## **Trustees’ Annual Report for the period** ## **From 01 October 2021 to 30 September 2022** ## **Charity name: Baroque Week** ## **Charity registration number: 1161774** ## **Objectives and Activities** ||SORP
reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|1) The promotion and performance of baroque
chamber music for the public benefit
2)To promote education in baroque music for the
public benefit.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17
and 1.19|Administrative, planning and preparatory work was
undertaken for the 2022 summer course; however,
again the Playing Day which is normally held earlier in
the year at Burnham Grammar School, Bucks was not
held in 2022.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|In performing their duties, the trustees have had
regard to the guidance issued by the Charity
Commission on public benefit.| ## **Additional information (optional)** ||SORP
reference|| |---|---|---| |Policy on grant making|Para 1.38|The Trustees continued to apply the adopted formal
criteria and procedures for the award of bursaries
covering part or all of the fees for the summer course,
in order to ensure thepublic benefit.| ## **Achievements and Performance** ||SORP
reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The 2022 summer course was held at Queen Anne’s
School, Caversham from 14thto 21stAugust. The course
was fully booked with both UK and international
attendees; the total attendance was 94, equalling the
record number of 94 in 2019. It was good to welcome
back those from abroad who had been unable to
attend in 2021 due to Covid restrictions.
The courseprovided educational and creative activity| Baroque Week Oct 2021-Sept 2022 Page 1 for attendees in baroque music performance and instruction. The course offered inspiration and guidance to both singers and players of baroque music from an expert team of leading specialists in historical performance style, including a concert from the course tutors. Informal student performances took place each day during the course and a public performance of baroque music was given at the end of the week. The principal theme in 2022 was “The Grand Tour - Germany”, exploring repertoire from the 17th century through to Bach, Handel, Telemann and beyond, on the way celebrating the anniversary of Heinrich Schütz. Seven full and one part bursaries were awarded to musicians who would not otherwise have been able to attend the summer course, covering accommodation, board and tuition at a cost to the charity of £800 per award. These included one full and one part bursary originally awarded for the 2021 course, but the recipients were unable to attend that year due to the travel restrictions. Subject to the availability of funds, the trustees award the bursaries on the basis of the need of the applicant, their potential to benefit from attendance and the potential for others (course members and the wider public) to benefit from their attendance. The typical beneficiary of a bursary is a music student who is planning a professional career in order to give them exposure to a wide range of musical opportunities. Three recipients were more mature participants who needed financial assistance in order to attend the course. We were also able to appoint an emerging professional musician as an Assistant Tutor and Assistant Administrator, who gained valuable experience in coaching baroque chamber music. Two former Assistant Tutors were engaged as full tutors for 2022. The Charity maintains a website, a members’ Group on Facebook, and a Facebook Page in order to publicise its activities. ## **Financial Review** ||Review of the charity’s
financial position at the end
of the period|Para 1.21|As the core of the course is chamber music, in groups
of as few as four participants, the summer course has a
higher tutor-student ratio than most other comparable
music summer schools. This means that costs are
higher than many other courses; however, the fees are
set to be close to break even if the course is virtually
full in order to maximise the public benefit. This year
we again received generous donations totalling over
£4,000. This meant that the funds show a surplus of| |---|---|---|---| Baroque Week Oct 2021-Sept 2022 Page 2 |||income over expenditure for the year of a little over
£1,000, despite the fact that over £2,000 of fee income
for this year’s course was left on deposit with us after
cancellations last year, and was therefore included in
lastyear’s accounts.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Trustees intend to cover the cost of the annual
summer course and the Playing Day through course
fees and to provide at least three bursaries each year.
If the summer course is fully booked then this will
contribute a modest surplus to the reserves as a buffer
against unforeseen expenses, fewer participants, or
the award of more bursaries, in future years.
The total reserves represent approximately a quarter
of the expenditure in a normal twelve-monthperiod.| |Amount of reserves held|Para 1.22|£16,409| |Reasons for holding zero
reserves|Para 1.22|n/a| |Details of fund materially in
deficit|Para 1.24|n/a| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|Not considered likely. The charges from our host
school for the summer course are on a per-head basis
with a fairly low minimum number of participants, so
we would expect to be able to cover fixed costs such as
tutor fees and administration from our reserves, even
if attendance at the summer course was unexpectedly
low.| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Principal sources of funds are:
1) Fees for the annual course and the playing day
2) Membership fees and donations by Baroque Week
members
In a normal year the income covers the expenditure,
which comprises hire of facilities and accommodation
for the courses, payment of professional musicians to
tutor course attendees, essential administration costs
of the summer course, hire of musical instruments and
purchase of sheet music as required. This supports the
objectives of the charity through its courses. Funding
also enables the provision of bursaries to musicians
who would not otherwise be able to attend the course.| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g. unincorporated
association, CIO)|Para 1.25|CIO| Baroque Week Oct 2021-Sept 2022 Page 3 Trustee selection methods Para 1.25 Elected from the membership including details of any constitutional provisions e.g., election to post or name of any person or body entitled to appoint one or more trustees **Additional information (optional)** You may choose to include further statements where relevant about: Relationship with any related Para 1.51 One Trustee, Alexandra Jill Caudle, received a fee for parties her work as Course Administrator of the 2022 summer course, and a connected person, Theresa Caudle, was paid a fee as the Artistic Director for planning activities for the 2022 course and an additional fee as a Tutor on that course. One Trustee, Francis Michels, received a bursary to attend the course due to his particular financial circumstances this year, following an application made and considered in the same way as any other bursary applicant. The remaining Trustees agreed that these payments were in the best interests of the charity and in accordance with the Charities Act 2011 and the charity’s Constitution. No payments were made for any duties carried out as a Trustee. ## **Reference and Administrative details** |Charityname|Baroque Week| |---|---| |Registered charitynumber|1161774| |Charity’s principal address|Burles Lodge, Crondal Lane, Dippenhall, Farnham, Surrey
GU10 5DN| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body)**
**entitled to appoint trustee**
**(ifany)**| |---|---|---|---|---| ||Francis Michels|Chairman||Members of Baroque Week| ||Geoffrey Paul
Lawrence|Vice-Chairman|Retired and re-elected at
AGM on 19/8/2022|Members of Baroque Week| ||Martin Richards|Treasurer||Members of Baroque Week| ||Alexandra Jill Caudle|||Members of Baroque Week| ||Sylvia Ellison|||Members of Baroque Week| ||Caroline Gibbons||Retired and re-elected at
AGM on 19/8/2022|Members of Baroque Week| ||Roger Deats||Elected at AGM on 19/8/2022|Members of Baroque Week| ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** Baroque Week Oct 2021-Sept 2022 Page 4 **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Geoffrey Paul Lawrence Martin Lester Richards **Position (e.g. Secretary,** Vice-Chairman Treasurer **Chair, etc) Date** 3rd April 2023 3rd April 2023 Baroque Week Oct 2021-Sept 2022 Page 5 **----- Start of picture text -----**
Baroque Week 1161774
Receipts and payments accounts CC16a
For the period Period start date To Period end date
from 10/01/2021 09/30/2022
Section A Receipts and payments
Unrestricted Endowment
Restricted funds Total funds Last year
funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Baroque Week Fees (2021) - - - 39,886
Baroque Week Fees (2022) 52,337 - - 52,337 2,106
Bank Interest 134 - - 134 40
Donations/Membership 4,048 - - 4,048 8,589
Gift Aid Reclaim 484 - - 484 -
- - - - -
Sub total (Gross income for AR) 57,003 - - 57,003 50,621
A2 Asset and investment sales, (see
table).
- - - - -
- - - - -
Sub total [ - ] - - - -
Total receipts 57,003 - - 57,003 50,621
A3 Payments
Baroque Week Fee Refunds (2021) - - - 4,044
Baroque Week Fee Refunds (2022) 685 - - 685
Venue Hire (2021) - - - 25,976
Venue Hire (2022) 35,155 - - 35,155
Gift Aid Repayment - - - 860
Tutors Fees 11,922 - - 11,922 12,277
Admin Fees 3,500 - - 3,500 2,200
Music/copying 1,833 - - 1,833 809
Refreshments 1,818 - - 1,818 1,340
Stationery/Advertising/IT 611 - - 611 428
Insurance 320 - - 320 369
Bursaries* - - - -
Sub total 55,844 - - 55,844 48,303
* See Trustee's Annual Report
A4 Asset and investment purchases,
(see table)
- - - - -
- - - - -
Sub total - - - - -
Total payments 55,844 - - 55,844 48,303
Net of receipts/(payments) 1,159 - - 1,159 2,318
A5 Transfers between funds - - - - -
A6 Cash funds last year end 15,250 - - 15,250 12,932
Cash funds this year end 16,409 - - 16,409 15,250
**----- End of picture text -----**
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|||| |---|---|---|---|---|---|---| |||**Unrestricted**|**Restricted funds**||**Endowment funds**|| |**Categories**|**Details**|**funds**||||| |**B1 Cash funds**||**to nearest £**
**16,409**||**to nearest £**
**-**|**to nearest £**
|**-**| |||**-**||**-**||**-**| |||**-**
**16,409**
**_Total cash funds_**|
|**-**
**-**|**-**
**-**|| ||(agree balances with receipts and payments account(s))
OK|||OK|OK|| |||**Unrestricted**|**Restricted funds**||**Endowment funds**|| |||**funds**||||| |**B2 Other monetary assets**|**Details**|**to nearest £**
**-**||**to nearest £**
**-**|**to nearest £**
|**-**| |||**-**
**-**|
|**-**
**-**|
|**-**
**-**| |||**-**||**-**||**-**| ||**Details**|**Fund to which asset**
**belongs**||**Cost (optional)**|**Current value**
**(optional)**|| |**B3 Investment assets**||**-**
**-**|
|**-**
**-**|
|**-**
**-**| |||**-**||**-**||**-**| ||**Details**|**Fund to which asset**
**belongs**||**Cost (optional)**|**Current value**
**(optional)**|| |**B4 Assets retained for the charity’s**|Sheet Music|Unrestricted||**-**||**-**| |**own use**|Fans|Unrestricted
**-**|
|**-**
**-**|
|**-**
**-**| |||**-**||**-**||**-**| |||**Fund to which**||**Amount due**|**When due (optional)**|| ||**Details**|**liability relates**||**(optional)**||| |**B5 Liabilities**||**-**||**-**||**-**| |||**-**||**-**||**-**| |||**-**||**-**||**-**| |||**-**||**-**||**-**| |||**-**||**-**||**-**| |Signed by one or two trustees on behalf of all the
trustees||Signature
Print|Name||Date of approval|| |||Martin
Geofrey|Richards
Lawrence||03/13/2023
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