Nana Foundation Committee Annual Meeting
02/04/2021
Held Virtually
Chair:
Kinnari Naik (KN).
Present:
Fiona Clark (FC), Tom Conway (TC), Sandhia Naik (SN), Jona Ng’oma (JN), Paul Wilson (PW) Amelia Campbell. Grace Dooley, Nutan Naik, Tim Ryan, Catherine Lambert, Ben James.
Apologies:
1. Committee members
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1.1. Future meetings:
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1.1.1. Regular trustee meetings throughout the year will need to be online due to Covid.
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1.2. Any volunteer who has been associated with Nana Foundation, according to charter and terms of reference is automatically by default a committee member.
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1.3. PW new replacement trustee.
2. Medical Camp 2020 deferred
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2.1. Communications continue with rural camp in Livingstone, Zambia.
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2.2. Aiming for October 2022 for 2 weeks.
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2.3. Dr. Bvulani (head of Paediatric surgery in Lusaka) is looking into medical registration and venue.
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2.4. The charity has also had an invite from the DHO in Chikwawa to return in the future.
3. Feedback
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3.1. It has been recognised that feedback and surveys did not work well amongst participants in the Chikwawa 2019 camp and there was a poor uptake.
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3.2. FC previously suggested a pre-printed feedback questionnaire be given out during the next medical camp at dinner on the final Wednesday of the camp to promote a higher feedback uptake.
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3.3. Aim to improve pre-camp information for the volunteers, as this could improve understanding of roles and the need for feedback to support better uptake.
4. Fundraising
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4.1. The previous fundraising ball contributed towards the funding of 2 camps so is considered a very successful event.
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4.2. May 15[th] is the plan for next ball – Cancelled
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4.3. Consider other activities to support fundraising, including sporting / activity events
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4.4. Look for donation, monetary or gifts that can be auctioned / won.
5. Finances
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5.1. A recap on how financial support has progressed Chikondi Orphanage; including supporting school fees.
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5.2. As discussed at a previous trustees meeting changes have ensued since Mama Margaret passed and we are exploring how to retain staff for the Orphanage
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5.3. JN stated that Lynda will visit the Orphanage each month although this needs to be formalised in an agreement with roles and responsibilities made clear.
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5.4. Annual accounts discussed and no queries.
6. AOB
- 6.1. Several people have messaged via website who are keen to participate in future camps. People from previous years are also keen to continue working on the medical camps.
1
Statement Date: 08/05/2023 Date Due: 07/06/2023
Nana Foundation
57 Sancroft Road Harrow Weald Middlex HA37NU O7710218226
STATEMENT OF ACCOUNT
Nana Foundation 02 May 2021- 01 May 2022
| ACCOUNT | ||||
|---|---|---|---|---|
| DATE | DESCRIPTION | CHARGES | CREDITS | BALANCE |
| 02/05/2021 | Balance brought forward | £3,001.56 | ||
| 23/06/2021 | Virgin Just giving Donation | £1.00 | £3,002.56 | |
| 28/06/2021 | Medical Equipment Transportation | £220.00 | £2,782.56 | |
| 26/06/2021 | Chikondi Support | £230.00 | £2,552.56 | |
| 28/07/2021 | Virgin Just giving Donation | £1.00 | £2,553.56 | |
| 25/08/2021 | Virgin Just giving Donation | £1.00 | £2,554.56 | |
| 22/09/2021 | Virgin Just giving Donation | £1.00 | £2,555.56 | |
| 27/10/2021 | Virgin Just giving Donation | £1.00 | £2,556.56 | |
| 08/11/2021 | Friends of UK Donation | £1,000.00 | £3,556.56 | |
| 08/11/2021 | Friends of UK Donation | £1,000.00 | £4,556.56 | |
| 08/11/2021 | Friends of UK Donation | £590.53 | £5,147.09 | |
| 09/11/2021 | Friends of UK Donation | £1,000.00 | £6,147.09 | |
| 10/11/2021 | Friends of UK Donation | £1,000.00 | £7,147.09 | |
| 11/11/2021 | Friends of UK Donation | £1,000.00 | £8,147.09 | |
| 12/11/2021 | Friends of UK Donation | £1,000.00 | £9,147.09 | |
| 24/11/2021 | Virgin Just giving Donation | £1.00 | £9,148.09 | |
| 26/11/2021 | Holding Deposit | £300.00 | £8,848.09 | |
| 26/11/2021 | Holding Deposit Administration fee | £20.00 | £8,828.09 | |
| 29/11/2021 | Charity Website Upkeep | £250.00 | £8,578.09 | |
| 01/12/2021 | Holding Deposit | £1,000.00 | £7,578.09 | |
| 03/12/2021 | Medical Equipment Transportation | £500.00 | £7,078.09 | |
| 03/12/2021 | Chikondi Support | £500.00 | £6,578.09 | |
| 17/01/2022 | Holding Deposit Return | £1,300.00 | £7,878.09 | |
| 28/02/2022 | School Fees-Sponsorship | £400.00 | £7,478.09 | |
| 11/04/2022 | Chikondi Support | £260.00 | £7,218.09 |