2021-03-31-accounts

The Kirk Deighton Village Hall CIO Chairman’s Annual Report 2021

April 2020 – March 2021

My annual report has normally started with the financial results but as my report will explain this year has been unprecedented and I will leave the financial report to the treasurer.

In my report last year, I mentioned that from 23 March 2020 the country was put in to “lockdown”. The first months of this financial year from April the hall was closed to all bookings resulting in no income and again for two further periods of lockdown.

We used this unexpected opportunity to redecorate parts of the building. The Covid restrictions permitted Steve, our resident decorator, to work as he was the only person in the hall.

Preparations began to reopen the hall in line with government guidelines from July and with the great support from Will Barker, our Trustee responsible for Health and Safety, we purchased Gel dispensers, effective signage, and the requirements to make the hall “Covid” safe. All these works were possible due to the grant of £10,000 from Harrogate Borough Council.

A second “lockdown” period began 5 November ending 2 December and third from 4 January 2021 which would last until May.

Having eventually received the necessary drawings from the architect, and the need to claim the commuted sums grant, we were able to put the building work for the small extension out to tender, although many builders were also affected by Covid.

Ashdale Projects quote was accepted at a “zoom” virtual meeting of the trustees on 1 February as they were able to start immediately as the hall was still closed to hirers, work commenced in March.

The covid lock down also allowed us the opportunity to refurbish the flooring and wall boards in the chair storage cupboard. The work was completed in March.

The Trustees agreed in February to actively look for new members to strengthen our team with responsibilities for social media and the Website. The March trustees meeting voted to change the constitution increasing the maximum number of trustees from ten to twelve.

Our aims and objectives for 2021/2022 are:

To manage any restrictions imposed due to Covid-19 To complete the building of the extension and associated internal works. To consider installing a sink and plumbing in the chair cupboard for use as an event bar area.

I am grateful to all the Trustees for their help and support during this particularly difficult time and to our Treasurer, Steve Winterbottom, for keeping the finances in order and to, my wife Ann, for sorting out the bookings and ordering supplies and coordinating the cleaner and caretaker.

I confirm that as a CIO (Charitable Incorporated Organisation) we have complied with our obligations of the rules of the constitution, kept minutes of our meetings and kept records of all financial transactions.

David Richardson Chairman 2021

KIRK DEIGHTON VILLAGE HALL

FINANCIAL ACCOUNTS FOR THE PERIOD 1st APRIL 2020 to 31st MARCH 2021

INCOME AND EXPENDITURE ACCOUNT

	2019/20 £ 1,162.00 1,462.50 9,432.75 3,727.50 167.50 1,425.00 330.00 150.00 689.38 0.00 2.30 0.00 140.66 18,689.59 886.67 367.69 334.81 514.08 699.02 1,858.00 746.16 1,095.00 430.58 402.25 760.47 91.84 2,950.85 0.00 11,137.42 7,552.17	INCOME LETTINGS Regular users: Guides & Brownies Classes Sessions Meetings Casual users: Functions Children's Parties Private Parties Hire equipment OTHER INCOME Solar Panels Grants Other INTEREST Current Account Deposit Account TOTAL INCOME EXPENDITURE Running Costs Gas Electricity Water Rates Insurance Cleaning Cleaning materials Caretaking Performing Right Society Telecommunications Publicity, admin Furniture / equipment Repairs / maintenance Storage Extension TOTAL EXPENDITURE Excess of Income over Expenditure (carried to Balance Sheet)	£ 0.00 195.00 3,598.75 435.00 0.00 0.00 0.00 200.00 611.80 10,000.00 2.30 0.00 40.17 428.37 281.63 145.70 0.00 851.88 620.00 942.07 206.25 428.56 361.68 358.77 1,946.92 2,039.00 6,508.20		2020/21 £ 4,228.75 200.00 10,614.10 40.17
					15,083.02
					15,119.03
					15,119.03
					(36.01)

KIRK DEIGHTON VILLAGE HALL

FINANCIAL ACCOUNTS FOR THE PERIOD 1st APRIL 2020 to 31st MARCH 2021

BALANCE SHEET AS AT 31st MARCH 2021

	31.3.20 £ £ 79,839.21 Accumulated Funds as at 1st April 2020 7,552.17 Surplus (deficit) for the period ending 31st March 2021 87,391.38 Accumulated Funds as at 31st March 2021 Represented by : Cash at Bank 10,294.30 - Current Account 9,035.15 78,629.21 - Deposit Account 78,669.38 38.69 Cash in Hand 28.98 240.00 Debtors 89,202.20 1,810.82 less Creditors 87,391.38		31.3.21 £ 87,391.38 (36.01)
			87,355.37
			87,733.51 91.11
			87,824.62 469.25
			87,355.37