**Nana Foundation Committee Annual Meeting** _02/04/2021_ Held Virtually _Chair:_ _Kinnari Naik (KN)._ ## _Present:_ _Fiona Clark (FC), Tom Conway (TC), Sandhia Naik (SN), Jona Ng’oma (JN), Paul Wilson (PW) Amelia Campbell. Grace Dooley, Nutan Naik, Tim Ryan, Catherine Lambert, Ben James._ _Apologies:_ ## **1. Committee members** - 1.1. Future meetings: - 1.1.1. Regular trustee meetings throughout the year will need to be online due to Covid. - 1.2. Any volunteer who has been associated with Nana Foundation, according to charter and terms of reference is automatically by default a committee member. - 1.3. PW new replacement trustee. ## **2. Medical Camp 2020 deferred** - 2.1. Communications continue with rural camp in Livingstone, Zambia. - 2.2. Aiming for October 2022 for 2 weeks. - 2.3. Dr. Bvulani (head of Paediatric surgery in Lusaka) is looking into medical registration and venue. - 2.4. The charity has also had an invite from the DHO in Chikwawa to return in the future. **3. Feedback** - 3.1. It has been recognised that feedback and surveys did not work well amongst participants in the Chikwawa 2019 camp and there was a poor uptake. - 3.2. FC previously suggested a pre-printed feedback questionnaire be given out during the next medical camp at dinner on the final Wednesday of the camp to promote a higher feedback uptake. - 3.3. Aim to improve pre-camp information for the volunteers, as this could improve understanding of roles and the need for feedback to support better uptake. ## **4. Fundraising** - 4.1. The previous fundraising ball contributed towards the funding of 2 camps so is considered a very successful event. - 4.2. May 15[th] is the plan for next ball – Cancelled - 4.3. Consider other activities to support fundraising, including sporting / activity events - 4.4. Look for donation, monetary or gifts that can be auctioned / won. ## **5. Finances** - 5.1. A recap on how financial support has progressed Chikondi Orphanage; including supporting school fees. - 5.2. As discussed at a previous trustees meeting changes have ensued since Mama Margaret passed and we are exploring how to retain staff for the Orphanage - 5.3. JN stated that Lynda will visit the Orphanage each month although this needs to be formalised in an agreement with roles and responsibilities made clear. - 5.4. Annual accounts discussed and no queries. ## **6. AOB** - 6.1. Several people have messaged via website who are keen to participate in future camps. People from previous years are also keen to continue working on the medical camps. 1 Statement Date: 08/05/2023 Date Due: 07/06/2023 **Nana Foundation** **57 Sancroft Road Harrow Weald Middlex HA37NU O7710218226** ## **STATEMENT OF ACCOUNT** Nana Foundation 02 May 2021- 01 May 2022 |||||**ACCOUNT**| |---|---|---|---|---| |**DATE**|**DESCRIPTION**|**CHARGES**|**CREDITS**|**BALANCE**| |02/05/2021|_Balance brought forward_|||£3,001.56| |23/06/2021|Virgin Just giving Donation|£1.00||£3,002.56| |28/06/2021|Medical Equipment Transportation||£220.00|£2,782.56| |26/06/2021|Chikondi Support||£230.00|£2,552.56| |28/07/2021|Virgin Just giving Donation|£1.00||£2,553.56| |25/08/2021|Virgin Just giving Donation|£1.00||£2,554.56| |22/09/2021|Virgin Just giving Donation|£1.00||£2,555.56| |27/10/2021|Virgin Just giving Donation|£1.00||£2,556.56| |08/11/2021|Friends of UK Donation|£1,000.00||£3,556.56| |08/11/2021|Friends of UK Donation|£1,000.00||£4,556.56| |08/11/2021|Friends of UK Donation|£590.53||£5,147.09| |09/11/2021|Friends of UK Donation|£1,000.00||£6,147.09| |10/11/2021|Friends of UK Donation|£1,000.00||£7,147.09| |11/11/2021|Friends of UK Donation|£1,000.00||£8,147.09| |12/11/2021|Friends of UK Donation|£1,000.00||£9,147.09| |24/11/2021|Virgin Just giving Donation|£1.00||£9,148.09| |26/11/2021|Holding Deposit||£300.00|£8,848.09| |26/11/2021|Holding Deposit Administration fee||£20.00|£8,828.09| |29/11/2021|Charity Website Upkeep||£250.00|£8,578.09| |01/12/2021|Holding Deposit||£1,000.00|£7,578.09| |03/12/2021|Medical Equipment Transportation||£500.00|£7,078.09| |03/12/2021|Chikondi Support||£500.00|£6,578.09| |17/01/2022|Holding Deposit Return|£1,300.00||£7,878.09| |28/02/2022|School Fees-Sponsorship||£400.00|£7,478.09| |11/04/2022|Chikondi Support||£260.00|£7,218.09|