put the needs of young people first. Staff have found ways to adapt and engage young people at every stage of the pandemic. I remain committed to working with ,and building on the great work of RHJYC staff in creating positive and inclusive spaces for young people and the community.

Additional information (optional)

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Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
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Financial Review

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Review of the charity’s Para 1.21 Audited accounts available at the
financial position at the end of this report
end of the period
Statement explaining the Para 1.22 We are reserving sufficient funds
policy for holding ( General Reserve) in order to
reserves stating why they cover operating costs for at least 6
are held months in the event of any
substantial loss or reduction in
income. We have also reserved a
sum to fund any redundancy
payments
Amount of reserves held Para 1.22
£30,000
Reasons for holding zero Para 1.22
reserves
Details of fund materially Para 1.24
in deficit
Explanation of any Para 1.23 Lottery funding has ended and a
uncertainties about the wide ranging fundraising strategy
charity continuing as a is aimed at securing a sound
going concern sustainable future for the charity
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Additional information (optional)

You may choose to include further statements where relevant about:

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The charity’s principal
sources of funds Para 1.47
(including any
fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
Unable to secure funding for core
services
A description of the Para 1.46 Core services cannot be provided
principal risks facing the due to ongoing pandemic
charity restrictions being imposed
Unable to recruit or retain high
quality staff
Other
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Structure, Governance and Management

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Description of charity’s
trusts:
Type of governing Para 1.25 Trust Deed
document
(trust deed, royal charter)
How is the charity Para 1.25 CIO
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 New trustees are recruited via
methods including details advertisement, the Lord
of any constitutional Lieutenants List or existing
provisions e.g. election to Trustees recommending someone
post or name of any with suitable qualifications and
person or body entitled experience.
to appoint one or more All new Trustees are appointed
trustees following interview by existing
trustees and then have an
induction.
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Additional information (optional)

You may choose to include further statements where relevant about:

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The Charity follows the Charity
Commission Guidelines and
Policies and procedures documentation. Additional support
adopted for the induction Para 1.51 comes from Oxfordshire
and training of trustees Community and Voluntary Action.
The Charity works with a number
of agencies including Oxfordshire
The charity’s Youth, local primary schools,
organisational structure Para 1.51 police and Social Services and
and any wider network Family Solutions. Also the City and
with which the charity County Councils.
works
Relationship with any Para 1.51
related parties
Other
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Reference and Administrative details

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Charity name ROSE HILL JUNIOR YOUTH CLUB
Other name the charity
uses
Registered charity 1161836
number
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Charity's principal address

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Names of the charity trustees who manage the charity
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
REBECCA CHAIR WHOLE YEAR
1
MATHER
2 JULIA GOODWIN DEPUTY CHAIR WHOLE YEAR
3 LINET ARTHUR TRUSTEE WHOLE YEAR
4 HANNAH DAVIES TRUSTEE WHOLE YEAR
5 BHAVIKA PATEL TRUSTEE Appointed 2021
CAROLINE TRUSTEE WHOLE YEAR
6
MYLROIE TREASURER
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

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Trustee name Dates acted if not for whole
year
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Funds held as custodian trustees on behalf of others Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

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Type of Name Address
adviser
Name of chief executive or names of senior staff members (Optional
information)
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Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) REBECCA MATHER Position (eg CHAIR OF TRUSTEES Secretary, Chair, etc)

Date 18[TH] MARCH 2022

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Charity Name No (if any)
Rose Hill Junior Youth Club
Receipts and payments accounts
For the period Period start date Period end date
To
from 01.06.2020 31.05.2021
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Donations 6,056 - - 6,056
Fundraising - - - -
Lottery 58,742 16,900 - 75,642
Grants - 18,566 - 18,566
Sales 61,080 35,959 - 97,039
HMRC 10,892 - - 10,892
- - - -
- - - -
136,770 71,425 - 208,195
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts 136,770 71,425 - 208,195
A3 Payments
Salaries 31,847 20,769 - 52,616
Fees 742 4,276 - 5,018
Hire 180 - - 180
Trips 105 - - 105
Advertising - 177 - 177
Vouchers 195 35 - 230
Training 198 - - 198
Phone - - - -
Consumables 2,701 8,177 - 10,878
Membership
Insurance 324 324
HMRC 886 886
NEST 187 90 277
Food 384 305 689
37,749 33,829 - 71,578
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - -
Total payments 37,749 33,829 - 71,578
Net of receipts/(payments) 99,021 37,596 - 136,617
A5 Transfers between funds - - - -
A6 Cash funds last year end - - - 60,163
Cash funds this year end 99,021 37,596 - 196,780
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Section B Statement of assets and liabilities at the end of the period

Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period
Categories	Details	Unrestricted funds	Restricted funds
		to nearest £	to nearest £
B1 Cash funds		-	-
		-	-
		-	-
	*Total cash funds*	151,926	44,854
	(agree balances with receipts and payments account(s))
		Unrestricted funds	Restricted funds
	Details	to nearest £	to nearest £
B2 Other monetary assets		-	-
		-	-
		-	-
		-	-
		-	-
		-	-

	Details	Fund to which asset belongs	Cost (optional)
B3 Investment assets			-
			-
			-
			-
			-

	Details	Fund to which asset belongs	Cost (optional)
B4 Assets retained for the charity’s own use			-
			-
			-
			-
			-
			-
			-
			-
			-

	Details	Fund to which liability relates	Amount due (optional)
B5 Liabilities			-
			-
			-
			-
			-

Signed by one or two trustees on behalf of all the trustees	Signature	Print Name
		REBECCA MATHER

CC16a Last year to the nearest £ 13,379 ,379 379 ,379 379 379 ,379 379 379 379 5,950 ,950 950 ,950 950 950 ,950 950 950 950 36,974 ,974 974 ,974 974 974 ,974 974 974 974 15,726 ,726 726 ,726 726 726 ,726 726 726 726 40,536 ,536 536 ,536 536 536 ,536 536 536 536 3,388 ,388 388 ,388 388 388 ,388 388 388 388 - - 115,953 - - 115,953 94,861 1,450 953 2,560 25 225 14 95 2,599 912 1,885 934 6,669 113,182 - 113,182 2,771 - 57,392 60,163

Endowment funds

to nearest £ - - - -

Endowment funds

to nearest £ - - - - - - Current value (optional) - - - - - Current value (optional) - - - - - - - - - When due (optional)

Date of approval

1-Feb-22

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examinerfs Report Report to the trusteesl members of Rose Hill Junior Youth Club On acGounts for the year ended 31° May 2021 Charity no lif any) 1161836 Set out on pages "i."y:'3-: sneel: I report to the trustees on my examination of the accounts of the above charity (Yhe Trusf) for the year ended 3110512021. Responsibilities and As the charty trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordan with the requirements of the Charities Act 2011 ("the Acr). I report in respect of my examination of the Trust's accounts carried out under section 145 ofthe 2011 Act and in carrying out my examination, I have followed the applicable Direth'ons given by the Charity Commission under section 145151{b} of the Act. I have completed my examination. I confim that no material matters have come to my attenlion (other than Ihat disclosed below ") in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examlnerfs stat•m•nt I have no concems and have ¢ome across no olher matters in connedion with the examination to whith attention should be drawn in order to enable proper understanding of the accounts to be reached. . Please delete the words in the br8ckets rfthey do not apply. Slgned: Dats: 0111112021 Name: Paul Skinner Rolovant professlonal quallfl&itlon{s) or body (if any): FCCA Address: Chapman Robinson and Moore 30 Bankside Court, Stationfields, lQdlington, Oxon OX5 1JE IER October 2018

Section B Disclosure Only Complete rf the examiner needs to hhlIght matters of concern (see CC32, Independent examination of charity accounts". directions and guidan for examiners). Glve here brlel dètalls of any items that the examiner wishgs to disclose. IER October 2018