2022-09-30-accounts

Trustees’ Annual Report for the period

From 01 October 2021 to 30 September 2022

Charity name: Baroque Week

Charity registration number: 1161774

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	1) The promotion and performance of baroque chamber music for the public benefit 2)To promote education in baroque music for the public benefit.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Administrative, planning and preparatory work was undertaken for the 2022 summer course; however, again the Playing Day which is normally held earlier in the year at Burnham Grammar School, Bucks was not held in 2022.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	In performing their duties, the trustees have had regard to the guidance issued by the Charity Commission on public benefit.

Additional information (optional)

	SORP reference
Policy on grant making	Para 1.38	The Trustees continued to apply the adopted formal criteria and procedures for the award of bursaries covering part or all of the fees for the summer course, in order to ensure thepublic benefit.

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The 2022 summer course was held at Queen Anne’s School, Caversham from 14thto 21stAugust. The course was fully booked with both UK and international attendees; the total attendance was 94, equalling the record number of 94 in 2019. It was good to welcome back those from abroad who had been unable to attend in 2021 due to Covid restrictions. The courseprovided educational and creative activity

Baroque Week Oct 2021-Sept 2022 Page 1

for attendees in baroque music performance and instruction. The course offered inspiration and guidance to both singers and players of baroque music from an expert team of leading specialists in historical performance style, including a concert from the course tutors. Informal student performances took place each day during the course and a public performance of baroque music was given at the end of the week.

The principal theme in 2022 was “The Grand Tour - Germany”, exploring repertoire from the 17th century through to Bach, Handel, Telemann and beyond, on the way celebrating the anniversary of Heinrich Schütz.

Seven full and one part bursaries were awarded to musicians who would not otherwise have been able to attend the summer course, covering accommodation, board and tuition at a cost to the charity of £800 per award. These included one full and one part bursary originally awarded for the 2021 course, but the recipients were unable to attend that year due to the travel restrictions. Subject to the availability of funds, the trustees award the bursaries on the basis of the need of the applicant, their potential to benefit from attendance and the potential for others (course members and the wider public) to benefit from their attendance. The typical beneficiary of a bursary is a music student who is planning a professional career in order to give them exposure to a wide range of musical opportunities. Three recipients were more mature participants who needed financial assistance in order to attend the course.

We were also able to appoint an emerging professional musician as an Assistant Tutor and Assistant Administrator, who gained valuable experience in coaching baroque chamber music. Two former Assistant Tutors were engaged as full tutors for 2022.

The Charity maintains a website, a members’ Group on Facebook, and a Facebook Page in order to publicise its activities.

Financial Review

	Review of the charity’s financial position at the end of the period	Para 1.21	As the core of the course is chamber music, in groups of as few as four participants, the summer course has a higher tutor-student ratio than most other comparable music summer schools. This means that costs are higher than many other courses; however, the fees are set to be close to break even if the course is virtually full in order to maximise the public benefit. This year we again received generous donations totalling over £4,000. This meant that the funds show a surplus of

Baroque Week Oct 2021-Sept 2022 Page 2

		income over expenditure for the year of a little over £1,000, despite the fact that over £2,000 of fee income for this year’s course was left on deposit with us after cancellations last year, and was therefore included in lastyear’s accounts.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The Trustees intend to cover the cost of the annual summer course and the Playing Day through course fees and to provide at least three bursaries each year. If the summer course is fully booked then this will contribute a modest surplus to the reserves as a buffer against unforeseen expenses, fewer participants, or the award of more bursaries, in future years. The total reserves represent approximately a quarter of the expenditure in a normal twelve-monthperiod.
Amount of reserves held	Para 1.22	£16,409
Reasons for holding zero reserves	Para 1.22	n/a
Details of fund materially in deficit	Para 1.24	n/a
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	Not considered likely. The charges from our host school for the summer course are on a per-head basis with a fairly low minimum number of participants, so we would expect to be able to cover fixed costs such as tutor fees and administration from our reserves, even if attendance at the summer course was unexpectedly low.

Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising)	Para 1.47	Principal sources of funds are: 1) Fees for the annual course and the playing day 2) Membership fees and donations by Baroque Week members In a normal year the income covers the expenditure, which comprises hire of facilities and accommodation for the courses, payment of professional musicians to tutor course attendees, essential administration costs of the summer course, hire of musical instruments and purchase of sheet music as required. This supports the objectives of the charity through its courses. Funding also enables the provision of bursaries to musicians who would not otherwise be able to attend the course.

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g. unincorporated association, CIO)	Para 1.25	CIO

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Trustee selection methods Para 1.25 Elected from the membership including details of any constitutional provisions e.g., election to post or name of any person or body entitled to appoint one or more trustees

Additional information (optional) You may choose to include further statements where relevant about:

Relationship with any related Para 1.51 One Trustee, Alexandra Jill Caudle, received a fee for parties her work as Course Administrator of the 2022 summer course, and a connected person, Theresa Caudle, was paid a fee as the Artistic Director for planning activities for the 2022 course and an additional fee as a Tutor on that course. One Trustee, Francis Michels, received a bursary to attend the course due to his particular financial circumstances this year, following an application made and considered in the same way as any other bursary applicant. The remaining Trustees agreed that these payments were in the best interests of the charity and in accordance with the Charities Act 2011 and the charity’s Constitution. No payments were made for any duties carried out as a Trustee.

Reference and Administrative details

Charityname	Baroque Week
Registered charitynumber	1161774
Charity’s principal address	Burles Lodge, Crondal Lane, Dippenhall, Farnham, Surrey GU10 5DN

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Francis Michels	Chairman		Members of Baroque Week
	Geoffrey Paul Lawrence	Vice-Chairman	Retired and re-elected at AGM on 19/8/2022	Members of Baroque Week
	Martin Richards	Treasurer		Members of Baroque Week
	Alexandra Jill Caudle			Members of Baroque Week
	Sylvia Ellison			Members of Baroque Week
	Caroline Gibbons		Retired and re-elected at AGM on 19/8/2022	Members of Baroque Week
	Roger Deats		Elected at AGM on 19/8/2022	Members of Baroque Week

Declarations

The trustees declare that they have approved the trustees’ report above.

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Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Geoffrey Paul Lawrence Martin Lester Richards Position (e.g. Secretary, Vice-Chairman Treasurer Chair, etc) Date 3rd April 2023 3rd April 2023

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----- Start of picture text -----
Baroque Week 1161774
Receipts and payments accounts CC16a
For the period Period start date To Period end date
from 10/01/2021 09/30/2022
Section A Receipts and payments
Unrestricted Endowment
Restricted funds Total funds Last year
funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Baroque Week Fees (2021) - - - 39,886
Baroque Week Fees (2022) 52,337 - - 52,337 2,106
Bank Interest 134 - - 134 40
Donations/Membership 4,048 - - 4,048 8,589
Gift Aid Reclaim 484 - - 484 -
- - - - -
Sub total (Gross income for AR) 57,003 - - 57,003 50,621
A2 Asset and investment sales, (see
table).
- - - - -
- - - - -
Sub total [ - ] - - - -
Total receipts 57,003 - - 57,003 50,621
A3 Payments
Baroque Week Fee Refunds (2021) - - - 4,044
Baroque Week Fee Refunds (2022) 685 - - 685
Venue Hire (2021) - - - 25,976
Venue Hire (2022) 35,155 - - 35,155
Gift Aid Repayment - - - 860
Tutors Fees 11,922 - - 11,922 12,277
Admin Fees 3,500 - - 3,500 2,200
Music/copying 1,833 - - 1,833 809
Refreshments 1,818 - - 1,818 1,340
Stationery/Advertising/IT 611 - - 611 428
Insurance 320 - - 320 369
Bursaries - - - -
Sub total 55,844 - - 55,844 48,303
See Trustee's Annual Report
A4 Asset and investment purchases,
(see table)
- - - - -
- - - - -
Sub total - - - - -
Total payments 55,844 - - 55,844 48,303
Net of receipts/(payments) 1,159 - - 1,159 2,318
A5 Transfers between funds - - - - -
A6 Cash funds last year end 15,250 - - 15,250 12,932
Cash funds this year end 16,409 - - 16,409 15,250
----- End of picture text -----

Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period
		Unrestricted	Restricted funds		Endowment funds
Categories	Details	funds
B1 Cash funds		to nearest £ 16,409		to nearest £ -	to nearest £	-
		-		-		-
		- 16,409 Total cash funds		- -	- -
	(agree balances with receipts and payments account(s)) OK			OK	OK
		Unrestricted	Restricted funds		Endowment funds
		funds
B2 Other monetary assets	Details	to nearest £ -		to nearest £ -	to nearest £	-
		- -		- -		- -
		-		-		-
	Details	Fund to which asset belongs		Cost (optional)	Current value (optional)
B3 Investment assets		- -		- -		- -
		-		-		-
	Details	Fund to which asset belongs		Cost (optional)	Current value (optional)
B4 Assets retained for the charity’s	Sheet Music	Unrestricted		-		-
own use	Fans	Unrestricted -		- -		- -
		-		-		-
		Fund to which		Amount due	When due (optional)
	Details	liability relates		(optional)
B5 Liabilities		-		-		-
		-		-		-
		-		-		-
		-		-		-
		-		-		-
Signed by one or two trustees on behalf of all the trustees		Signature Print	Name		Date of approval
		Martin Geofrey	Richards Lawrence		03/13/2023 03/13/2023

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